Defined Dates
Specify contract start, notice-dependent milestones, substantial completion criteria, final completion, and any phased completion dates so entitlement and liquidated damages calculations are objective and reproducible.
Accurate Time Considerations in Construction Contracts minimize schedule disputes, allocate delay risk, and preserve liquidated damage remedies. They clarify notification and extension procedures, protect entitlement to additional time or costs, and create objective criteria for payments tied to milestone completion.
Contractors, owners, project managers, subcontractors, and construction counsel commonly use time clauses to manage schedule obligations and claims.
Typically authorized to certify progress, issue notices of delay, and approve time-related change orders per contract. Must follow contract notice timelines precisely; failure to timely notify can forfeit extension rights and expose the project to liquidated damages claims.
Primary party responsible for meeting milestone dates and requesting extensions for excusable delays. Should document impact, contemporaneous notices, and mitigation efforts. Inadequate recordkeeping or late notices often weakens entitlement to extensions or additional time-related compensation.
Specify contract start, notice-dependent milestones, substantial completion criteria, final completion, and any phased completion dates so entitlement and liquidated damages calculations are objective and reproducible.
Require written notices with specified content, method (email, certified mail), recipient, and strict deadlines; include cure periods and consequences for late notice to preserve extension rights.
Define excusable, compensable, and concurrent delays; describe owner-caused delays, force majeure events, and contractor-caused delays to determine entitlement to time extensions and cost recovery.
Describe the procedure for requesting extensions, required documentation, schedule impact analysis, and the decision timeline for granting or denying time relief.
State liquidated damages formula, cap if any, ability to claim actual damages, and set-off provisions tied to milestone breaches and delayed final acceptance.
Tie change-order processing timelines to milestone adjustments and include express language about time impacts, concurrent changes, and pricing adjustment triggers affecting schedule.
| Field | Configuration |
|---|---|
| Template | Pre-fill dates, clauses, and attachments. |
| Notifications | Set email/SMS alerts and reminders. |
| Authentication | Require signer verification via email or MFA. |
| Integrations | Connect to Procore, NetSuite, or SharePoint. |
Digital signing and eSubmission require compatible file formats, authentication controls, and integration with project systems.
Typically within 7–14 days of event unless contract specifies otherwise.
Submit impact analysis and documents promptly, often within 14–30 days.
Contract often sets 14–30 days for owner response to requests.
Damages typically begin at missed substantial completion date.
Final acceptance triggers final payment and retainage release per contract schedule.
Agreement signed; baseline schedule and start date established.
Contractor begins work; initial milestones tracked and reported.
Milestone for occupancy or operational use; liquidated damages trigger.
Punch-list completion, final inspection, and final payment trigger.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (premium tier) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Martin Properties used eSign to execute time-sensitive lease and construction schedules without in-person signings.
BIS standardized contract timing clauses and digital workflows across multiple projects.
Attach the CPM or Gantt baseline used for measuring delays, showing logic, durations, floats, and critical path information for forensic analysis.
Include executed change orders with adjusted scope and time impacts; ensure each specifies agreed schedule adjustments and authorization signatures.
Keep all written delay notices, supporting logs, and correspondence with dates and recipients to substantiate claims or defenses.
Export signed PDFs and audit trails in PDF/A or PDF format and store encrypted copies for retention and possible litigation.