Declarative Statement
A concise sworn statement describing the facts the declarant attests to, the legal basis for the attestation, and a clear statement that it is made under penalty of perjury to establish legal effect.
A complete Terrorism Affidavit Form creates an auditable sworn record that supports sanctions, export, and anti-terrorism compliance, reduces legal exposure, and documents the factual basis for a counterparty’s decision or a contracting agency’s acceptance.
Organizations required to demonstrate sanctions or anti-terrorism compliance commonly use the Terrorism Affidavit Form in transactions and contracts.
Ensure the declarant has authority to attest, retain supporting evidence, and follow company recordkeeping policies for audits and regulator inquiries.
An authorized individual (officer, compliance officer, or manager) who can attest to facts about the transaction. The signatory should have direct knowledge of the facts stated, be listed in corporate records, and be able to provide supporting documentation if challenged.
A company officer or legal representative who signs for the organization and certifies compliance. This person must understand corporate authority limits, ensure accuracy of statements, and retain proofs such as transaction records, screening reports, and communications for possible audit or legal review.
A concise sworn statement describing the facts the declarant attests to, the legal basis for the attestation, and a clear statement that it is made under penalty of perjury to establish legal effect.
Full legal names, entity types, addresses, EIN or tax identifiers, and transaction dates. Precise identification prevents ambiguity and links the affidavit to underlying records for audits or contract compliance.
Attach or reference screening results, invoices, contracts, licenses, and communication records that substantiate the factual assertions; include document titles, dates, and reference numbers for easy verification.
Describe the declarant’s role, authority to bind the entity, and the corporate record that establishes that authority, such as board resolutions or power of attorney, if applicable.
Include a notarization block or statement of acknowledgement where required by the recipient or state law and note whether remote online notarization is permitted.
Specify where the original signed affidavit and supporting records will be stored, who is responsible for retention, and the expected retention period for compliance purposes.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link | SMS code verification and optional KBA |
| Signature Type | Typed or drawn signature | Uploaded image permitted |
| Notary | Remote online notarization | Audio-video record retention |
| Attachments | PDF, DOCX | Screening report PDFs attached |
| Retention | Audit trail retained | 6 years HIPAA baseline |
Electronic filing requires a secure eSignature platform that captures intent, identity, and an auditable trail compatible with the recipient's requirements.
Provide affidavit immediately when requested by counterparty or authority.
Submit as a pre-award compliance condition when mandated.
Supply affidavit to unlock payments or release funds as specified in contract.
Schedule notarization or RON session before submission deadline if required.
Keep documents available for audits for the retention period specified.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Trial available | Trial available | Trial available | Trial available |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |