Can this agreement be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted. Ensure intent, consent, attribution, and retention are documented to meet legal tests.

When is notarization required?

Notarization is rarely required for ordinary sales of goods. Obtain notarization only if transferring title needs a notarized acknowledgment or if state-specific requirements apply to the document.

What fields cause the most delays?

Common causes are ambiguous product specs, undefined delivery terms, missing payment authorizations, and mismatched legal names. Verify SKUs, DOT codes, and signatory authority before sending for signature.

How long should signed agreements be retained?

Retain for at least 3 years for tax purposes (IRC §6501(a)), longer if warranty claims, state law, or industry rules require it; HIPAA-related records require 6 years (45 CFR §164.530(j)).

Who can legally sign for a company?

An authorized officer or person with delegated signing authority may sign. Confirm corporate resolutions or delegated authority documents when in doubt to avoid invalidation.

Are there exceptions to e-signature permissibility?

Yes. Certain instruments like wills, some court filings, and specific notices may be excluded from e-signature rules. Consult UETA/ESIGN guidance for exceptions before proceeding.

Electronic Signature
Templates
Legal
Tire Sales Agreement

Tire Sales Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

TIRE SALES AGREEMENT

This Tire Sales Agreement (the Agreement) is made as of Date: between Seller Name: with address: and Buyer Name: with address: .

RECITALS

WHEREAS, Seller is engaged in the business of selling new and used automotive tires and related goods and services; and

WHEREAS, Buyer desires to purchase from Seller, and Seller desires to sell to Buyer, the tires and related goods described in Section 2 under the terms and conditions set forth in this Agreement.

WHEREAS, the parties intend that title, risk allocation, inspection rights, warranties, and liability shall be governed by the terms below.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. SALE OF GOODS

Seller agrees to sell, and Buyer agrees to purchase, the tires and related items described in Section 2 (the Goods) for the purchase price and subject to the terms and conditions set forth in this Agreement. Seller represents that it has good and marketable title to the Goods and the right to sell the Goods to Buyer.

2. DESCRIPTION OF GOODS AND QUANTITY

The Goods to be sold under this Agreement are itemized below. Additional lines may be added by written amendment signed by both parties.

Qty	Brand / Model	Size	Unit Price	Line Total

Total Purchase Price

3. PRICE AND PAYMENT TERMS

Buyer shall pay the purchase price in accordance with the following schedule. Seller may retain a security interest in the Goods until the purchase price is paid in full.

Deposit Amount (if any) Balance Due Date Payment Terms / Method

4. DELIVERY; TRANSFER OF TITLE; SHIPPING

Delivery of the Goods shall be made at the location and by the method specified below. Title to the Goods shall pass from Seller to Buyer only upon Seller's receipt of the full purchase price, except as may otherwise be expressly provided herein.

Delivery Method Delivery Location Estimated Delivery Date

Shipping costs: Check if shipping costs are included in the purchase price. If unchecked, Buyer shall pay shipping and handling in addition to the purchase price.

5. INSPECTION AND ACCEPTANCE

Buyer shall inspect the Goods within the inspection period specified below. Buyer must notify Seller in writing of any nonconformity or defect within the inspection period. Failure to notify Seller within the inspection period shall constitute irrevocable acceptance of the Goods, except as to latent defects not discoverable upon reasonable inspection.

Inspection Period (days)

6. WARRANTIES; DISCLAIMER

Seller warrants that at the time of delivery the Goods will conform to the descriptions in Section 2 and will be free from material defects in material and workmanship for any warranty period expressly provided by the manufacturer and, if Seller elects to provide an express warranty, for the period set forth below. Except as specifically set forth in this Agreement, Seller disclaims all other warranties, whether express or implied, including without limitation any implied warranties of merchantability or fitness for a particular purpose.

Seller Express Warranty (if any) Manufacturer Warranty Acknowledgement

7. RISK OF LOSS

Risk of loss or damage to the Goods shall pass to Buyer upon delivery to the delivery location, unless otherwise agreed in writing. Notwithstanding passage of risk, title shall remain with Seller until Buyer has paid the purchase price in full, unless Seller executes a separate release of its security interest.

8. RETURNS, CANCELLATION, AND RESTOCKING

Returns are permitted only as set forth herein and subject to Seller's written return authorization. Cancellation by Buyer after Seller has procured or prepared the Goods may result in charges for costs incurred.

