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Time Considerations in Construction Contracts

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LANDSCAPING CONTRACT

This Landscaping Contract (“Contract”), effective as of the date of the last party to sign below, is between , having an address at (“Contractor”) and , having an address at (“Owner”).

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

PLANTS

TREES TYPE SIZE QUANTITY AMOUNT
SHRUBS TYPE SIZE QUANTITY AMOUNT
FLOWERING PLANTS TYPE SIZE QUANTITY AMOUNT

MATERIAL

ITEM QUANTITY AMOUNT
Wood Chips
Peat Moss
Peat Humus
Soil
Mulch
Shredded Cypress
Sand
Fertilizer
Manure
Loam
Lime
Gravel
Clay
Bark
Landscape Fabric
Stone
Brick
Wood
Other

LAWN MATERIAL

ITEM SQUARE FEET AMOUNT
Sod
Seed

LABOR

TASK AMOUNT
Design/Planning
Grading
Soil Preparation
Planting
Mulching
Edging and Borders
Pruning
Fertilizing
Sodding
Seeding
Mowing
Thatching
Aeration
Weed Control
Brick
Stone Walls
Stairs
Terracing
Walkways
Patios
Install Pond
Install Water Fountain
Sprinkler
Drainage
Stump Removal/Grinding
Rototilling
Spring/Fall Cleanup
Other
TOTAL PLANTS
TOTAL MATERIALS
TOTAL LAWN MATERIALS
TOTAL LABOR
TOTAL DELIVERY
TOTAL EQUIPMENT
TOTAL

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

11. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Alabama.

13. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within from the date hereof. All said defects arising after and defects in material are not warranted by Contractor. Contractor warrants that newly installed plants will survive for after date of installation, or Contractor will replace at no charge. Contractor may elect not to replace plant materials based upon a determination that plants have died as a result of extreme weather conditions, a lack of watering or the negligence of others. Plants installed under warranty that show some leaf damage at the end of warranty period, yet are still living, are not to be replaced. Rather, Contractor will assess the damage and may have to change the planting mix at no charge to the customer. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials. Contractor not responsible for damage due to acts of God.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

Enter text

What time provisions cover in construction contracts

Time Considerations in Construction Contracts address scheduling, completion dates, milestones, delays, and related remedies. These provisions define critical dates such as contract start, substantial completion, final completion, and intermediate milestones, allocate responsibility for delays, and set notice and cure periods. They cover excusable delays, compensable delays, liquidated damages, extensions of time, and force majeure. Clear time clauses reduce disputes, guide change order timing, and link payment triggers to progress. This guidance explains typical clauses, required data fields, state variations, signature and notarization issues, and best practices for enforceability.

Why precise timing language matters

Accurate Time Considerations in Construction Contracts minimize schedule disputes, allocate delay risk, and preserve liquidated damage remedies. They clarify notification and extension procedures, protect entitlement to additional time or costs, and create objective criteria for payments tied to milestone completion.

Why precise timing language matters

Who commonly prepares and relies on time clauses

Contractors, owners, project managers, subcontractors, and construction counsel commonly use time clauses to manage schedule obligations and claims.

  • General contractors — establish milestone dates, coordinate subcontractor performance, and claim extensions.
  • Owners — set completion deadlines, assess liquidated damages, and approve time extensions or change orders.
  • Construction attorneys — draft clauses, advise on enforceability, and litigate schedule disputes and delay claims.

Who signs and certifies time-related actions

Project Manager

Typically authorized to certify progress, issue notices of delay, and approve time-related change orders per contract. Must follow contract notice timelines precisely; failure to timely notify can forfeit extension rights and expose the project to liquidated damages claims.

Contractor

Primary party responsible for meeting milestone dates and requesting extensions for excusable delays. Should document impact, contemporaneous notices, and mitigation efforts. Inadequate recordkeeping or late notices often weakens entitlement to extensions or additional time-related compensation.

Core elements every time clause should include

A comprehensive time provision combines clear dates, notice rules, delay classifications, remedies, change-order timing, and coordination with payment milestones for enforceability.

Defined Dates

Specify contract start, notice-dependent milestones, substantial completion criteria, final completion, and any phased completion dates so entitlement and liquidated damages calculations are objective and reproducible.

Notice Requirements

Require written notices with specified content, method (email, certified mail), recipient, and strict deadlines; include cure periods and consequences for late notice to preserve extension rights.

Delay Classification

Define excusable, compensable, and concurrent delays; describe owner-caused delays, force majeure events, and contractor-caused delays to determine entitlement to time extensions and cost recovery.

Extensions & Relief

Describe the procedure for requesting extensions, required documentation, schedule impact analysis, and the decision timeline for granting or denying time relief.

Remedies & Damages

State liquidated damages formula, cap if any, ability to claim actual damages, and set-off provisions tied to milestone breaches and delayed final acceptance.

Change Orders

Tie change-order processing timelines to milestone adjustments and include express language about time impacts, concurrent changes, and pricing adjustment triggers affecting schedule.

Step-by-step: drafting and enforcing time provisions

Follow these sequential steps to draft, negotiate, and administer time provisions clearly and defensibly across the project lifecycle.

  • 01
    Identify Dates: List start, milestone, substantial and final dates.
  • 02
    Define Notices: Specify notice methods, recipients, and deadlines.
  • 03
    Allocate Risk: Clarify which delays are excusable or compensable.
  • 04
    Document & Approve: Require contemporaneous records and formal extension approvals.

Configure online templates and routing for time clauses

Configure online templates and routing to enforce notice deadlines, require specific fields, and automate time-related approvals.

Field Configuration
Template Pre-fill dates, clauses, and attachments.
Notifications Set email/SMS alerts and reminders.
Authentication Require signer verification via email or MFA.
Integrations Connect to Procore, NetSuite, or SharePoint.

How notices and extension requests travel through project workflows

Routing and submission paths determine where time notices, extension requests, and supporting documentation must be delivered and recorded for contract compliance.

  • To Owner: Deliver notices to owner's designated representative per contract.
  • To CM/PM: Submit claims to construction manager or project manager promptly.
  • To Insurer: Notify surety or insurer when required by bond.
  • To Regulator: File permits or inspection notices within regulatory timeframes.

Technical requirements for electronic execution and submission

Digital signing and eSubmission require compatible file formats, authentication controls, and integration with project systems.

  • File Formats: PDF, DOCX, and PDF/A supported for signed records.
  • Integrations: Connectors for Procore, NetSuite, Salesforce, and Google Workspace.
  • Authentication: Email, SMS OTP, and advanced MFA options.

Typical deadlines and windows to watch

Key contractual and statutory deadlines govern notices, extension requests, and damage accrual; observe each to protect rights and remedies.

Written notice of delay deadline:

Typically within 7–14 days of event unless contract specifies otherwise.

Extension request submission window:

Submit impact analysis and documents promptly, often within 14–30 days.

Owner decision period for extension:

Contract often sets 14–30 days for owner response to requests.

Liquidated damages commencement and daily rate:

Damages typically begin at missed substantial completion date.

Final acceptance and retainage release:

Final acceptance triggers final payment and retainage release per contract schedule.

Key milestone sequence from execution to final closeout

Typical milestone sequence shows baseline schedule through final acceptance and identifies points for notices, extensions, and damage computation.

01

Contract Execution

Agreement signed; baseline schedule and start date established.

02

Mobilization & Start

Contractor begins work; initial milestones tracked and reported.

03

Substantial Completion

Milestone for occupancy or operational use; liquidated damages trigger.

04

Final Completion

Punch-list completion, final inspection, and final payment trigger.

Practical drafting and administration tips

Adopt clear drafting, consistent recordkeeping, and template workflows to minimize disputes and speed approvals across project teams.

Use precise milestone definitions and criteria
Define deliverables, acceptance criteria, and measurement methods for each milestone. Avoid subjective terms like 'substantial progress' without quantitative measures. Clear definitions reduce ambiguity and improve enforceability during claims or schedule reviews.
Require contemporaneous notice and supporting records
Mandate immediate written notice, daily or weekly delay logs, impacted task lists, and communications logs. Comprehensive contemporaneous records significantly strengthen entitlement to extensions or compensable delay recovery.
Automate notifications, reminders, and approval routing
Use template-driven workflows to trigger reminders for notice deadlines and to route extension requests to designated approvers. Automated logs create an audit trail that supports dispute resolution.
Coordinate schedule inputs across stakeholders
Ensure the contractor, owner, architect, and specialty subcontractors agree on baseline schedule logic, calendars, and float allocation. Misaligned schedules magnify concurrent delay disputes and impede timely extensions.

Common drafting and administration errors to avoid

  • Missing or vague milestone language that leaves essential dates open to interpretation, increasing the chance of conflicting contractor and owner expectations.
  • Failure to require timely written notice of delay events, which frequently results in forfeited extension rights and denied delay compensation.
  • Not distinguishing between excusable and compensable delays or defining concurrent delay treatment, causing disputes over entitlement to time and money.
  • No recordkeeping requirements or change-order turnaround times specified, which hinders forensic schedule analysis during claims.

Legal and commercial risks of poorly drafted time provisions

Liquidated Damages: Daily damages for missed completion.
Waived Extensions: Failure to give notice forfeits extensions.
Dispute Costs: Increased litigation and expert fees.
Payment Withholding: Owner may withhold final payment.
Schedule Acceleration: Costly acceleration or premium labor.
Contract Termination: Potential termination for cause.

eSignature pricing and feature snapshot for construction contracts

Comparison of eSignature vendor pricing and core features relevant to construction contract execution and high-volume signing workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (premium tier) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-world examples of resolving time challenges

These examples show how digital workflows and clear time clauses reduced friction on projects and improved enforceability of schedule decisions.

Martin Properties

Martin Properties used eSign to execute time-sensitive lease and construction schedules without in-person signings.

  • Reduced approval lag on milestone sign-offs.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

BIS

BIS standardized contract timing clauses and digital workflows across multiple projects.

  • Improved auditability of notices and sign-off history.
  • "We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance."

Essential data fields to include for compliance and traceability

Contract Dates: Start, substantial, and final completion dates.
Milestones: List milestones with deliverables and deadlines.
Notice Periods: Time windows and method for delay notice.
Delay Types: Excusable, compensable, concurrent delay definitions.
Damages: Liquidated damages or actual damages clause.
Extensions: Procedure for granting time extensions.

Supporting documents and file handling for time claims

Include supporting exhibits such as baseline schedules, change orders, notices, and progress reports; plan how to export and archive signed records in standard formats.

Baseline Schedule

Attach the CPM or Gantt baseline used for measuring delays, showing logic, durations, floats, and critical path information for forensic analysis.

Change Orders

Include executed change orders with adjusted scope and time impacts; ensure each specifies agreed schedule adjustments and authorization signatures.

Delay Notices

Keep all written delay notices, supporting logs, and correspondence with dates and recipients to substantiate claims or defenses.

Signed Originals

Export signed PDFs and audit trails in PDF/A or PDF format and store encrypted copies for retention and possible litigation.

Frequently asked questions about time provisions and execution

Common questions cover enforceability, notice timing, notarization, concurrent delays, liquidated damages, and the role of eSignature evidence in disputes.


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