Property ID
Property address and parcel or assessor’s parcel number tied to the public-record description, ensuring precise identification for recording.
The document reduces closing delays, supports lender underwriting, documents chain-of-title consistency, and provides a defensible record if title issues arise. It helps buyers, sellers, and insurers confirm the same baseline facts before recording and funding.
The Title Confirmation Document is used by multiple parties across a real estate transaction to verify the same title facts before closing.
Each recipient uses the confirmation for a specific purpose — underwriting, escrow clearance, recording, or legal review.
Property address and parcel or assessor’s parcel number tied to the public-record description, ensuring precise identification for recording.
Full legal description from the deed or prior record, stated exactly as found in county records to avoid recording discrepancies.
Summary of recent recorded conveyances and vesting language and any conveyance gaps that may require further document retrieval.
List of mortgages, liens, judgments, easements, and other recorded matters that affect title and may require payoff or release.
Prepared-by and approved-by signatures, dates, and notarization or electronic signing evidence as required by the parties or jurisdiction.
Attach copies of referenced deeds, plats, lien releases, and title search reports to support the summary findings in the confirmation.
Use secure eSignature and integration tools that provide audit trails and match jurisdictional notarization requirements.
Provide confirmation to lender and parties several business days before scheduled closing.
Lenders typically require title items cleared at least 24–72 hours before funding.
Deeds are recorded post-closing; timing depends on county recorder processing times.
Obtain payoff demands 7–14 days before closing to ensure accurate lien release amounts.
If remote notarization used, retain AV recording per state notary rules.
Tim Martin described adopting online workflows to handle property documents efficiently.
BIS prioritized vendor compliance and auditability when selecting a signing solution.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |