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Termite Inspection Annexure

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Termite Inspection Annexure

This Termite Inspection Annexure (the "Annexure") is incorporated into and forms part of the Purchase Agreement dated between Seller: and Buyer: concerning the Property identified below.

Property Identification

Parties and Notices

Inspection Details

Inspector Name:   License/Reg. No.:   Company:

Inspection Date:   Type of Inspection:

Findings

Active infestation observed:

Evidence of previous treatment:

Observed wood-destroying damage:

Recommendations and Obligation to Treat

Recommended corrective actions (treatment and repairs) are set forth below. Seller shall be responsible for performing or causing to be performed the treatment and repairs in accordance with the schedule and cost allocation specified unless otherwise agreed in writing.

Proposed responsible party for payment:

Escrow Holdback / Release

Repairs, Warranty and Clearance

Upon completion of required treatment and repair work, the performing contractor shall provide a written clearance or certificate of treatment and, if available, a transferable termite bond. Delivery of such clearance or bond to Buyer or escrow is a condition precedent to release of any holdback unless the parties agree otherwise in writing.

Disclosures

Seller represents to the best of Seller's knowledge that, except as expressly disclosed herein, there are no other known active infestations or material wood-destroying insect damage affecting the Property beyond that disclosed in this Annexure.

Default, Remedies and Agreement Terms

If Seller fails to perform treatment or repairs required by this Annexure by the agreed deadline, Buyer may (in addition to other remedies under the Purchase Agreement) elect to: (a) accept a monetary set-off or escrow holdback in the amount reasonably necessary to complete the work; (b) require Seller to complete the work at Seller's expense within a commercially reasonable time; or (c) terminate the Purchase Agreement if the failure is not cured within the cure period specified in the Purchase Agreement. Any election is without prejudice to other remedies at law or in equity.

The parties acknowledge that this Annexure governs only the matters expressly set forth herein and that, except as expressly modified by this Annexure, all terms and conditions of the Purchase Agreement remain in full force and effect.

Governing Law and Miscellaneous

This Annexure shall be governed by and construed in accordance with the laws of the State of . This Annexure, together with the Purchase Agreement, constitutes the entire agreement of the parties with respect to the subject matter hereof.

Acknowledgment and Certification

Each party certifies that the information provided in this Annexure is true and correct to the best of such party's knowledge, that each has had an opportunity to review the inspection report and any supporting documentation, and that each acknowledges and accepts the obligations and remedies set forth herein.

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

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What the Termite Inspection Annexure Is and when it’s used

A Termite Inspection Annexure is a document attached to a property contract or disclosure package that records the results of a pest inspection, identifies any active or past termite or wood-destroying organism findings, and notes recommended or completed treatments and repairs. It clarifies which party is responsible for remedial work, whether repairs affect closing, and which reports are relied upon by buyer, seller, or lender. The annexure is often delivered alongside inspection contingencies, lender conditions, or property disclosure statements and may be referenced in closing documents or escrow instructions.

Why an Annexure matters for contract clarity and risk allocation

A clear Termite Inspection Annexure reduces misunderstandings about pest-related defects and repair responsibilities, records remediation timelines, and preserves proof of disclosures in the transaction.

Why an Annexure matters for contract clarity and risk allocation

Who typically prepares, signs, and relies on the annexure

Parties involved in a typical residential or commercial sale use the annexure to confirm inspection findings and remediation plans.

  • Buyers and buyer representatives who need clear evidence of pest condition and remediation status.
  • Sellers and listing agents who must disclose known wood-destroying organism issues and track agreed repairs.
  • Lenders and underwriters who condition loan approval on satisfactory inspection results or completed treatments.

The document helps buyers, sellers, agents, lenders, and escrow officers work from the same facts and reduces downstream disputes.

Core elements to include for a professional annexure

A complete Termite Inspection Annexure combines factual inspection results, treatment details, timelines, signatory blocks, and references to the underlying inspection report or contractor invoices.

Inspection summary

Concise statement of findings: active infestation, previous damage, or no evidence; reference the full report by date and inspector license number.

Treatment details

If treatment occurred or is required, specify method, product name when possible, contractor name, license number, and a completion or estimated completion date.

Repair obligations

Describe who pays and completes structural repairs, the scope of work, and any permits required; attach repair estimates if applicable.

Contingency triggers

State conditions that allow buyer to cancel or renegotiate, such as discovery of active infestation or inability to obtain a satisfactory clearance letter.

Reference documents

List attached items: full inspector's report, contractor invoices, clearance certificates, and photos documenting affected areas.

Signatures and dates

Signature blocks for buyer, seller, inspector, and any contractor acceptance with printed names and MM/DD/YYYY dates to evidence agreement.

Required data fields commonly included

Property address: Street, city, ZIP
Inspector name: Full legal name
Inspector license: License number
Inspection date: MM/DD/YYYY
Findings summary: Active/No active
Signature block: Printed name and date

Step-by-step: completing the annexure correctly

Follow a consistent sequence when preparing or signing the annexure to avoid omissions and ensure enforceability.

  • 01
    Obtain report: Get the full inspection report before drafting the annexure.
  • 02
    Summarize findings: Record active issues, prior damage, and areas inspected.
  • 03
    Allocate responsibilities: Specify who will perform and approve repairs.
  • 04
    Sign and date: All parties sign and date the annexure.

How to configure an online annexure workflow

Set up the document for e-signature with clear signer order, required fields, and optional authentication levels.

Field Configuration
Signer order Seller → Buyer → Inspector
Required fields Address, findings, inspector license, signatures
Authentication Email link or SMS code; consider ID verification for lender acceptance
Attachments Attach full inspection report and contractor invoices

Routing and submission: typical destinations and recipients

Identify who must receive copies and where signed annexures are lodged during closing and post-closing.

  • Buyer file: Buyer receives a signed PDF for records.
  • Seller file: Seller retains a signed copy for disclosure defenses.
  • Escrow / Title: Escrow or title company holds annexure until closing conditions cleared.
  • Lender: Lender receives annexure if required for underwriting.

Digital signing and file format considerations

Choose a platform that produces audit-trailed signed PDFs and supports common integrations and authentication methods.

  • File formats: PDF, DOCX supported
  • Integrations: Google Drive, Microsoft 365
  • Authentication: Email, SMS, ID check

Typical timelines and processing expectations

Timing varies by agreement, but the annexure often follows inspection and precedes closing; plan for the windows below.

Inspection scheduling:

Schedule within 3–10 days of contract acceptance.

Report delivery:

Inspectors commonly deliver full reports within 24–72 hours.

Buyer response window:

Buyer typically has 3–7 days to accept or request repairs after report delivery.

Repair completion:

Repairs commonly set for 7–30 days depending on scope.

Final clearance:

Obtain contractor clearance or certificate prior to closing.

Common mistakes to avoid when preparing the annexure

  • Leaving inspection date or inspector license blank, which defeats lender or title acceptance and complicates reliance.
  • Vague repair descriptions such as 'reasonable repairs' that create disputes over scope and cost responsibility.
  • Failing to attach the full inspection report and photos, limiting the annexure’s evidentiary value during claims.
  • Not specifying who verifies completion or what documentation constitutes acceptable clearance for closing.

Consequences of an incomplete or incorrect annexure

Contract delays: Closing may be postponed
Loan denial: Lender may withhold approval
Repair disputes: Buyer/seller litigation risk
Title issues: Escrow conditions remain unresolved
Disclosure liability: Seller exposure for non-disclosure
Insurance denial: Claims may be contested

Practical examples of annexure use in transactions

Two real-world scenarios illustrate how a completed annexure fits into closing workflows and digital signing.

Martin Properties (Single-family sale)

The agent attached a signed annexure recording prior treatment and seller-paid repairs

  • Inspector issued a clearance certificate
  • The annexure reduced lender follow-up and documented completion for post-closing warranty purposes.

Optica Ventures LLC (Investment property)

Investor required contractor invoices and a contractor-signed annexure before escrow release

  • Work was scheduled within 14 days
  • The annexure served as closing condition and evidence for insurance underwriting.

Practical tips for accurate, efficient annexure preparation

Adopt consistent formats and checklists to reduce rework and ensure lender and title acceptance.

Standardize the summary language
Use fixed phrasing for findings (for example, 'No evidence of active infestation', 'Active infestation – treatment required') so lenders and title officers can quickly interpret the annexure without calling the inspector for clarification.
Attach source documents
Always attach the full inspection report, photos, contractor estimates, and any clearance certificates; attachments are commonly required by underwriters and improve the annexure’s evidentiary value if disputes arise.
Confirm signatory authority
Have signers print their legal names, include contact information, and, if signing on behalf of an entity, indicate title and capacity to avoid later challenges to authority.
Use e-signature with audit trail
Choose an e-signature solution that preserves timestamps, signer attribution, and a certificate of completion so the annexure can be verified by escrow, title, or a court if needed.

Representative eSignature vendor comparison for annexure signing

Pricing and feature availability vary by vendor and plan; signNow appears first to reflect a commonly used low-cost option for high-volume document signing.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by offer Varies by offer Varies by offer Varies by offer
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about the Termite Inspection Annexure

Answers to common questions about legal effect, e-signing, signatory authority, and recordkeeping.


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