Parties
Full legal names, business entity details for SeaBridge and the contracting customer, and authorized signer contact information to ensure clear attribution and enforceability.
A properly completed Tour Agreement SeaBridge Tours reduces ambiguity about services, sets payment and cancellation rules, and documents liability and emergency contacts. Clear terms help prevent consumer complaints and simplify dispute resolution if a scheduling change or claim arises.
Accurate completion at booking reduces downstream corrections, payment issues, and potential liability disputes during or after the tour.
Operations manager or authorized SeaBridge representative with authority to commit the company to dates, pricing, and refund terms. Their signature confirms operational capacity and sets the provider's obligations under the agreement.
Named contracting adult or authorized group leader who provides passenger information, authorizes payment, and accepts liability and health/disclosure statements on behalf of participants.
Full legal names, business entity details for SeaBridge and the contracting customer, and authorized signer contact information to ensure clear attribution and enforceability.
Detailed itinerary, included and excluded services, meal or accommodation arrangements, and any optional excursions referenced by exhibit or schedule.
Deposit percentages, final payment deadlines, acceptable payment methods, and consequences for late payment or nonpayment, including interest or contract termination.
Tiered refund schedule based on notice timing, nonrefundable deposits if any, and processing timelines for refunds or credits.
Limitations of liability, indemnity clauses, insurance requirements, and passenger responsibilities for personal items or injury claims.
Medical disclosure, vaccination or testing requirements, emergency contact procedures, and operator obligations in case of incident.
A time-stamped schedule showing pick-up, drop-off, shore excursions, and contingency plans for weather or delays; used to resolve service disputes.
A signed list of all passengers including emergency contact and any mobility or medical requirements to support safety and regulatory compliance.
Proof of payment or invoice that confirms received deposits, method, and date to reconcile financial records and refunds.
If used, a clear waiver that states the scope, duration, and rights waived; ensure it complies with state law to remain enforceable.
| Authentication Method | Email link, SMS code, or knowledge-based verification |
|---|---|
| Field Types | Signature, date, initials, text, checkbox for disclosures |
| Routing Order | Provider first then customer, or parallel signing as required |
| Attachments | Attach itinerary PDF, manifest, and deposit receipt |
| Retention Policy | Set automated archival after execution per retention schedule |
Ensure the vendor provides tamper-evident signed PDFs, a complete audit trail, and storage options that meet your industry and state retention needs.
Set on booking; often within 7–14 days to secure reservation
Usually 30–90 days before departure depending on tour policy
Specify days required for partial or full refund eligibility
Allow 7–30 days for refunds to be processed
Retain executed agreement per applicable retention rules
Deposit received and agreement executed by both parties.
Finalize passenger manifest, special requests, and any permits.
Deliver the contracted services as specified in the itinerary.
Issue final invoices, process refunds, and archive the executed record.
John Butler used electronic signing to centralize document workflows and improve access.
Tim Martin described improved compliance and mobile signing for field teams.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Available on select plans | Available on select plans | Available on select plans | Available on select plans | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |