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Terrorism Affidavit Form

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Terrorism Affidavit Form

This Terrorism Affidavit Form is executed as of by Affiant Name: whose address is (hereinafter "Affiant"), and Recipient Name: whose address is (hereinafter "Recipient").

Recitals

WHEREAS, Recipient requires a sworn affidavit from Affiant as a condition to initiating, continuing, or concluding certain transactions, services, or contractual relationships in order to comply with applicable anti-terrorism financing laws and regulations; and

WHEREAS, Affiant acknowledges that Recipient will rely upon the representations, warranties, and certifications contained herein as a material inducement to provide services, enter into agreements, or process transactions; and

WHEREAS, Affiant is willing to make the representations and certifications set forth below under oath and subject to penalty of perjury.

Now, Therefore

NOW, THEREFORE, in consideration of the foregoing recitals and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Affiant hereby certifies, warrants, and agrees as follows:

1. Definitions

For purposes of this Affidavit, the following terms have the meanings set forth below:

"Affiant" means the individual or entity identified above and any signatory executing this Affidavit on its behalf. "Recipient" means the entity identified above that requests and relies upon this Affidavit. "Prohibited Person" means an individual or entity that is the subject of sanctions, designated as a terrorist or terrorist organization, or otherwise barred under applicable anti-terrorism or sanctions laws. "Terrorist Financing" means providing, collecting, transmitting, or facilitating funds, goods, services, or other support to or for the benefit of a Prohibited Person or for terrorist activities.

2. Representations and Warranties of Affiant

Affiant represents and warrants to Recipient, which representations and warranties are true and correct as of the date hereof and shall be continuing representations and warranties, that:

(a) Affiant is not a Prohibited Person and is not included on any government, regulatory, or intergovernmental organization's list of designated terrorists, terrorist organizations, or sanctioned parties known to Affiant to be applicable to the transaction or relationship with Recipient.

(b) Affiant has not, directly or indirectly, provided funds, assets, goods, services, or other support to a Prohibited Person or for the purpose of furthering terrorist activities, nor has Affiant engaged in any conduct intended to evade or circumvent applicable anti-terrorism or sanctions obligations.

(c) All information provided by Affiant to Recipient in connection with the transaction or relationship described in this Affidavit, including identity, ownership, and source of funds information, is true, accurate, and complete to Affiant's knowledge.

3. Additional Covenants

Affiant covenants that Affiant shall promptly notify Recipient in writing within five (5) business days if Affiant becomes aware of any change in circumstances that would render any representation or warranty contained in this Affidavit inaccurate or incomplete. Notification shall be given in accordance with the Notices provision below.

4. Certification Under Penalty of Perjury

Affiant certifies under penalty of perjury under applicable law that the statements contained in this Affidavit are true and correct to the best of Affiant's knowledge, information, and belief. Affiant acknowledges that willful false statements made herein may subject Affiant to civil and criminal penalties under applicable statutes.

5. False Statements; Remedies

In the event of any breach of the representations, warranties, or covenants in this Affidavit, Recipient shall have the right to suspend performance, terminate any related agreements, refuse transactions, and pursue all remedies available at law or in equity, including recovery of damages and indemnification for losses, costs, and expenses (including reasonable attorneys' fees).

6. Indemnity

Affiant agrees to indemnify, defend, and hold harmless Recipient and its affiliates, officers, directors, agents, and employees from and against any and all claims, liabilities, losses, damages, fines, penalties, costs, and expenses (including reasonable attorneys' fees) arising out of or resulting from any breach of the representations, warranties, or covenants contained in this Affidavit or from any false statement made by Affiant in connection with this Affidavit.

7. Notices

Notices shall be in writing and shall be deemed to have been duly given when delivered personally, sent by nationally recognized overnight courier, or mailed by certified mail, return receipt requested, to the notice address provided above or to such other addresses as a party may specify in writing in accordance with this provision.

8. Governing Law; Venue

This Affidavit shall be governed by and construed in accordance with the laws of the jurisdiction specified below without regard to conflict of laws principles. The parties agree that exclusive venue for any legal action arising out of this Affidavit shall be in the courts of such jurisdiction.

9. Entire Agreement; Amendments; Severability; Waiver; Counterparts

This Affidavit constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings, agreements, and communications concerning such subject matter. Any amendment to this Affidavit must be in writing and signed by both parties. If any provision of this Affidavit is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. No waiver of any breach shall be effective unless in writing and signed by the party granting the waiver. This Affidavit may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

10. Additional Declarations

Affiant Representations Regarding Entity Type

Entity Type (check the box that applies):

Individual Corporation Trust Other

Acknowledgment

Affiant acknowledges that Recipient may disclose the contents of this Affidavit to governmental authorities or financial institutions as required by law or as necessary to fulfill compliance obligations. Affiant further acknowledges that Recipient may take such actions as it deems necessary, including suspending services or closing accounts, when information indicates potential terrorism financing or sanctions risk.

Affiant:

Party Name:

By:

Date:

Recipient:

Party Name:

By:

Date:

Enter text✕

What the Terrorism Affidavit Form Is

The Terrorism Affidavit Form is a sworn statement used to declare that a person, entity, transaction, or funds are not connected to designated terrorist organizations, terrorist financing, or related prohibited activity. Organizations use the form for contract compliance, export controls, grant awards, or regulatory screening to document facts, identify parties, and state attestations under penalty of perjury. Formats vary by recipient but commonly include identifying data, factual statements, signer authority, and references to supporting documents kept for audit and legal review.

Why a Clear Affidavit Matters for Compliance

A complete Terrorism Affidavit Form creates an auditable sworn record that supports sanctions, export, and anti-terrorism compliance, reduces legal exposure, and documents the factual basis for a counterparty’s decision or a contracting agency’s acceptance.

Why a Clear Affidavit Matters for Compliance

Who Typically Completes This Form

Organizations required to demonstrate sanctions or anti-terrorism compliance commonly use the Terrorism Affidavit Form in transactions and contracts.

  • Financial institutions conducting enhanced due diligence on high-risk customers and cross-border transactions.
  • Government contractors certifying award conditions and compliance with federal anti-terrorism clauses.
  • Importers, exporters, and trade compliance teams required by export controls or sanctions.

Ensure the declarant has authority to attest, retain supporting evidence, and follow company recordkeeping policies for audits and regulator inquiries.

Primary Signatories and Their Roles

Signatory

An authorized individual (officer, compliance officer, or manager) who can attest to facts about the transaction. The signatory should have direct knowledge of the facts stated, be listed in corporate records, and be able to provide supporting documentation if challenged.

Certifying Official

A company officer or legal representative who signs for the organization and certifies compliance. This person must understand corporate authority limits, ensure accuracy of statements, and retain proofs such as transaction records, screening reports, and communications for possible audit or legal review.

Core Elements Every Professional Affidavit Should Include

A professional Terrorism Affidavit Form includes clear declarations, identifying data, factual support, signer authority, legal acknowledgements, and a chain of custody for attachments.

Declarative Statement

A concise sworn statement describing the facts the declarant attests to, the legal basis for the attestation, and a clear statement that it is made under penalty of perjury to establish legal effect.

Identifying Data

Full legal names, entity types, addresses, EIN or tax identifiers, and transaction dates. Precise identification prevents ambiguity and links the affidavit to underlying records for audits or contract compliance.

Supporting Evidence

Attach or reference screening results, invoices, contracts, licenses, and communication records that substantiate the factual assertions; include document titles, dates, and reference numbers for easy verification.

Authority Clause

Describe the declarant’s role, authority to bind the entity, and the corporate record that establishes that authority, such as board resolutions or power of attorney, if applicable.

Acknowledgement

Include a notarization block or statement of acknowledgement where required by the recipient or state law and note whether remote online notarization is permitted.

