Can this agreement be signed electronically?

Yes. Electronic signatures are legally effective in the United States under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the parties demonstrate intent, consent, attribution, and retention.

Is notarization required for enforceability?

Most tile service contracts do not require notarization for enforceability, but state or local rules may require notarization for certain filings or deeds; verify with local authority before relying on notarization.

What if the contractor lacks a license?

If state law requires licensing for tile work, hiring an unlicensed contractor can limit recovery and may void certain contract rights; consult state contractor licensing statutes before proceeding.

How do I cancel or revoke the agreement?

Review termination clauses for permitted cancellation rights and notice requirements. If termination for breach is asserted, follow contractual cure periods and document communications carefully.

When should I use witnesses or RON?

Use witnesses or remote online notarization when a state or the specific transaction requires it; RON requires identity-proofing and audio-video recording under state RON rules.

How long must I keep the signed agreement?

Retain the agreement at least 3 years after filing for IRS purposes (IRC §6501(a)), seven years is common for post-termination retention, and HIPAA requires six years for health documents (45 CFR §164.530(j)).

Electronic Signature
Templates
Miscellaneous
Tile Company Agreement

Tile Company Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Tile Company Agreement

This Tile Company Agreement (the Agreement) is made and entered into as of (Effective Date), by and between:

Client Name: Client Address: Tile Company (Contractor) Name: Contractor Address:

WHEREAS

WHEREAS, Client desires to engage Contractor to perform tile supply and installation services at the property located at (Project); and

WHEREAS, Contractor represents that it possesses the skill, experience, equipment and necessary licenses to perform the work described herein and agrees to perform such work in accordance with the terms of this Agreement.

SCOPE OF WORK

Contractor shall furnish all labor, materials, tools, equipment, supervision and services necessary to complete the tile work described below. Work shall conform to industry standards and applicable building codes.

Detailed Scope of Work:

PAYMENT TERMS

The total Contract Price for the Scope of Work shall be $ unless modified by a written Change Order executed by both parties.

Payment Schedule (milestones, deposits, final payment): Payment Method:

Late payments shall accrue interest at the rate of on overdue balances, together with any costs of collection, including reasonable attorneys' fees.

TERM AND TERMINATION

The term of this Agreement shall commence on and shall continue until substantial completion, but no later than unless earlier terminated as provided below.

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Either party may terminate for material breach if the breaching party fails to cure such breach within days after receipt of written notice specifying the breach.

CONFIDENTIALITY

Each party (Receiving Party) shall hold in confidence and shall not disclose to any third party any non-public information or materials furnished by the other party (Disclosing Party) in connection with this Agreement, including pricing, designs, measurements, customer information and trade practices, except as required by law or to perform its obligations hereunder. Confidential obligations shall survive termination for a period of years.

WARRANTIES; ACCEPTANCE

Contractor warrants that materials supplied shall be new and that workmanship shall conform to industry standards and applicable codes. Contractor shall correct, at its cost, any defects in workmanship discovered within months following substantial completion. Final acceptance of the Work shall occur upon written confirmation by Client following inspection and completion of punch-list items.

CHANGE ORDERS

Any change in the Scope of Work, Contract Price or schedule shall be documented in a written Change Order signed by authorized representatives of both parties. No work outside the Scope of Work shall be performed by Contractor without a fully executed Change Order.

INDEMNIFICATION AND INSURANCE

Contractor shall defend, indemnify and hold harmless Client from and against claims, liabilities, losses and expenses (including reasonable attorneys' fees) arising out of Contractor's negligence or willful misconduct in performance of the Work. Contractor shall maintain commercial general liability insurance and workers' compensation coverage as required by law and provide certificates of insurance upon request.

LIMITATION OF LIABILITY

Except for Contractor's indemnity obligations or breaches of confidentiality, neither party shall be liable to the other for special, incidental, consequential or punitive damages arising out of or related to this Agreement, whether in contract, tort or otherwise, even if advised of the possibility of such damages.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. Any dispute arising from or relating to this Agreement shall be resolved by binding arbitration unless the parties mutually agree otherwise in writing.

ENTIRE AGREEMENT

This Agreement, including all documents incorporated by reference and executed Change Orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations and agreements, whether written or oral. No amendment shall be effective unless in writing and signed by both parties.

NOTICES

All notices required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth above or to such other address as either party may specify by written notice. Notices shall be effective upon personal delivery, confirmed electronic transmission, or three days after deposit with the United States Postal Service, postage prepaid.

CONTACTS FOR PROJECT COORDINATION

Client Project Contact (Name): Client Contact Phone/Email: Contractor Project Contact (Name): Contractor Contact Phone/Email:

Client:

By:

Date:

Contractor:

By:

Date:

What a Tile Company Agreement Covers

A Tile Company Agreement is a written contract between a tile contractor and a client that defines the scope of tile supply and installation work, pricing and payment terms, project schedule, materials and workmanship warranties, change order procedures, insurance and indemnity, permit and code compliance, lien waiver obligations, and termination rights. It sets expectations for deliverables, inspection and acceptance criteria, and remedies for defects or delays. Properly drafted, the agreement reduces disputes and clarifies who is responsible for permits, clean-up, and final acceptance.

Why a Clear Tile Company Agreement Matters

A documented agreement reduces misunderstandings about scope, timing, and payment, preserves lien rights, and provides a contract baseline for claims, warranty enforcement, and dispute resolution under controlling state law.

Who Typically Prepares and Signs This Agreement

Parties should confirm signer authority, licensing, and insurance coverage before executing the agreement to avoid enforceability or compliance issues.

