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Tile Material Supply Agreement

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Tile Material Supply Agreement

Parties

Recitals

WHEREAS, Supplier is engaged in the manufacture, supply and sale of tile materials and related accessories and is duly qualified and capable of supplying the tile materials described in this Agreement to Buyer; and

WHEREAS, Buyer desires to purchase and Supplier agrees to sell tile materials for the project identified as pursuant to the terms and conditions set forth herein; and

NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties agree as follows effective as of .

Scope of Work

Supplier shall supply, pack and deliver tile materials in accordance with Buyer specifications, quantities, and delivery schedule described below. Supplier shall ensure materials conform to the technical specifications and samples approved by Buyer prior to shipment.

Pricing and Payment Terms

Contract Price: Buyer shall pay Supplier the aggregate amount set forth below for materials accepted by Buyer, exclusive of applicable taxes and shipping unless otherwise stated.

Payment Schedule: Buyer shall pay a deposit of (or ) due within days of Effective Date. Remaining balance payable as follows: .

Invoice Terms: Supplier shall submit invoices to Buyer upon shipment or delivery as agreed. Unless otherwise agreed in writing, Buyer shall pay invoices within days of receipt of a correct invoice and proof of delivery.

Late Payment: Overdue amounts shall accrue interest at the rate of per month (or the maximum permitted by law), plus collection costs, until paid.

Taxes and Shipping: Unless otherwise specified, Buyer shall be responsible for sales, use, import duties and other taxes imposed on the sale and delivery of the Materials and for shipping and insurance costs. Any such charges will be itemized on invoices.

Inspection, Acceptance and Warranty

Inspection and Acceptance: Buyer shall inspect delivered materials within calendar days of delivery and shall notify Supplier in writing of any non-conforming materials. Failure to timely notify Supplier constitutes acceptance, except for latent defects.

Warranty: Supplier warrants that materials supplied hereunder shall conform to the agreed specifications, be free from defects in materials and workmanship, and be merchantable for a period of from date of delivery. Supplier's sole obligation and Buyer's exclusive remedy for breach of this warranty shall be, at Supplier's option, repair or replacement of non-conforming materials or refund of the purchase price for such materials. This warranty does not apply to damage caused after delivery by others, improper storage, installation, or misuse.

Term and Termination

Term: This Agreement shall commence on the Effective Date set forth above and shall continue until unless earlier terminated as provided herein.

Termination for Cause: Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after written notice specifying the breach.

Termination for Convenience: Buyer may terminate this Agreement for convenience upon providing Supplier with no less than days' prior written notice. Upon termination for convenience, Buyer shall pay Supplier for materials delivered and reasonable, documented costs incurred by Supplier in production specifically for Buyer's order, less any mitigation.

Confidentiality

Each party acknowledges that during performance it may receive confidential or proprietary information of the other party. The receiving party shall (i) protect such Confidential Information with at least the same degree of care it uses to protect its own confidential information, (ii) use such Confidential Information solely for the performance of this Agreement, and (iii) not disclose such Confidential Information to third parties except as necessary to perform this Agreement or as required by law. Confidential Information does not include information that is or becomes publicly available through no fault of the receiving party, develops independently, or is rightfully received from a third party without restriction.

The obligations of confidentiality shall survive termination of this Agreement for a period of unless a longer period is mandated by applicable law.

Indemnification and Insurance

Indemnification: Supplier shall indemnify, hold harmless and defend Buyer and its officers, directors and agents from and against all liabilities, damages, losses and expenses (including reasonable attorneys' fees) arising out of Supplier's breach of this Agreement, negligent acts or omissions, or willful misconduct in supplying the materials.

Insurance: Supplier shall maintain commercial general liability and product liability insurance in commercially reasonable amounts and shall provide certificates of insurance upon request.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles. Any dispute arising out of or relating to this Agreement shall be resolved in the state or federal courts located in that state, and the parties hereby submit to the exclusive jurisdiction of those courts.

Entire Agreement; Amendments

This Agreement, including all attachments and purchase orders expressly incorporated herein, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior negotiations, proposals, representations and agreements, whether written or oral. No amendment to this Agreement shall be effective unless made in writing and signed by authorized representatives of both parties.

Notices

All notices required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth in the Parties section or to such other address as a party designates by notice. Notices shall be deemed given when delivered personally, by nationally recognized overnight courier, or three (3) days after deposit in the U.S. mail, postage prepaid.

Miscellaneous

Relationship of Parties: The parties are independent contractors. Nothing in this Agreement shall be construed to create a partnership, joint venture, employment or agency relationship between them.

Assignment: Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Supplier may assign to an affiliate or in connection with a sale of substantially all of its assets.

Supplier — Printed Name:

By:

Date:

Buyer — Printed Name:

By:

Date:

Enter text✕

What the Tile Material Supply Agreement Covers

A Tile Material Supply Agreement is a written contract that defines the sale and delivery of tile-related goods between a supplier and a buyer. It sets the scope of materials (types, grades, quantities), pricing, delivery schedule, inspection and acceptance criteria, payment terms, risk of loss, warranties, and remedies for defective or late shipments. The agreement also allocates responsibilities for storage, freight, insurance, customs (if applicable), and any subcontracting for fabrication or finishing. Clear terms reduce disputes, support logistics planning, and document commercial expectations for procurement and construction workflows.

Why a Formal Agreement Matters for Tile Procurement

A written Tile Material Supply Agreement clarifies responsibilities, limits exposure to delivery or quality disputes, and preserves remedies such as repair, replacement, or price adjustments. When signed properly it creates an enforceable contract under U.S. electronic signature law (ESIGN Act, 15 U.S.C. ch. 96, 2000) and state UETA rules where adopted.

Why a Formal Agreement Matters for Tile Procurement

Typical Parties and Stakeholders Involved

Each stakeholder benefits from defined acceptance tests, lead times, and payment milestones to reduce project delays and cost overruns.

  • General contractors managing site installations and coordinating deliveries between multiple trades.
  • Tile manufacturers or wholesalers supplying product specifications, lead times, and warranty terms.
  • Project owners or developers ensuring contract compliance and acceptance criteria for materials.

Essential Sections to Include in the Agreement

A professional Tile Material Supply Agreement organizes obligations, risk allocation, and administrative items so both parties can manage ordering, delivery, inspection, and payment smoothly.

Parties

Full legal names and business type for supplier and buyer; include contact and billing details to ensure proper service and invoicing.

Materials

Detailed product descriptions, SKU numbers, grades, finishes, colors, and acceptable tolerances to avoid disputes on delivered goods.

Quantities & Pricing

Unit prices, volume discounts, taxes, and currency; specify whether prices include packaging, shipping, or insurance.

Delivery & Risk

Delivery schedule, Incoterms or equivalent, transfer of title and risk of loss, and procedures for partial shipments and delays.

Inspection & Acceptance

Inspection period, acceptance tests, rejection procedure, and remedies for nonconforming materials including replacement or credit.

Warranties & Liability

Supplier warranties on materials and workmanship, warranty period, exclusions, and caps on consequential damages where permitted by law.

Step-by-Step: Completing the Agreement

Follow these steps in order to complete and execute the Tile Material Supply Agreement efficiently.

  • 01
    Draft: Populate parties, materials, and pricing.
  • 02
    Review: Legal and procurement confirm terms and compliance.
  • 03
    Approve: Obtain internal approvals and PO references.
  • 04
    Sign: Execute with authorized signatures and record retention.

Configuring a Digital Workflow for This Agreement

Set up a repeatable digital workflow to reduce manual steps and capture an audit trail for each executed agreement.

Field Configuration
Signature Block Place individual signature and date fields for each party.
Purchase Order Reference Require PO number as a mandatory field for matching invoices.
Acceptance Checklist Include conditional fields for inspection results and photos.
Notification Auto-notify contacts when document is signed or rejected.

Technical Options for eSigning and Delivery

Ensure the chosen provider supports your integration needs (ERP, cloud storage) and compliance requirements such as ESIGN/UETA and, if applicable, HIPAA with a BAA.