Return / Restock Period (days) Restocking Fee (if any)

9. LIMITATION OF LIABILITY

IN NO EVENT SHALL SELLER BE LIABLE FOR SPECIAL, INCIDENTAL, INDIRECT, PUNITIVE OR CONSEQUENTIAL DAMAGES (INCLUDING LOSS OF USE, LOSS OF PROFIT, DOWNTIME, OR LOSS OF GOODWILL) ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE GOODS, WHETHER BASED ON CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHERWISE, AND REGARDLESS OF WHETHER SELLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SELLER'S AGGREGATE LIABILITY FOR ANY CLAIM ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL NOT EXCEED THE PURCHASE PRICE ACTUALLY PAID BY BUYER FOR THE AFFECTED GOODS.

10. INDEMNIFICATION

Buyer shall indemnify, defend and hold harmless Seller and its officers, directors, employees and agents from and against any and all claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of Buyer's use, installation, maintenance or resale of the Goods, except to the extent such claims are caused by Seller's gross negligence or willful misconduct.

11. TAXES; FEES

All sales, use, excise, personal property or similar taxes imposed by any governmental authority on the sale of the Goods shall be paid by unless a valid exemption certificate is provided to Seller prior to delivery. Buyer is responsible for any registration, licensing, or disposal fees applicable to the Goods.

12. NOTICES

All notices or communications required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth below or to such other address as either party may designate by notice to the other in accordance with this section. Notice is effective upon delivery by hand, two days after deposit with a nationally recognized overnight carrier, or three days after deposit in the United States mail, postage prepaid, certified or registered.

Seller Notice Address Buyer Notice Address

13. AMENDMENT; WAIVER; COUNTERPARTS

This Agreement may be amended only by a written instrument signed by both parties. No failure or delay by either party in exercising any right under this Agreement shall constitute a waiver of that right. This Agreement may be executed in counterparts, each of which shall be an original, and all of which together shall constitute one and the same instrument.

14. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles. This Agreement, including any schedules and attachments hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, whether written or oral. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

15. MISCELLANEOUS

The parties agree to execute and deliver such further instruments and take such further actions as may be necessary to effectuate the purposes and intent of this Agreement. The captions and headings used in this Agreement are for convenience only and shall not affect its interpretation.

Seller (Printed Name):

By:

Date:

Buyer (Printed Name):

By:

Date:

What a Tire Sales Agreement Covers

A Tire Sales Agreement is a written contract that sets the terms for the sale and delivery of tires between a seller and a buyer. It typically documents the parties, specific tire descriptions (size, brand, model), quantity, unit price, payment terms, delivery schedule, inspection and acceptance criteria, warranties, and allocation of risk for loss or damage in transit. The agreement clarifies when title and risk transfer, any return or restocking policies, and remedies for breach. Well-drafted agreements reduce disputes, support accounting and tax treatment, and provide enforcement evidence if litigation arises.

Why use a formal Tire Sales Agreement

A clear written agreement reduces commercial uncertainty by fixing price, delivery obligations, inspection rights, and warranty limits between tire sellers and buyers.

Core sections to include in a professional Tire Sales Agreement

Include these sections to make the contract enforceable, operational, and audit-ready.

Parties

Full legal names and business classifications of buyer and seller, including mailing and billing addresses.

Goods Description

Precise tire specifications: brand, size, load rating, DOT code or model number, quantity, and packaging details.

Price & Payment

Per-unit price, total, currency, payment schedule, accepted payment methods, late fees, and any deposits.

Delivery Terms

Incoterm or delivery point, shipping method, carrier responsibilities, estimated lead times, and inspection window on receipt.

Warranties & Returns

Manufacturer or seller warranty terms, return, replacement and restocking procedures, and warranty claim process.

Liability & Remedies

Limitations of liability, indemnities, insurance requirements, dispute resolution, and governing law selection.

Essential data fields to capture in the agreement

Seller Info: Name, address

Buyer Info: Name, address

Product IDs: Brand, model

Pricing: Unit, total

Delivery Terms: Incoterm, ETA

Payment Terms: Net days, method

Step-by-step: completing and executing the agreement

Follow these sequential steps to prepare, confirm, and finalize a Tire Sales Agreement for commercial use.

01

Draft: Populate parties, goods, price, and delivery details accurately.
02

Review: Confirm specifications, lead times, and warranty language with procurement and operations.
03

Approval: Obtain internal approvals and check payment authorizations before sending to counterparty.
04

Execute: Have authorized signers sign and retain dated copies for both parties.

How to set up a simple digital workflow for completion

Configure a repeatable workflow to reduce manual steps and speed execution.

Field	Configuration
Upload Template	Use a PDF or DOCX template with mapped fields for quick reuse.
Assign Roles	Define signer roles (Seller, Buyer, Witness) and signing order.
Add Authentication	Use email or SMS code for signer verification; consider stronger auth for high-value sales.
Retention Policy	Enable automatic archival and export to your secure document store after signing.

