Is an electronic signature valid?

Yes. Electronic signatures are legally enforceable in interstate commerce under the ESIGN Act (15 U.S.C. §7001) and under UETA in most states, provided the transaction meets intent, consent, attribution, and record-retention requirements.

When is notarization required?

Most tire and wheel agreements do not require notarization. If a state or a third party (insurer, lender) specifically requests notarized acknowledgement, follow state notary rules or RON procedures where permitted.

What authentication is typical for customers?

Common options include an emailed signing link, SMS verification code, or kiosk in-person signing. Stronger authentication may be used for fleet accounts or insurer-submitted claims.

How long should I keep signed agreements?

Retain signed agreements for at least 3 years for tax support and 7 years for many commercial exposures; if PHI is present, follow HIPAA’s six-year retention rule (45 CFR §164.530(j)).

What causes warranty claim denials?

Typical reasons include lack of proof of purchase, mismatched item descriptions or DOT codes, evidence of misuse, or missing timely notice as required by the warranty terms.

Can I revise the agreement after signing?

Yes, but revisions require written mutual consent. Document amendments as separate signed addenda noting effective date, parties, and changed clauses to maintain clear audit trails.

Electronic Signature
Templates
Miscellaneous
Tire and Wheel Agreement

Tire and Wheel Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Tire and Wheel Agreement

Client Name: Provider Name:

Effective Date: Location (work performed):

Recitals

WHEREAS, Client Name: desires to engage Provider Name: to perform tire and wheel services as described herein; and

WHEREAS, Provider represents that it has the experience, personnel, facilities and equipment necessary to perform the services and supply the goods specified in this Agreement; and

WHEREAS, the parties wish to set forth the terms and conditions under which Provider will supply tires, wheels, and related services to Client.

Scope of Work

Description of Services and Deliverables

Provider shall supply and/or install tires and wheels as set forth below. Client acknowledges that specific sizes, load ratings, and compatibility determinations rest with Provider based on the vehicle information supplied by Client.

Itemization of Tires and Wheels

Item 1

Description: Qty: Unit Price: Total:

Item 2

Description: Qty: Unit Price: Total:

Item 3 (optional)

Description: Qty: Unit Price: Total:

Payment Terms

Contract Price Deposit / Down Payment Payment Schedule and Method

Late Payment Fee: % per month on outstanding amounts, minimum late charge: .

Taxes, shipping, handling, and disposal fees shall be charged in addition to the contract price unless otherwise stated in writing.

Title, Risk of Loss, and Storage

Title to and risk of loss for goods supplied under this Agreement shall pass to Client upon delivery to Client's designated location or upon installation if Provider performs installation. Provider may, at its option, retain possession of goods until payment is received in full and may charge reasonable storage fees thereafter.

Term and Termination

Term Start Date: Term End Date:

Either party may terminate this Agreement for convenience upon written notice given not less than days to the other party. For material breach, the non-breaching party may terminate if the breach is not cured within 14 days after written notice specifying the breach.

Termination Obligations

Confidentiality

Each party shall hold in confidence and not disclose to any third party information marked or otherwise reasonably understood to be confidential, including pricing, technical specifications, and Client vehicle data ("Confidential Information"). Confidential Information shall not include information that is or becomes publicly known without breach of this Agreement or that is independently developed by the receiving party.

The receiving party shall use at least reasonable care to protect Confidential Information and shall only use such information for the performance of this Agreement. Upon termination, Confidential Information and any copies shall be returned or destroyed upon written request.

Warranties; Limitation of Liability

Provider warrants that items supplied shall conform to the manufacturer's standard warranty for the specified items. Provider's sole obligation for breach of this warranty shall be, at Provider's option, repair or replacement of nonconforming items within a commercially reasonable time. EXCEPT FOR THE EXPRESS WARRANTY STATED HEREIN, PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING FITNESS FOR A PARTICULAR PURPOSE.

IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL, INCIDENTAL, OR EXEMPLARY DAMAGES. THE AGGREGATE LIABILITY OF PROVIDER FOR ANY CLAIM ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS PAID BY CLIENT TO PROVIDER UNDER THIS AGREEMENT.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

Entire Agreement; Amendments

This Agreement, including any attachments, exhibits, and itemizations executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

Miscellaneous Provisions

Assignment: Neither party may assign this Agreement without the prior written consent of the other party, except to a successor to substantially all of its business assets. Notices: All notices required or permitted under this Agreement shall be in writing and shall be deemed delivered when delivered in person or three days after deposit with a nationally recognized overnight carrier.

Additional Terms or Special Instructions

Client Print Name:

By (Signature):

Date:

Provider Print Name:

By (Signature):

Date:

What a Tire and Wheel Agreement Covers

A Tire and Wheel Agreement is a written contract that documents the sale, installation, maintenance, warranty, and allocation of liability for tires and wheels between a seller or service provider and a customer. Typical provisions define the parties, describe covered items and services, specify pricing and payment terms, set warranty scope and duration, allocate risk for damage or improper fitment, explain return or repair procedures, and identify governing law and dispute resolution. This document creates enforceable expectations for performance, claims handling, and post-service obligations for both commercial fleets and retail customers.

Why a Dedicated Agreement Matters

A clear Tire and Wheel Agreement reduces disputes, clarifies warranty limits, and preserves evidence for claims. It allocates responsibilities for inspection, installation torque, road hazard coverage, and post-installation damage, and it helps ensure compliance with consumer disclosure rules and industry best practices while supporting easier claims handling.

Who typically creates and signs this agreement

Use the agreement whenever goods or services involve safety-critical fitment, extended warranties, or third-party billing to document obligations clearly.

Independent repair shops and tire retailers that sell, mount, and balance tires for retail customers and commercial accounts.
Fleet managers and logistics companies that purchase tires and wheels for multiple vehicles and require centralized billing and warranty tracking.
Insurance adjusters and claims handlers who document covered road-hazard repairs and payment responsibilities.

Common signing parties

Service Manager

A shop manager or owner who signs on behalf of the vendor. They confirm product details, installation procedures, and warranty options and accept financial responsibility for the business commitments.

Fleet Manager

An authorized representative for a commercial fleet who signs for purchase orders and service contracts. They control billing, approve bulk pricing, and handle claims across multiple vehicles.

Essential parts of a professional Tire and Wheel Agreement

A practical agreement groups core terms into identifiable sections so customers and staff can review responsibilities quickly and consistently.

Parties

Full legal names and contact details for buyer and seller; include business entity type and billing address.

Item Description

Precise tire and wheel specifications: brand, model, size, load rating, DOT code, and quantity to avoid mismatched replacements.

Scope of Work

Services performed such as mounting, balancing, alignment, TPMS programming, and disposal of old tires with scheduled timelines.

Pricing and Payment

Unit prices, labor rates, taxes, fees, accepted payment methods, deposit requirements, and late-payment terms.

Warranty and Limitations

Warranty length, covered defects, exclusions (road hazards, misuse), claim procedures, and repair vs replacement rules.

Liability and Indemnity

Allocation of risk for installation errors, proper torque verification, aftermarket wheel fitment, and third-party damages.

Required information fields at a glance

Buyer Name: Exact legal name

Seller Name: Business legal name

Item Details: Tire/wheel specs

Service Date: MM/DD/YYYY format

Price: Currency amount

Signature: Signed and dated

Step-by-step: completing the agreement

Follow these steps to prepare, review, sign, and distribute the Tire and Wheel Agreement safely and consistently.

01

Prepare document: Enter parties, items, scope, price, and warranty sections.
02

Review terms: Confirm specifications and exclusions with the customer before service.
03

Obtain signatures: Collect signatures and dates from authorized signers.
04

Provide copies: Deliver signed copies to all parties and retain records.

Configuring an online completion workflow

Configure field placement, signer order, and authentication to match the operational flow for retail or fleet transactions.

