Parties & Roles
Identify seller(s), buyer(s), lender, escrow agent, and any trustees or corporate signatories. Include contact details and specify who will resolve title defects or supply missing documents.
A clear disclosure reduces closing delays, limits post-closing disputes, and supports title insurance underwriting. Accurate disclosures give lenders and buyers the information needed to accept exceptions or require cures, improving predictability for all parties while aligning with state disclosure obligations.
Common users prepare, verify, or rely on the Title Disclosure Statement during contract negotiation and closing.
Deliver the statement early in the transaction and update it if new title matters arise before recording.
An owner named on the recorded deed has primary authority to sign the disclosure. Entities must provide proof of signing authority (corporate resolution, articles, or trust instrument) and any required documentation before the title insurer or recorder will accept the signature.
A licensed title officer or escrow agent can complete administrative sections and attest to examination results, but owner attestation or a valid power of attorney is usually required for ownership certifications and for curing title defects prior to closing.
Identify seller(s), buyer(s), lender, escrow agent, and any trustees or corporate signatories. Include contact details and specify who will resolve title defects or supply missing documents.
Provide the full legal description, street address, and parcel/APN. Accurate description ensures correct recording and alignment with county and tax records.
List mortgages, liens, judgments, easements, and recorded restrictions with instrument or docket numbers when available. Indicate pending releases or subordinate agreements.
Disclose known unrecorded agreements, boundary disputes, or informal easements that could affect marketable title and outline planned resolutions prior to closing.
Note standard exceptions from the title commitment, such as mineral rights, utility easements, and covenants, and clarify which exceptions are acceptable or will be cured.
Include a signature block with printed name, capacity, date, and notary acknowledgement if required. Provide space for title company attestation and witness signatures where applicable.
| Field name and recommended configuration | Type, validation, and conditional logic settings |
|---|---|
| Signature Field | Required; signer name and date auto-populate |
| Date Field | MM/DD/YYYY format; auto-fill option enabled |
| Conditional Fields | Show encumbrance details if 'Yes' selected |
| Attachment Field | Accept PDF, DOCX; require supporting documents |
Ensure your eSignature platform supports secure storage, a complete audit trail, and integrations with title and lender systems.
Provide disclosure to buyer and lender before or at contract acceptance
Allow at least three business days for examiner review and issue reporting
Agree on time to resolve defects; typically a few business days to weeks
Record deeds per county schedules; same-day or next-business-day possible
Retain executed disclosure for statutory period per document retention rules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
Tim Martin’s brokerage digitized disclosures to avoid in-person signings and speed closings.
A healthcare operator needed secure electronic disclosures tied to property transfers.