Tile contractors and subcontractors who perform installation and provide materials for residential and commercial projects.
Property owners, general contractors, and property managers who hire tile services or oversee project budgets and inspections.
Architects, project managers, and legal reviewers who ensure contract compliance with building codes and purchase orders.

Step-by-Step: How to Complete the Agreement

Follow a consistent sequence to reduce errors and confirm legal and operational readiness before work begins.

01

Prepare draft: Populate scope, schedule, and price fields.
02

Verify credentials: Confirm contractor license and insurance.
03

Approve terms: Client reviews warranties and change order process.
04

Execute: Both parties sign and retain copies.

Online Workflow Settings for Tile Agreements

Configure an eSignature workflow that assigns roles, enforces authentication, and automates reminders to streamline execution and recordkeeping.

Workflow Field	Configuration
Document Template	Save a prefilled template for repeat projects.
Signer Roles	Assign Contractor, Client, and Inspector roles.
Authentication	Choose email, SMS, or KBA per risk level.
Reminder Schedule	Set automatic reminders for unsigned parties.

Typical Submission and Approval Flow

A standard digital workflow moves the agreement from draft to fully executed record while capturing an auditable trail of each action.

Upload and Tag: Upload the contract and place fields for signatures and dates.
Assign Signers: Enter signer emails and role-based fields.
Authenticate: Signers verify identity via chosen method.
Complete and Archive: Signed copies and audit trail are stored securely.

Core Components to Include in a Professional Agreement

Ensure the agreement covers technical, commercial, and legal elements so both parties understand performance expectations, remedies, and compliance duties.

Scope of Work

Describe tile types, quantities, substrate preparation, grout, location specifics, and acceptance criteria to avoid scope disputes.

Payment Terms

Specify deposit percentage, progress milestones, retainage, final payment conditions, and accepted payment methods to prevent late-payment issues.

Project Schedule

Set a start date, milestones, and substantial completion date, plus agreed remedies or liquidated damages for delays.

Change Orders

Define how changes are documented, priced, and approved in writing before additional work proceeds.

Warranties

State product and workmanship warranty lengths, defect remediation process, and that warranty does not cover misuse.

Insurance and Indemnity

Require general liability, workers' comp, and indemnity provisions allocating responsibility for third-party claims.

Essential Data Elements to Capture

Party Names: Full legal names of all contracting parties

Project Address: Exact location for performance and permits

License Number: Contractor license and issuing state

Payment Amount: Total contract price and payment schedule

Effective Date: Contract commencement date in MM/DD/YYYY

Insurance Limits: Required policy types and coverage amounts

Penalties and Risks of a Flawed Agreement

Late Payment: Interest, collection costs, lien risk

Lost Lien Rights: Improper notices may extinguish mechanic lien

Permit Violations: Fines or stop-work orders from code officials

Work Defects: Warranty claims and repair cost exposure

Contract Breach: Termination and damages exposure

Tax Reporting: Incorrect reporting may trigger IRS penalties

Common Preparation Mistakes to Avoid

Using vague scope language that omits tile type, substrate prep, or grout specification leads to scope disputes and change orders.
Failing to verify contractor license or insurance before signing can limit recovery and expose owners to liability.
Omitting a written change order process causes unpaid work or disagreements about additional costs during the project.
Neglecting to align payment milestones with inspections or delivery events increases the risk of incomplete or delayed performance.

Key Dates and Timing Expectations

Define and communicate all milestone dates clearly to align expectations and preserve rights tied to time-bound obligations.

Project Start Date:

Date work is scheduled to begin; coordinates permit and material delivery timing

Substantial Completion:

Milestone when project is operable for intended use, triggers payment or inspection

Final Payment Due:

Date final invoice is payable after punch-list and acceptance

Warranty Claim Period:

Time window for reporting defects under stated warranty

Permit Approval Deadline:

Date by which required permits must be secured

Project Milestones from Contract to Closeout

A sequential view of the principal stages helps project teams monitor readiness and avoid delays that could trigger penalties or disputes.

01

Estimate Approval

Client approves scope and price in writing.

02

Deposit Received

Contractor confirms payment and schedules material orders.

03

Installation Start

Work begins on agreed start date after permits secured.

04

Final Inspection

Acceptance and final payment after punch-list completion.

eSignature Vendor Pricing and Feature Snapshot

Compare common eSignature capabilities and starting prices to evaluate cost and compliance fit for executing Tile Company Agreements electronically.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About Tile Company Agreements

Answers to common legal, signing, and recordkeeping questions for owners and contractors preparing a Tile Company Agreement.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are legally effective in the United States under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the parties demonstrate intent, consent, attribution, and retention.
Is notarization required for enforceability?
Most tile service contracts do not require notarization for enforceability, but state or local rules may require notarization for certain filings or deeds; verify with local authority before relying on notarization.
What if the contractor lacks a license?
If state law requires licensing for tile work, hiring an unlicensed contractor can limit recovery and may void certain contract rights; consult state contractor licensing statutes before proceeding.
How do I cancel or revoke the agreement?
Review termination clauses for permitted cancellation rights and notice requirements. If termination for breach is asserted, follow contractual cure periods and document communications carefully.
When should I use witnesses or RON?
Use witnesses or remote online notarization when a state or the specific transaction requires it; RON requires identity-proofing and audio-video recording under state RON rules.
How long must I keep the signed agreement?
Retain the agreement at least 3 years after filing for IRS purposes (IRC §6501(a)), seven years is common for post-termination retention, and HIPAA requires six years for health documents (45 CFR §164.530(j)).

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