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Terms and Conditions American Plumbing Heating and Cooling

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PLUMBING CONTRACT

THIS PLUMBING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

Waste Disposal-Public: Private:
Manufacturer, Model Number:
Disposal Field:
Water Supply-Public: Private:
Pressure Reducing Valve-Make & Model:
Gas Supply-Public: Private:
Gas Supply Type/Description Joint Treatment Pipe Size
Main to House
House to Fixtures
Waste Disposal Type/Description Joint Treatment Pipe Size
House to Main or Plant
Under Basement Floor
Above Basement Floor to Toilets
Above Basement Floor to Sinks
Above Basement Floor to
Sump Pump
Venting
Flashing of Vents
Water Supply Type/Description Joint Treatment Pipe Size
Main to House
House to Water Heater
House to Bathrooms
House to Kitchen Sink
House to Refrigerator
House to Dishwasher
House to Ice Maker
Other

Bathroom-Fixtures Model/Description

Master Bath Guest Bath Bath #1 Bath #2
Water Closet
Toilet Seat
Shower
Tub
Tub Faucet & Control Lever
Shower Faucet & Control
Lavatory Faucet & Control
Lavatory
Bidet
Whirlpool/Jacuzzi

Location, Type & Number of:

Water Stops/Shutoffs:
Location, Soft Water:
Exterior Water Faucets:
Fixture Description-Brand Name, Model Number, etc. Size/Other
Kitchen Sink
Kit. Sink Faucet/Control
Waste Disposal
Wet Bar Sink
Bar Sink Faucet/Control
Washer Hook-up
Laundry Tub
Laundry Faucet/Control
Water Heater
Sump Pump
Water Softener
Other

Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”). Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE:

The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

3. TIME OF COMPLETION:

Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS:

Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS:

Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

6. INSURANCE:

Contractor shall maintain general liability, workers compensation and builder's risk insurance.

7. SURVEY AND TITLE:

If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

8. CHANGES TO SCOPE OF WORK:

Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

9. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

10. LATE PAYMENT/DEFAULT:

A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

11. DESTRUCTION AND DAMAGE:

If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT:

Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of North Dakota.

14. ATTORNEYS’ FEES AND COSTS:

If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY:

Contractor agrees to repair or replace any defective or malfunctioning faucets, valves, fixtures, equipment or fittings for a period of year(s). Contractor agrees to eliminate excessive pipe hammering and repair or replace any soil, waste, venting or water piping found to be leaking (except condensation) or improper flow of supply or effluent due to an obstruction caused by settling or foreign matter in the piping at the time of installation or infiltrating thereafter, for a period of year(s). Owner and Contractor agree to inspect all equipment, fixtures, and piping within days after installation; and Contractor agrees to repair or replace any chips, cracked, defective or otherwise malfunctioning items be found by such inspection. All said defects arising after year(s) and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

* Optional notice required only for home solicitation sales. If the buyer is sixty-five years of age or older, and the purchase price of the product is greater than fifty dollars, the agreement must either state that the buyer may cancel the agreement within fifteen business days, or state in a conspicuous manner that if the buyer is not satisfied with the product for any reason, the buyer may contact the seller within a period of not less than thirty days from the date of purchase for a full refund of the purchase price, if the product has not been intentionally damaged or misused.

NOTICE TO BUYER

1. Do not sign this agreement if any of the spaces intended for the agreed terms to the extent of then available information are left blank.

2. You are entitled to a copy of this agreement at the time you sign it.

3. You may pay off the full unpaid balance due under this agreement at any time, and in so doing you may receive a full rebate of the unearned finance and insurance charges.

4. You may cancel this transaction at any time prior to midnight of the third business day after the date of this transaction. See the attached notice of cancellation form for an explanation of this right.

5. The seller cannot enter your premises unlawfully or commit any breach of the peace to repossess goods purchased under this agreement.

NOTICE OF CANCELLATION

(enter date of transaction)

1. You may cancel this transaction, without any penalty or obligation, within three business days from the above date.

2. If you cancel, any property traded in, any payments made by you under the contract or sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be canceled.

3. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale; or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk.

4. If you do make the goods available to the seller and the seller does not pick them up within twenty days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract.

5. To cancel this transaction, mail or deliver a signed and dated copy of this cancellation notice or any other written notice, or send a telegram, to (name of seller), at (address of seller's place of business) not later than midnight of (date).

I hereby cancel this transaction.

(Date)

NOTICE OF CANCELLATION

(enter date of transaction)

1. You may cancel this transaction, without any penalty or obligation, within three business days from the above date.

2. If you cancel, any property traded in, any payments made by you under the contract or sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be canceled.

3. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale; or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk.

4. If you do make the goods available to the seller and the seller does not pick them up within twenty days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract.

5. To cancel this transaction, mail or deliver a signed and dated copy of this cancellation notice or any other written notice, or send a telegram, to (name of seller), at (address of seller's place of business) not later than midnight of (date).

I hereby cancel this transaction.

(Date)

Enter text✕

What the Terms and Conditions American Plumbing Heating and Cooling Is

The Terms and Conditions American Plumbing Heating and Cooling is a written agreement that defines the rights, obligations, payment terms, warranties, scope of work, and dispute resolution terms between the service provider and the customer for plumbing, heating, and cooling services. It documents pricing, scheduling, change-order procedures, liability limits, and any material or labor guarantees. The form also establishes how notices are delivered, which state law governs interpretation, and the effective date that triggers performance and warranty periods.

Why a Clear Terms and Conditions Helps Your Project

A precise terms and conditions document reduces misunderstandings, allocates risk, and clarifies payment and warranty expectations for both parties, improving enforceability and operational consistency.

Why a Clear Terms and Conditions Helps Your Project

Who typically completes and relies on this agreement

The document is used by service providers, subcontractors, property owners, and facility managers to record service terms and protect both parties.

  • Service providers and contractors who need written scope, payment schedule, and warranty language.
  • Property owners and facility managers who require clear dispute, notice, and acceptance terms before work begins.
  • Office managers and procurement staff who oversee billing, change orders, and contract retention.

Use this agreement when engaging contractors for residential or commercial plumbing, heating, or cooling projects to create a verifiable record of expectations.

Primary signers and administrators

Owner / Contractor

A company owner or licensed contractor with authority to bind the business should sign. This person often approves scope changes, accepts liability terms, and confirms insurance and licensing are current; include license number and company EIN where relevant.

Customer / Facility Manager

The property owner or authorized facility manager should sign on behalf of the customer. Their signature confirms acceptance of scope, payment terms, access permissions, and acknowledgement of warranty and cancellation provisions.

Key clauses to include in professional terms and conditions

A robust agreement for plumbing, heating, and cooling work combines commercial clarity with operational detail so parties know responsibilities, timelines, and remedies.

Scope of Work

Define services, materials, excluded tasks, and any required permits; attach a detailed work order or exhibit to avoid disputes.

Payment Terms

State total price or unit rates, deposit amount, progress payment schedule, final payment due date, and consequences of late payment.

Warranties and Remedies

Specify warranty length for parts and labor, warranty claim procedures, and repair or replacement obligations.

Change Orders

Describe written authorization for scope changes, pricing adjustments, and how additional work is invoiced and approved.

Limitation of Liability

Include caps on consequential damages and carve-outs for gross negligence or willful misconduct, consistent with state law.

Governing Law & Dispute Resolution

Name the governing state law, venue for disputes, and whether arbitration or courts will resolve claims.

Step-by-step: completing the Terms and Conditions

Follow these sequential steps to prepare, review, and obtain valid signatures on the terms and conditions for a plumbing, heating, or cooling engagement.

  • 01
    Prepare Document: Fill party names, scope, price, dates, and required exhibits.
  • 02
    Review and Approve: Both parties verify scope, payment terms, license, and insurance coverage.
  • 03
    Sign and Date: Collect signatures from authorized signers and record the effective date.
  • 04
    Distribute Copies: Provide each party a signed copy and retain a secure record for retention compliance.

How electronic completion and delivery typically flows

A standard e-signing workflow speeds execution and preserves an audit trail; follow these stages to route and finalize the agreement.

  • Upload: Sender uploads the contract PDF or Word file to the signing platform.
  • Prepare Fields: Place signature, date, initial, and data fields where required.
  • Send to Signers: Add signer emails or generate secure signing links for recipients.
  • Finalize: Signers authenticate, sign, receive copies, and an audit trail is recorded.

Common online workflow settings for contract routing

Configure signing order, authentication, and reminders to match your internal approval process and compliance needs.

Field Configuration
Signing Order Serial or parallel signer sequencing
Authentication Email link, SMS code, or KBA
Reminders Automatic reminders frequency
Attachments Include invoices or permits

Technology and format considerations for e-submission

Choose a platform that supports your file types, integrations, and signer authentication needs before sending the document online.

  • File Formats: PDF and DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, KBA, SSO

Comparing eSignature vendor costs and basic capabilities

Below is a concise vendor comparison for typical eSignature plans and basic capability indicators; signNow is listed first per platform comparisons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial varies by vendor Trial varies by vendor Trial varies by vendor Trial varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Key timelines and processing expectations

Track critical deadlines for payments, warranty claims, and regulatory retention to avoid penalties or disputes.

Deposit Due:

Deposit due on signing or per payment schedule, commonly immediately

Final Payment:

Final payment typically on completion or within Net 30 of invoice

Warranty Claim Window:

Follow stated warranty period; initiate claims promptly per contract

Permit Approval:

Project start contingent on required permit issuance and inspections

I-9 / Employment Records:

Retain related employment records per 8 CFR §274a.2 retention rules

Common preparation mistakes to avoid

  • Vague scope descriptions that omit specific deliverables, quantities, or measurable acceptance criteria, causing later disputes over included work.
  • Missing or mismatched party names and licensing details that make enforcement difficult and may trigger tax or regulatory issues.
  • Unclear payment milestones or lack of a defined final acceptance test, which leads to delays in final payment and completion disputes.
  • Failing to collect signatures from authorized representatives or not notarizing where state rules require witness acknowledgements.

Security and compliance controls to consider

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Comprehensive timestamps and IP logging
HIPAA: HIPAA compliant when BAA executed
SOC 2: SOC 2 Type II available
21 CFR Part 11: Support for FDA-regulated records
ISO 27001: ISO 27001 certified controls

Penalties and legal risks from incorrect forms

1099 Penalties: IRC §6721 fines per form for late or incorrect filings
Intentional Disregard: $660+ per form, no statutory cap
I-9 Violations: Civil penalties range by violation severity
Backup Withholding: 24% withholding for missing/incorrect TINs
Invalid Signature: Unsigned or improper signer can void enforcement
Data Breach Exposure: Regulatory fines and remediation costs

Real-world examples of how these terms are used

Two illustrative scenarios show typical contract outcomes and practical considerations for plumbing, heating, and cooling engagements.

Residential Replacement Project

A homeowner and licensed HVAC contractor agree on a fixed-price replacement with a two-year parts and labor warranty.

  • Contractor requires 30% deposit and milestone payments tied to delivery and installation.
  • The signed contract reduces scope disputes, sets a clear warranty claim procedure, and speeds final invoicing and payment processing.

Commercial Retrofit Engagement

A property manager hires a plumbing subcontractor for phased retrofits across three buildings.

  • The contract includes change-order rules, lien waiver flow, and phased acceptance tests.
  • Documented milestones and acceptance criteria enable staged payments, reduce insolvency risk among subcontractors, and simplify project closeout.

Frequently asked questions about completing and signing this agreement

Answers to common execution, legal, and technical questions to help parties finalize and preserve enforceable Terms and Conditions.


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