Field	Configuration
Signer Order	Sequence signature events (seller then buyer)
Authentication	Email link or SMS code per signer
Conditional Fields	Show warranty options only when selected
Delivery	Email signed copy to all parties

Digital signing and technical considerations

Ensure the provider supports ESIGN/UETA compliance, audit logs, and HIPAA BAA if handling protected health information.

Authentication Options: Email, SMS, or two-factor
File Formats: PDF and DOCX supported
Integrations: Salesforce, NetSuite, Google Workspace

Where to send or file completed agreements

Decide a primary recipient and retention location to streamline warranty claims, billing, and regulatory compliance.

Customer Copy: Email or printed copy provided to buyer
Business Records: Store in shop management or cloud archive
Accounts Receivable: Send invoice and agreement to billing
Claims Folder: Retain copies for warranty or insurer claims

Typical timelines and critical response windows

Observe notice and retention windows to preserve warranty and claim rights and to meet accounting and regulatory needs.

Warranty Notice Window:

Often 30–90 days for initial claim; check contract language

Repair Turnaround:

Provide an estimated completion date at the time of service

Invoice Delivery:

Issue within billing cycle to avoid late-payment disputes

Record Retention:

Keep financial records at least 3 years per IRS rules

Consumer Disclosures:

Provide any required consumer-facing disclosures before signing

Common mistakes to avoid

Using vague item descriptions that lead to disputes over correct replacements and void warranty claims.
Failing to obtain an authorized signature or using initials where a full signature is required for enforcement.
Not documenting inspection findings or torque verification, which can shift liability after an installation.
Mixing separate service agreements (alignment, tire replacement) without clear price breakdowns and authorization.

Risks and potential consequences of incomplete agreements

Warranty Denial: Excluded for improper documentation

Liability Exposure: Installation errors may create legal claims

Billing Disputes: Unclear terms can delay payment

Regulatory Fines: Failure to keep records may trigger penalties

Insurance Rejection: Incomplete proof may void coverage

Contract Litigation: Ambiguous clauses increase dispute risk

Practical use examples

Two short scenarios show how the agreement supports routine sales, fleet purchases, and warranty claims.

Retail Sale Scenario

A customer purchases four tires and requests road-hazard protection

The shop documents brand, DOT codes, and warranty selection
Signed agreement clarifies coverage, price, and repair process, allowing faster claims handling and a clear basis for any denial.

Fleet Purchase Scenario

A transportation company orders 50 tires for a fleet replacement

The agreement attaches a purchase order and billing instructions
Centralized contract terms and electronic records streamline invoicing, warranty claims, and preventive maintenance scheduling across vehicles.

Comparison: eSignature providers for executing this agreement

Use the table to compare basic plan and capability highlights relevant to completing and storing Tire and Wheel Agreements; signNow is listed first per vendor comparison guidance.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently asked questions and troubleshooting

Answers to common questions about enforceability, signing methods, and records management for Tire and Wheel Agreements.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are legally enforceable in interstate commerce under the ESIGN Act (15 U.S.C. §7001) and under UETA in most states, provided the transaction meets intent, consent, attribution, and record-retention requirements.
When is notarization required?
Most tire and wheel agreements do not require notarization. If a state or a third party (insurer, lender) specifically requests notarized acknowledgement, follow state notary rules or RON procedures where permitted.
What authentication is typical for customers?
Common options include an emailed signing link, SMS verification code, or kiosk in-person signing. Stronger authentication may be used for fleet accounts or insurer-submitted claims.
How long should I keep signed agreements?
Retain signed agreements for at least 3 years for tax support and 7 years for many commercial exposures; if PHI is present, follow HIPAA’s six-year retention rule (45 CFR §164.530(j)).
What causes warranty claim denials?
Typical reasons include lack of proof of purchase, mismatched item descriptions or DOT codes, evidence of misuse, or missing timely notice as required by the warranty terms.
Can I revise the agreement after signing?
Yes, but revisions require written mutual consent. Document amendments as separate signed addenda noting effective date, parties, and changed clauses to maintain clear audit trails.

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