Recipient Identity
Full legal name, entity type or individual status, tax identification where required, and verified KYC documentation to support tax and AML requirements.
A well‑constructed request reduces transfer errors, documents approval chains, supports KYC/AML and tax reporting, and preserves an auditable record of intent and attribution for regulatory or internal review.
Clear role assignments help ensure approvals, KYC checks, and distributions occur in the correct sequence and with required documentation.
| Field | Configuration |
|---|---|
| Signature method | Email link or PKI-based digital signature |
| Authentication level | Email plus SMS OTP or KBA for high-risk recipients |
| Auto routing | Sequential approval to legal, finance, operations |
| Template reuse | Use templates for repeatable allocations |
Choose a provider that supports bulk sending, reliable audit trails, and a Business Associate Agreement if medical data or HIPAA elements are present.
Full legal name, entity type or individual status, tax identification where required, and verified KYC documentation to support tax and AML requirements.
Exact wallet address with checksum, chain identifier (for example Ethereum, Solana), and an optional signature proving wallet ownership when required.
Token amount, token symbol, decimals, and any rounding rules used for distribution and accounting reconciliation.
Clear description of cliffs, vesting intervals, forfeiture triggers, and effective dates to avoid ambiguity at transfer time.
Named approvers, role-based signing order, and required supporting documents such as KYC, counsel sign-off, or board minutes.
Space to record on‑chain transaction ID, block number, signed timestamps, and a machine-readable audit trail for future review.
Set internal cutoff for approvals at least 3 business days before planned transfer
Complete identity checks before approval; timing varies by vendor
Require signatures before the effective distribution date
Record transaction ID and block confirmation in the request
1099-NEC reporting deadlines apply; Form 1099-NEC to recipient and IRS by Jan 31
Document drafted and basic data entered by operations
KYC, wallet verification, and compliance checks completed
Legal and finance sign off in defined order
On-chain transfer performed and recorded against the request
| Criteria | Token Distribution Request | Grant Agreement |
|---|---|---|
| Primary purpose | record transfer | create long-term obligations |
| Signature needs | operational approvals | legal counsel and parties |
| Notarization | rare | possible |
| Tax reporting | immediate | may require additional forms |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica used online signing to simplify customer interactions and approvals.
A small firm processed property and client paperwork entirely online.