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Distributor Agreement Terms and Conditions

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Exclusive Distributorship Agreement for Sale of Wearing Apparel

Agreement made on the , between

, a corporation organized and existing under the laws of the state of , with its principal office located at

, a corporation organized and existing under the laws of the state of , with its principal office located at

Whereas, Manufacturer is engaged in the manufacture, production and sale of , hereinafter referred to as Apparel or Products; and

Whereas, Distributor possesses the facilities and ability to distribute and promote the sale of the Products manufactured by Manufacturer; and

Whereas, Distributor desires to obtain from Manufacturer and Manufacturer desires to grant to Distributor, the exclusive right and license to sell and promote the sale of Apparel in referred to in this Agreement as the Territory;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Appointment.
Manufacturer appoints Distributor as the exclusive and sole Distributor for the sale of its products at wholesale in the Territory.

2. Exclusive Territory.
During the term of this Agreement, Manufacturer shall not grant to any other person, entity, or organization, the right to sell or market the Products covered by this Agreement in the Territory covered by this Agreement and will not itself or by its employees or agents make any such sales.

3. Payment.
On the execution of this Agreement and its acceptance by Manufacturer, Distributor shall pay to Manufacturer the sum of $.

4. Term.
This Agreement shall be for a term of years from the date shown above subject to the following:

A. Provided that the marketability of Apparel continues, in Manufacturer's opinion, to be sufficient for the financial success of Distributor's business. Should Manufacturer decide that the marketability of the Apparel is no longer sufficient for the financial success of Distributor's business, this Agreement may be terminated by Manufacturer giving Distributor written notice of its election to terminate this Agreement at least prior to the termination of the Agreement. Such termination will be without prejudice to any rights of either to moneys due or to become due under this Agreement.

B. If the Distributor defaults in performing any of the terms, conditions or promises of this Agreement, and continues in default for a period of days after written notice of the default, the Manufacturer shall have the right at the expiration of the day notice of default, to terminate this Agreement upon giving written notice of the termination at the end of said day period.

C. If the Distributor becomes insolvent, or enters into a composition with its creditors, or if a receiver is appointed for it, or if Distributor is adjudicated a bankrupt, then the Manufacturer shall have the right to terminate this Agreement upon giving notice to Distributor at least days before the time when such termination is to take effect, and at the expiration of the said days, this Agreement shall become null and void, but without prejudice to the right of either party to moneys due or to become due under this Agreement.

5. Purchase Price and Payment.

A. Manufacturer shall have the right to establish a minimum wholesale purchase price of its Apparel products. Manufacturer's minimum purchase price under each order will be the price effective at the time of acceptance of that order. The price list in effect from the date of this Agreement until further notice is set forth in Exhibit A attached to this Agreement. A day written notice shall be given Distributor in the event of a change of purchase price.

B. Distributor shall pay Manufacturer for all deliveries within days from date of delivery.

6. Minimum Purchase Requirements.
Distributor agrees to purchase no fewer than (specify quantity and describe units of purchase) in any calendar year, commencing on

7. Orders and Deliveries.
Orders shall be placed with Manufacturer at the address set forth above and Manufacturer shall supply Distributor with the products covered by this Agreement in the regular course of its business within days of its receipt of any order. Manufacturer shall deliver its products by any method of transportation that Manufacturer may select, to Distributor at the address set forth above or at such other address designated in writing by Distributor.

8. Purchase of Products.
Distributor shall maintain an inventory of Manufacturer's Products at all times adequate to satisfy the demand of Distributor's customers for such Products.

9. Title and Risk of Loss.
Title to all Products sold under this Agreement, and risk of loss, shall pass to Distributor at the time of delivery to Distributor.

10. Selling effort.
Distributor shall use its best efforts to market and sell at wholesale the Products covered by this Agreement in the Territory specified.

11. Obligations on Termination.
Upon the termination of this Agreement for any reason, Manufacturer shall have the option to repurchase the Products then in possession of Distributor, and available for sale, at prices originally billed to Distributor plus actual freight on the shipment of the Products to Distributor, and with deductions from moneys due or to become due to Manufacturer under this Agreement. As to any of Manufacturer's products not repurchased by it within days of such termination, Distributor shall have the right to dispose of such Products in the regular course of its business.

12. Notices
Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

13. Independent Contractor.
Distributor is in a business independent from that of Manufacturer, and is to be regarded as an independent contractor. Neither party is in any sense to be regarded as the principal or agent, or employer or employee, of the other.

14. No Waiver
The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

15. Governing Law
This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

16. Attorney’s Fees
In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

17. Mandatory Arbitration
Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

18. Entire Agreement
This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

19. Modification of Agreement
Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

20. Assignment of Rights
The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

21. Counterparts
This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Enter text✕

What the Distributor Agreement Terms and Conditions Are

A Distributor Agreement Terms and Conditions document sets the contractual framework between a supplier and a distributor by defining rights, duties, product pricing, territory, sales targets, delivery terms, intellectual property licenses, confidentiality, warranties, and termination procedures. It governs ongoing commercial relationships and allocates risk between parties, addressing indemnity, limitation of liability, dispute resolution, and governing law. Well-drafted terms reduce ambiguity, facilitate enforcement, and support compliance with tax, customs, and regulatory obligations that can affect distribution logistics and revenue recognition across U.S. jurisdictions.

Why a Clear Terms and Conditions Section Matters

Clear, comprehensive terms protect both supplier and distributor by setting expectations for performance, payment, delivery, and post-termination rights. Well-structured clauses reduce disputes and support enforceability under U.S. e-signature law such as ESIGN and applicable state UETA statutes.

Why a Clear Terms and Conditions Section Matters

Who Typically Prepares and Uses These Agreement Terms

Multiple stakeholders use or prepare distributor agreement terms: legal counsel, sales operations, procurement, and distribution managers each have distinct roles during drafting and execution.

  • Legal teams — Draft and negotiate liability, IP, compliance, and termination provisions; ensure enforceability in target jurisdictions.
  • Sales and commercial operations — Define pricing, territory, exclusivity, performance targets, and reporting obligations for distributor success measurement.
  • Finance and compliance — Confirm payment terms, tax treatment, customs obligations, and any required financial guarantees or insurance.

Coordinated review and approval by legal, finance, and operations helps ensure the agreement addresses commercial needs, compliance, and signature authority before execution.

Core Clauses to Include in Distributor Agreement Terms and Conditions

A professional agreement groups essential clauses so responsibilities and remedies are explicit, minimizing operational friction and legal risk.

Appointment

Specify exclusive or non-exclusive appointment, defined territory, channels permitted, and any sublicensing restrictions to limit market overlap and conflicts.

Products & Pricing

List covered products, pricing schedules, MAP policies, currency, price change mechanics, and responsibilities for taxes, duties, and export compliance.

Performance Metrics

Define sales targets, minimum purchase requirements, reporting cadence, and consequences for underperformance or termination for convenience.

Intellectual Property

Clarify license scope for trademarks, permitted marketing use, IP ownership, infringement procedures, and post-termination IP return or destruction.

Warranties & Liability

State product warranties, disclaimers, limitation of liability caps, and indemnities for third-party claims and breach of representations.

Termination

Detail termination for cause, notice periods, cure windows, post-termination obligations, inventory buyback, and surviving provisions.

Step-by-Step: Completing the Distributor Agreement

Follow these steps to prepare, approve, and execute the agreement with minimal delays.

  • 01
    Drafting: Assemble clauses and append product schedules.
  • 02
    Internal Review: Legal, finance, and sales review and approve terms.
  • 03
    Counterparty Review: Exchange redlines and agree on final language.
  • 04
    Execution: Obtain signatures and retain executed copies.

Suggested Digital Workflow Settings

Configure a digital signing workflow that enforces roles, fields, and notifications for consistent execution.

Field Configuration
Signing Order Sequential signing by supplier then distributor
Required Fields Signature, date, printed name, title, and company EIN
Authentication Email plus optional SMS code for higher assurance
Audit Trail Enable IP, timestamp, and action history retention

How Electronic Execution Typically Works

A standard e-signature workflow reduces turnaround time while preserving evidence of consent and attribution.

  • Upload Document: Sender uploads final PDF or DOCX
  • Place Fields: Add signature, date, and initial fields
  • Invite Signers: Email or secure link sent to designated signers
  • Complete Signing: Signer authenticates and signs; certificates saved

Technical and Compliance Considerations for eSubmission

Choose a platform that supports legal requirements for electronic signatures, secure storage, and audit trails.

  • File Formats: PDF and DOCX support
  • Integrations: Integrates with CRM and storage systems
  • Security: TLS in transit and AES-256 at rest

Ensure the chosen solution can produce admissible audit records, meet industry compliance (HIPAA/BAA when needed), and integrate with your document management workflow.

Key Deadlines and Timing Expectations

Keep these timing items in mind when negotiating and executing distributor agreement terms to avoid lapses or financial penalties.

Effective Date:

Date when obligations and rights begin

Payment Due Dates:

Net day terms tied to invoice date

Renewal Notice:

Notice window for automatic renewals (e.g., 60–90 days)

Cure Periods:

Typical 30-day cure for material breaches

Post-Term Obligations:

Return of IP, unsold inventory deadlines

Lifecycle Milestones and Processing Stages

Track these sequential milestones from negotiation through post-termination obligations to ensure timely compliance.

01

Negotiation Complete

Final language agreed and redlines resolved

02

Internal Approval

Legal and finance provide execution approval

03

Execution

Signatures collected and executed copies distributed

04

Post-Execution Actions

Onboarding, inventory allocation, and reporting setup

Common Preparation Pitfalls to Avoid

  • Ambiguous territory or channel definitions leading to sales disputes and unintended exclusivity conflicts.
  • Missing or incorrect corporate names, titles, or signature authority causing enforceability or payment delays.
  • Inadequate IP language that fails to preserve trademarks or clarify license scope and marketing usage.
  • Overly broad termination rights or unclear post-termination inventory handling that trigger litigation or loss recovery issues.

Primary Legal and Financial Risks from Poorly Drafted Terms

Tax Exposure: Incorrect treatment can trigger audits
Customs/Export Risk: Noncompliance with export rules
IP Loss: Failure to secure trademark rights
Contract Disputes: Ambiguity increases litigation risk
Regulatory Violations: Industry rules may impose fines
Enforceability: Improper signature authority invalidates clauses

Data and Security Requirements for Agreement Handling

Transport: TLS 1.2/1.3
At-Rest: AES-256 encryption
Audit Trail: Full IP and timestamp logs
Compliance: ESIGN and UETA adherence
Healthcare: HIPAA requires a BAA
Access Control: SSO and role-based permissions

How Distributor Agreements Differ from Related Documents

Compare the distributor agreement to other common commercial documents to ensure you select the right instrument.

Criteria Distributor Agreement Reseller Agreement
Primary Focus territory and exclusivity resale pricing and margins
Inventory Risk often distributor responsibility often vendor-managed
Performance Metrics sales targets common less common, commission-focused
IP Licensing brand usage defined narrower resale rights

Typical eSignature Vendor Comparison for Agreement Execution

Platform choice affects cost, compliance, bulk execution, and audit capabilities. signNow is listed first for consistency in comparison matrices.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Agreement Use

These customer snapshots illustrate practical outcomes when agreements are executed with clear terms and proper digital workflows.

Optica Ventures

Brian Fitzgibbons, COO

  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
  • Optica used standardized distributor schedules and e-sign flow to reduce contract cycle time and improve tracking across multiple product lines.

Fertility Centers of Illinois

John Butler, Founder

  • The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.
  • They implemented secure signing and storage for partner contracts, ensuring HIPAA-aware handling where applicable.

Typical Signatories and Approving Roles

General Counsel

Reviews and approves legal clauses, liability caps, and IP provisions; provides official legal sign-off to ensure the agreement complies with corporate policy and jurisdictional law.

Distribution Manager

Oversees commercial terms, territory, and performance metrics; coordinates onboarding, inventory allocation, and operational enforcement after execution.

Frequently Asked Questions About Distributor Agreement Terms and Conditions

Answers to common legal, operational, and e-signature questions when preparing and executing distributor agreements.


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