Is notarization always required?

Not all uses require notarization, but many lenders, title companies, and recording authorities expect a notarized affidavit. If a public record filing or title clearance is needed, include notarization to avoid rejection.

Can the affidavit be signed electronically?

Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted. Verify that the receiving party accepts e-signatures and whether a notarized RON or in-person notarization is required.

How do I correct a signed affidavit?

Do not alter an executed affidavit. Prepare a corrective affidavit or affidavit of amendment, signed and notarized, which explains the correction and references the original document to preserve chain of custody.

Is remote online notarization allowed?

Remote online notarization (RON) status varies by state. Confirm that the notary and platform meet identity-proofing and recording requirements in the relevant jurisdiction before using RON.

What supporting documents should I include?

Attach exhibits such as change orders, final invoices, lien waivers, and completion certificates to substantiate the affidavit’s factual claims and simplify review by owners or lenders.

How long should I retain the affidavit?

Retain the executed affidavit for the contract term plus additional years for potential disputes; follow IRS, HIPAA, or industry-specific retention rules as applicable.

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Texas Affidavit of Completion

Texas Affidavit of Completion

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What the Texas Affidavit of Completion Is

A Texas Affidavit of Completion is a sworn written statement used to confirm that specified work, tasks, or contractual milestones have been finished in accordance with a contract or project scope. It is typically executed by a contractor, subcontractor, or project manager and notarized to verify the signer’s identity and oath. The affidavit records completion dates, the scope of completed work, and any reservations about outstanding items, and it is used in construction closeout, lien waiver workflows, and contractual dispute resolution.

Why an Affidavit of Completion Matters

The affidavit creates a clear, sworn record that work was completed on specified dates and to the required standard, which supports payment processing, lien releases, and dispute avoidance.

Core elements to include in a professional affidavit

A complete affidavit should be concise, factual, and include verifiable dates and signatory information to preserve evidentiary value and enforceability.

Affidavit Title

Identify the form as an Affidavit of Completion and reference the contract or project name to avoid ambiguity in recordkeeping.

Project Details

List the project address, contract number, and scope summary so the affidavit maps directly to a single work order or contract.

Completion Dates

Provide exact completion dates and, where applicable, dates for substantial and final completion to support timing for payments and lien rights.

Work Description

Describe the specific tasks completed and cite any remaining punch-list items or reservations to avoid misunderstanding about acceptance.

Signatory Statement

Include a sworn declaration that the signer is authorized to make the statement and that the facts are true under penalty of perjury.

Notary Block

Add a notarization area with notary signature, seal, and date to satisfy evidentiary and recording requirements in many contexts.

How to complete and finalize the affidavit

Follow a focused sequence to prepare, verify, sign, notarize, and distribute the affidavit to relevant parties.

01

Prepare Document: Populate project and completion fields accurately.
02

Verify Facts: Confirm dates and scope with project records.
03

Sign and Notarize: Sign before a notary or authorize a RON session if allowed.
04

Distribute Copies: Share final PDF with owner, lender, and relevant contractors.

Typical routing and approval workflow

A common workflow moves from document creation to signer authentication, notarization, and final distribution with an audit trail at each step.

Create: Draft the affidavit and attach supporting exhibits.
Assign Signers: Designate contractor, project manager, or authorized rep.
Authenticate: Use signer verification methods before signing.
Notarize & Archive: Complete notarization and store the executed record.

Digital setup checklist for online completion

Configure the document and signer settings before sending to reduce errors and speed execution.

Field	Configuration
Signature Field	Required; set signer role and date field.
Authentication	Email or SMS code recommended for attribution.
Notary Options	Enable RON or schedule in-person notarization.
Attachments	Include exhibits, lien waivers, and lien notices.

Technical considerations for eSigning and notarization

Ensure the e-signature platform supports the authentication and notarization methods your jurisdiction and contract require.

Document Formats: PDF, DOCX accepted
Integrations: Works with major CRMs
Notarization Support: RON and in-person options

Timing considerations and common deadlines

Determine deadlines from contract terms, lien statute timing, and document retention rules to avoid forfeiting rights.

Contractual Deadline:

Follow the completion date specified in the contract.

Payment Trigger:

Affidavit may trigger final payment or retention release.

Lien Deadlines:

Check state lien statutes for filing windows.

Notary Timing:

Sign in presence of notary or complete RON session promptly.

Recordkeeping:

File or store executed affidavit per retention rules.

Key milestones from completion to closeout

Track these stages to ensure the affidavit supports payment, lien releases, and final acceptance.

01

Substantial Completion

Owner signs off on usable condition of the work.

02

Final Completion

All contract requirements and punch list items resolved.

03

Affidavit Execution

Contractor signs sworn statement of completion.

04

Distribution & Record

Notarize, send copies, and archive executed affidavit.

Security and compliance features to look for

Encryption: TLS 1.2/1.3, AES-256 at rest

Audit Trail: Time, IP, and action logs

HIPAA BAA: Business Associate Agreement available

21 CFR Part 11: Support for FDA-regulated records

ESIGN / UETA: Legal e-signature compliance

Access Controls: Role-based permissions and SSO

Primary legal risks and potential consequences

Perjury: False statements may lead to criminal prosecution

Payment Delay: Incomplete affidavits can stall final payments

Lien Issues: Improper affidavits may affect lien release validity

Recording Rejection: Missing notarization can prevent acceptance

Civil Liability: Contract disputes may lead to damages claims

Loss of Rights: Failure to meet statutory timing can forfeit remedies

Common preparation mistakes to avoid

Using an unsigned or unnotarized copy for recording or payment requests, which can lead to rejection or delays.
Mismatching names between the affidavit and contract documents, causing authentication or title clearance problems.
Providing vague descriptions of completed work rather than concrete, contract-referenced statements, which reduces evidentiary value.
Neglecting to attach supporting exhibits or change orders that substantiate the completion claim and the reported dates.

Real-world examples involving affidavits of completion

Two representative cases show how executed affidavits supported final payment and project closeout.

Optica Ventures

A small developer used an affidavit to confirm final punch-list completion and release retainage

The affidavit referenced the contract and completion date
The notarized affidavit, plus invoices and change orders, allowed the lender to authorize final disbursement without a site reinspection.

Martin Properties

A regional property manager used a sworn completion statement after a renovation to document handover

The document included scope and completion date
The notarized affidavit streamlined tenant move-ins and vendor final payments by creating a single verifiable completion record.

Comparing eSignature providers for affidavit execution

Vendor pricing and capabilities vary; the table below compares signNow with popular alternatives on core features relevant to affidavit creation and notarization.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Who is typically authorized to sign

Authorized Representative

An officer, managing member, or designated project manager with written authority under the contract typically signs the affidavit to bind the contracting entity and affirm completion facts.

Notary Public

A commissioned notary verifies the signer’s identity and administers the oath; the notary’s seal and signature create the formal notarization required for many recordings or lender files.

Frequently asked questions about affidavits of completion

Answers to common execution, notarization, and validity questions for Texas Affidavit of Completion users.

Need help? Contact support

Is notarization always required?
Not all uses require notarization, but many lenders, title companies, and recording authorities expect a notarized affidavit. If a public record filing or title clearance is needed, include notarization to avoid rejection.
Can the affidavit be signed electronically?
Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted. Verify that the receiving party accepts e-signatures and whether a notarized RON or in-person notarization is required.
How do I correct a signed affidavit?
Do not alter an executed affidavit. Prepare a corrective affidavit or affidavit of amendment, signed and notarized, which explains the correction and references the original document to preserve chain of custody.
Is remote online notarization allowed?
Remote online notarization (RON) status varies by state. Confirm that the notary and platform meet identity-proofing and recording requirements in the relevant jurisdiction before using RON.
What supporting documents should I include?
Attach exhibits such as change orders, final invoices, lien waivers, and completion certificates to substantiate the affidavit’s factual claims and simplify review by owners or lenders.
How long should I retain the affidavit?
Retain the executed affidavit for the contract term plus additional years for potential disputes; follow IRS, HIPAA, or industry-specific retention rules as applicable.

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