Parties
Full legal names and business type for supplier and buyer; include contact and billing details to ensure proper service and invoicing.
A written Tile Material Supply Agreement clarifies responsibilities, limits exposure to delivery or quality disputes, and preserves remedies such as repair, replacement, or price adjustments. When signed properly it creates an enforceable contract under U.S. electronic signature law (ESIGN Act, 15 U.S.C. ch. 96, 2000) and state UETA rules where adopted.
Each stakeholder benefits from defined acceptance tests, lead times, and payment milestones to reduce project delays and cost overruns.
Full legal names and business type for supplier and buyer; include contact and billing details to ensure proper service and invoicing.
Detailed product descriptions, SKU numbers, grades, finishes, colors, and acceptable tolerances to avoid disputes on delivered goods.
Unit prices, volume discounts, taxes, and currency; specify whether prices include packaging, shipping, or insurance.
Delivery schedule, Incoterms or equivalent, transfer of title and risk of loss, and procedures for partial shipments and delays.
Inspection period, acceptance tests, rejection procedure, and remedies for nonconforming materials including replacement or credit.
Supplier warranties on materials and workmanship, warranty period, exclusions, and caps on consequential damages where permitted by law.
| Field | Configuration |
|---|---|
| Signature Block | Place individual signature and date fields for each party. |
| Purchase Order Reference | Require PO number as a mandatory field for matching invoices. |
| Acceptance Checklist | Include conditional fields for inspection results and photos. |
| Notification | Auto-notify contacts when document is signed or rejected. |
Ensure the chosen provider supports your integration needs (ERP, cloud storage) and compliance requirements such as ESIGN/UETA and, if applicable, HIPAA with a BAA.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Specify weeks or date ranges for manufacturing and shipping.
Define exact delivery dates or allowable delivery period.
Set the days allowed for buyer inspection and rejection.
State net days (e.g., Net 30) and penalties for late payment.
State notice period and claim submission timeframe.
Finalize terms, effective date, and authorized signatories.
Buyer issues PO referencing the signed agreement.
Supplier manufactures, inspects, and ships per schedule.
Buyer inspects, accepts, or documents defects within inspection period.
A contractor standardizes tile specs across projects to reduce substitutions and returns.
A developer negotiates volume pricing with staged deliveries to match fit-out schedules.