  • Formats: PDF, DOCX
  • Integrations: ERP and storage
  • Authentication: Email, SMS, or stronger

Typical Electronic Execution Flow

A standard eSignature workflow for the agreement moves documents quickly between parties while preserving an audit trail.

  • Upload: Sender uploads the agreement file.
  • Field Placement: Add signature, date, and data fields.
  • Send: Distribute via email or secure link.
  • Complete: Signer authenticates and signs; record generated.

Sample eSignature Provider Comparison for Executing Agreements

Compare core pricing and feature indicators to select an eSignature provider that meets compliance and volume needs; signNow is listed first per provider comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II; ISO 27001
Privacy: GDPR and CCPA compliance measures
Audit Trail: Immutable timestamps, IP and action logs
HIPAA: BAA available for covered workflows
Legal Acts: ESIGN and UETA support for e-sign enforceability

Key Risks and Potential Consequences

Unenforceable Terms: Ambiguous clauses can render remedies ineffective
Delivery Disputes: Late or partial delivery may trigger penalties
Quality Claims: Nonconforming materials can lead to repair costs
Payment Default: Late payment may incur interest or collection fees
Loss of Lien Rights: Improper documentation can impair lien enforcement
Regulatory Exposure: Failure to retain records risks audit penalties

Common Preparation Mistakes to Avoid

  • Vague material descriptions that omit SKU, finish, or acceptance tolerances lead to disagreement at inspection.
  • Not specifying delivery terms or transfer of risk causes disputes over who bears loss in transit.
  • Failing to include warranty duration and remedy details forces costly negotiations after defects are discovered.
  • Omitting PO references or inconsistent payment terms delays invoice matching and slows supplier payment cycles.

Typical Deadlines and Timeframes to Track

Identify and calendar key dates so procurement, logistics, and on-site teams align on expectations and remedies.

Order Lead Time:

Specify weeks or date ranges for manufacturing and shipping.

Delivery Window:

Define exact delivery dates or allowable delivery period.

Inspection Period:

Set the days allowed for buyer inspection and rejection.

Payment Due Date:

State net days (e.g., Net 30) and penalties for late payment.

Warranty Claims:

State notice period and claim submission timeframe.

Key Milestones from Contract to Acceptance

Track milestones in sequence to ensure timely procurement, manufacture, and on-site acceptance of tile materials.

01

Negotiation & Signing

Finalize terms, effective date, and authorized signatories.

02

Order Placement

Buyer issues PO referencing the signed agreement.

03

Production & Shipping

Supplier manufactures, inspects, and ships per schedule.

04

Delivery & Acceptance

Buyer inspects, accepts, or documents defects within inspection period.

Practical Examples of Agreement Use

These scenarios show how supply agreements manage expectations and reduce common procurement friction on construction projects.

Mid-Size Contractor

A contractor standardizes tile specs across projects to reduce substitutions and returns.

  • The contractor ties acceptance to installation milestones.
  • Standard clauses on delivery windows, inspection checklists, and holdback amounts reduced on-site rework and improved project scheduling across multiple sites.

Property Developer

A developer negotiates volume pricing with staged deliveries to match fit-out schedules.

  • Volume discount tiers are linked to confirmed PO quantities.
  • The agreement includes warranty terms and replacement procedures, simplifying handover to tenants and reducing post-handover defect claims.

Practical Drafting and Execution Tips

Adopt clear standards and consistent processes to reduce disputes and administrative burden when managing tile supply.

Use Precise Specifications
Include SKU numbers, manufacturer references, acceptable tolerances, and sample approvals. Attach technical data sheets and photographs as exhibits to avoid ambiguity.
Tie Deliveries to POs
Reference purchase orders in the agreement and require PO numbers on invoices to streamline matching and payment workflows.
Define Acceptance Tests
Specify inspection criteria, testing methods, and observation periods. Require documented sign-off to trigger final payment or release of holdbacks.
Limit Liability Carefully
Use commercially reasonable caps on consequential damages and include indemnity language tailored to product defects and third-party claims.

Frequently Asked Questions About the Tile Material Supply Agreement

Answers to common questions about enforceability, signatures, notarization, amendments, and recordkeeping for tile supply contracts.


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