Retention Note

Specify where the original signed affidavit and supporting records will be stored, who is responsible for retention, and the expected retention period for compliance purposes.

Step-by-Step: How to Complete and Deliver the Affidavit

Follow these steps to complete a Terrorism Affidavit Form accurately, document supporting evidence, and ensure the signer has proper authority before submission.

  • 01
    Collect facts: Gather transaction details, parties, and dates.
  • 02
    Assemble proof: Attach screening reports, invoices, licenses, and correspondence.
  • 03
    Confirm authority: Verify signatory authority with corporate records.
  • 04
    Sign under oath: Sign, date, and notarize if required.

Typical Review and Submission Flow

Typical routing includes internal review, legal approval, notarization when required, and submission to the requesting agency or counterparty.

  • Internal review: Compliance reviews facts and attached evidence before approval.
  • Legal approval: Legal confirms language and risk acceptability.
  • Notarization: Notary or remote online notarization used if required by recipient.
  • Submission: Deliver to agency or retain in contract file.

Configuring an Electronic Workflow for the Affidavit

Set up your online workflow to capture a verifiable signature, identity proof, and an immutable audit trail when sending the affidavit electronically.

Field Configuration
Signer Authentication Email link | SMS code verification and optional KBA
Signature Type Typed or drawn signature | Uploaded image permitted
Notary Remote online notarization | Audio-video record retention
Attachments PDF, DOCX | Screening report PDFs attached
Retention Audit trail retained | 6 years HIPAA baseline

Platform and Format Requirements for eSubmission

Electronic filing requires a secure eSignature platform that captures intent, identity, and an auditable trail compatible with the recipient's requirements.

  • File formats: PDF, PDF/A, and DOCX accepted
  • Integrations: Works with cloud storage and ERPs
  • Identity: MFA and ID verification options available

Security and Compliance Highlights for Signed Affidavits

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trail: Timestamped logs, IP, and action history
HIPAA: BAA required for protected health information
ESIGN/UETA: Compliant with ESIGN and UETA frameworks
Certifications: SOC 2 Type II, ISO 27001, PCI DSS
Access Controls: Role-based access and multi-factor authentication

Consequences of Incorrect or False Affidavits

Perjury Risk: Criminal penalties for false sworn statements
Contract Remedies: Termination or withholding of payment
Regulatory Fines: Civil penalties under sanctions and export laws
Sanctions Exposure: Increased enforcement and restrictions
Reputational Harm: Public disclosure and loss of trust
Legal Costs: Defense, investigation, and settlement expenses

Common Preparation Mistakes to Avoid

  • Using vague or unverified language that fails to state specific facts or transaction details, which weakens the affidavit's evidentiary value.
  • Submitting an affidavit signed by an unauthorized representative or lacking corporate authorization documentation, risking rejection or contract noncompliance.
  • Omitting supporting records such as screening reports, invoices, or export licenses that substantiate attestations under audit or inquiry.
  • Failing to use correct dates, inconsistent names, or incorrect entity identifiers (EIN, DUNS) that trigger administrative delays or penalties.

Timing Considerations and Processing Expectations

Deadlines for providing a Terrorism Affidavit are generally set by contract, agency request, or payment conditions; plan to collect and notarize early when required.

On Request:

Provide affidavit immediately when requested by counterparty or authority.

Before Contract Award:

Submit as a pre-award compliance condition when mandated.

Payment Processing:

Supply affidavit to unlock payments or release funds as specified in contract.

Notarization Window:

Schedule notarization or RON session before submission deadline if required.

Audit Retention:

Keep documents available for audits for the retention period specified.

eSignature Vendor Comparison for Signing and Storing Affidavits

Compare typical starting prices and core capabilities for eSignature vendors commonly used to complete and preserve sworn affidavits; signNow is listed first per vendor-ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial available Trial available Trial available Trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs: Common Questions About the Terrorism Affidavit Form

Practical answers to frequent questions on signing, notarization, identity verification, and recordkeeping for the Terrorism Affidavit Form.


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