Typical online signing flow for a Tire Sales Agreement

Digital execution follows a predictable path that preserves evidence and timestamps for enforceability.

Prepare: Upload contract, place signature and date fields.
Send: Dispatch a secure signing link or email invite to the counterparty.
Authenticate: Signer verifies identity by email, SMS code, or stronger methods.
Complete: Signed copies and an audit trail are generated and stored.

Digital signing essentials and integration options

Choose a platform that supports PDF/DOCX, audit trails, and required authentication methods.

Formats: PDF, DOCX, and editable templates
Integrations: CRM and cloud storage integrations
Authentication: Email, SMS, KBA or advanced methods

Ensure the solution can export signed PDFs, retain tamper-evident records, and integrate with your accounting or ERP system.

Common timing considerations and deadlines

Track these dates to avoid disputes and preserve warranty rights and tax obligations.

Effective Date:

When obligations commence; affects warranty start and delivery windows

Delivery Window:

Specified shipment or delivery deadline agreed in the contract

Inspection Period:

Time allowed for buyer to inspect and reject goods

Payment Due:

Net 30/60/90 deadline or specified milestone payment date

Warranty Claim:

Claim filing window per warranty terms

Common mistakes to avoid when preparing the agreement

Vague product descriptions that lack SKU, DOT code, or load rating often lead to delivery rejections and disputes.
Failing to define delivery terms (who pays freight, who bears risk in transit) can shift unexpected costs after shipment.
Not specifying inspection timelines or acceptance criteria lets buyers delay acceptance and creates inventory reconciliation issues.
Using indefinite payment terms or omitting currency and tax treatment can cause billing delays and exposure to exchange-rate problems.

Risks and potential consequences of errors

Billing Disputes: Delayed payment

Warranty Voids: Unclear warranty terms

Delivery Loss: Risk allocation errors

Tax Exposure: Incorrect reporting

Legal Costs: Enforcement expenses

Operational Delay: Inventory shortages

How organizations typically use a Tire Sales Agreement

Real-world examples show how different buyers and sellers adapt the agreement to fit operations and risk tolerance.

Case Study 1

A regional fleet buyer standardized a template to consolidate orders across 50 vehicles and ensure consistent warranty coverage.

They included SKU and DOT codes to avoid returns.
As a result, the procurement team reduced disputes and improved invoice reconciliation by matching deliveries to contract line items, simplifying warranty claims and accounting.

Case Study 2

A tire wholesaler used a contract with staged payments tied to delivery milestones to protect cash flow.

The contract specified inspection windows on receipt.
This structure reduced chargebacks and clarified responsibility for freight damage, enabling the wholesaler to recover costs from carriers or obtain replacements from manufacturers faster.

Practical tips for accurate and efficient completion

Adopt these operational best practices to reduce errors and speed processing.

Use a template

Standardize clauses and prefill common fields to reduce drafting errors and legal review time.

Record precise specs

Always include SKU, DOT code, and load index to minimize acceptance disputes.

Define inspection process

Set clear timelines and remedies for rejected goods to expedite resolution and returns handling.

Preserve audit trail

Keep signed PDFs with timestamps and signer identity to support enforcement and tax audits.

eSignature vendor snapshot for signing and managing Tire Sales Agreements

Key vendor differences relevant to signing, audit trail, and compliance. signNow appears first for direct product comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies	Varies	Varies	Varies
Bulk Send	Yes (Business Premium)	Varies	Varies	Varies	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Varies	Varies	Varies	Varies

Frequently asked questions about Tire Sales Agreements

Answers to common execution, validity, and distribution questions to help you avoid delays and compliance gaps.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted. Ensure intent, consent, attribution, and retention are documented to meet legal tests.
When is notarization required?
Notarization is rarely required for ordinary sales of goods. Obtain notarization only if transferring title needs a notarized acknowledgment or if state-specific requirements apply to the document.
What fields cause the most delays?
Common causes are ambiguous product specs, undefined delivery terms, missing payment authorizations, and mismatched legal names. Verify SKUs, DOT codes, and signatory authority before sending for signature.
How long should signed agreements be retained?
Retain for at least 3 years for tax purposes (IRC §6501(a)), longer if warranty claims, state law, or industry rules require it; HIPAA-related records require 6 years (45 CFR §164.530(j)).
Who can legally sign for a company?
An authorized officer or person with delegated signing authority may sign. Confirm corporate resolutions or delegated authority documents when in doubt to avoid invalidation.
Are there exceptions to e-signature permissibility?
Yes. Certain instruments like wills, some court filings, and specific notices may be excluded from e-signature rules. Consult UETA/ESIGN guidance for exceptions before proceeding.

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