Parties
List each roommate’s full legal name and role (primary tenant or occupant). Include contact information and emergency contact details to identify signatories unambiguously.
A written agreement reduces ambiguity about money, shared chores, and house rules and creates evidence of agreed terms if disputes arise. It supports predictable budgeting and can make move-out procedures and security deposit returns smoother. For electronic execution, ensure signatures meet ESIGN Act (15 U.S.C. ch. 96) and UETA requirements where applicable so the document is admissible and enforceable.
Roommate agreements are most often used by renters, students, cohabiting professionals, and property co-occupants to set expectations and reduce friction.
Landlords may request copies for records, but the document primarily governs relationships among roommates rather than landlord-tenant law.
List each roommate’s full legal name and role (primary tenant or occupant). Include contact information and emergency contact details to identify signatories unambiguously.
State the agreement start and end dates and whether it renews automatically. Specify move-in and move-out dates and how early termination is handled.
Specify total rent, each roommate’s share, payment due date, payment method, and how late payments or missed contributions are handled, including any late fees.
Document deposit amount, how it is held, conditions for deductions, and the process and timeline for return consistent with applicable state law.
Identify which utilities are shared, the split method (equal, percentage, per-person), billing responsibility, and procedures for contested charges.
Cover guest policy, cleaning schedule, noise expectations, smoking/pet rules, maintenance responsibilities, and a process for requesting repairs or splitting repair costs.
| Field | Configuration |
|---|---|
| Signature field | Assign to each signer in order or allow parallel signing |
| Date field | Auto-fill date on signer completion |
| Attachments | Allow upload of IDs or proof of insurance |
| Notification | Email copy to all signers on completion |
Use a platform that produces a tamper-evident signed PDF with an audit trail and supports common integrations.
Confirm the platform complies with ESIGN/UETA for admissibility and preserves signer attribution, timestamps, and an exportable audit trail.
Monthly due date agreed in contract, often the 1st of each month
Commonly 30 days' notice but may vary by lease or state
State timelines often require return within 14–60 days after move-out
Complete and document condition within 7 days of move-in
Raise disputes within 10–30 days per internal process
All terms written and circulated for review before signing.
All parties sign and date; obtain electronic or physical copies.
Monthly rent cycles, maintenance requests, and rule enforcement occur.
Move-out inspection and deposit reconciliation; follow notice timing.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |