Product Specs
Detailed description of material type, grade, color, dimensions, finish, lot matching, and acceptable tolerances to avoid disputes on delivery.
A clear written contract reduces ambiguity about product specs, delivery timing, acceptance testing, and payment terms, lowering the chance of disputes or unexpected costs.
Use by procurement, construction, and facilities teams ensures traceability from order through final acceptance and warranty coverage.
Detailed description of material type, grade, color, dimensions, finish, lot matching, and acceptable tolerances to avoid disputes on delivery.
Unit pricing, discounts, minimum orders, price adjustment mechanics, and currency for payment to prevent later billing disagreements.
Incoterms or similar rules, delivery schedule, lead times, partial shipments, and responsibility for freight and unloading.
Inspection windows, sample testing procedures, defect notice timelines, and rights to reject or require replacement shipments.
Warranty length, coverage limits, repair or replacement obligations, and whether consequential damages are excluded.
Invoicing schedule, credit terms, late payment interest, retainage, and procedures for disputed invoices.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel as needed |
| Required Fields | Make product, quantity, and date fields mandatory |
| Authentication | Email, SMS code, or stronger methods |
| Audit Trail | Enable timestamps and IP logging |
Choose a platform that supports standard document formats, reliable audit trails, and appropriate signer authentication.
Supplier lead time in calendar days
Dates for shipment and on-site delivery
Days allowed to report defects after delivery
Net terms or milestone dates
Claim submission deadline post-delivery
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |