Parties
Identify the employer legal entity and the employee by full legal name and, where relevant, job title or employee ID for unambiguous identification.
A written termination contract minimizes legal uncertainty, documents agreed financial terms, and records mutual releases or restrictive covenants in clear terms.
Human resources, in‑house counsel, small business owners, and outside employment attorneys commonly prepare or review termination contracts before execution.
Final signatures usually come from the departing employee and an authorized company representative; legal review is advisable when severance, releases, or restrictive covenants are involved.
Identify the employer legal entity and the employee by full legal name and, where relevant, job title or employee ID for unambiguous identification.
State the exact effective termination date and whether obligations or payments are measured from that date or another mutually agreed date.
Detail severance amounts, payment timing, tax withholding, and whether payment is contingent on a signed release or other conditions.
If a general release is included, specify the scope, any exceptions, and the period during which the employee may revoke the release under applicable law.
Require return of employer property, set deadlines, and describe consequences for noncompliance or retained confidential materials.
Include confidentiality, non‑solicit, or noncompete terms where enforceable; reference governing law and duration to improve enforceability.
| Field | Configuration |
|---|---|
| Signature order | Sequential signing: employer then employee |
| Authentication | Email link plus optional SMS code |
| Attachments | Include final pay stub or release exhibit |
| Retention policy | Set automated archival and access controls |
Choose a platform that supports secure signatures, audit trails, and the integrations your payroll and HR systems require.
Varies by state; check state labor department
Provide required health continuation notices promptly
Deadline for retirement or stock plan decisions
Report amounts on W‑2 or 1099 as applicable
Retain executed agreement per retention rules
Deliver termination notice and agreement for review.
Obtain employee and employer signatures and all dates.
Process final wages, benefits continuation, and severance payments.
Store executed agreements and update HR and payroll records.
A local employer and departing manager negotiated severance to avoid litigation and preserve goodwill.
An enterprise used standardized separation agreements for a layoff cohort to ensure consistent treatment.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7‑day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |