Premises Description
Define rentable area, address, common areas, and exclusive use areas. Attach floor plans or suite measurements to avoid ambiguity about square footage and access points.
A clear, well-drafted commercial lease allocates risk, prevents misunderstandings, and creates enforceable remedies for both parties. Precise terms reduce negotiation time, lower litigation risk, and clarify financial obligations for accounting and tax purposes.
Parties who commonly prepare, review, or sign commercial leases include landlords, tenants, property managers, brokers, outside counsel, and lenders.
Each stakeholder should confirm authority to sign and verify exhibits and insurance requirements before final execution.
An authorized officer or agent of a corporation signs on behalf of the entity. Confirm board resolutions or written authorization showing the signer has authority to bind the company and include the signer’s printed name and title in the signature block.
A sole proprietor or individual tenant signs in their personal capacity. If signing for a business entity, provide business name, tax ID, and corporate designation rather than a personal signature alone.
Define rentable area, address, common areas, and exclusive use areas. Attach floor plans or suite measurements to avoid ambiguity about square footage and access points.
State the lease start and end dates, options to renew, notice windows for exercising renewals, and any rent adjustment mechanism for renewal terms.
Specify base rent, payment schedule, late fees, security deposit, and how operating expenses, taxes, and insurance pass-throughs are calculated and billed.
Describe permitted tenant uses, prohibited activities, and any exclusivity or co-tenancy clauses that affect tenant operations or landlord obligations.
Allocate responsibilities for maintenance, repairs, and capital improvements; clarify common area maintenance (CAM) rules and tenant fit-out obligations.
Define events of default, cure periods, landlord remedies (re-entry, rent acceleration), and tenant rights. Include arbitration or venue clauses if desired.
| Field | Configuration |
|---|---|
| Authentication | Email link, SMS OTP, or KBA where higher assurance is needed |
| Signing Order | Sequential for approvals or parallel for simultaneous signing |
| Reminders | Automatic reminders at customizable intervals |
| Audit Trail | Enable full action logging with timestamps and IP addresses |
Ensure your eSignature platform supports required file formats and integrations used in leasing operations.
Confirm the vendor supports your required legal standards and provides verifiable audit logs and exportable signed documents for recordkeeping.
Start of lease obligations and rent commencement dates
Monthly or periodic due dates and grace period terms
Deadlines for exercising renewal options (commonly 60–180 days)
Notice windows for early termination or holdover remedies
Final inspection dates and restoration deadlines at lease end
Negotiate key commercial terms and agree on major deal points
Prepare lease with exhibits and tenant improvement allowances
Obtain permits, lender consents, or landlord approvals for improvements
Sign, notarize if required, and deliver executed lease and keys
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A retailer negotiated a tenant improvement allowance to fund build-out
A medical practice required HVAC and waste-handling clauses for clinical use