Establishing secure connection…Loading editor…Preparing document…

Trademark Drawing Submission Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

TRADEMARK DRAWING SUBMISSION FORM

WHEREAS

WHEREAS, Applicant Name: (the "Applicant") seeks to submit a trademark drawing for registration and recordation;

WHEREAS, Representative Name: (the "Representative") will prepare, certify and submit the drawing on behalf of the Applicant pursuant to the terms set forth herein;

WHEREAS, Applicant and Representative agree that the drawing submission, accompanying descriptions, and related services shall be governed by this Submission Agreement and the certifications below.

APPLICANT INFORMATION

TRADEMARK INFORMATION

Mark Type:

Filing / Serial Number (if assigned):    Drawing Date: Month Day Year

DRAWING DESCRIPTION

Color Claim:

SCOPE OF WORK

Representative will prepare and submit the trademark drawing and all related representations to the applicable filing office, make reasonable revisions requested by the filing office, and provide Applicant with copies of submissions and official receipts.

PAYMENT TERMS

Submission Fee Amount:

Late Payment Fee:    All fees payable in lawful currency as invoiced by Representative.

TERM AND TERMINATION

Commencement Date:    Term End Date:

Either party may terminate this Submission Agreement for cause upon written notice to the other party. Notice Period:

Upon termination, Applicant shall pay Representative for work performed to the termination date and Representative shall deliver copies of all drawings and submissions prepared to date.

CONFIDENTIALITY

Each party acknowledges that the drawing, design elements, strategies and business information disclosed in connection with this submission are Confidential Information. Representative shall maintain such information in confidence, shall not disclose it to third parties except as necessary to effect the filing, and shall use no less than commercially reasonable measures to protect such information. Confidentiality obligations survive termination for a period of five (5) years.

CERTIFICATIONS AND REPRESENTATIONS

Applicant certifies that, to the best of Applicant's knowledge and belief, the drawing submitted herewith is an accurate representation of the mark as used or intended to be used, that the Applicant is entitled to use the mark in commerce, and that no false or misleading information is being supplied. Applicant further authorizes Representative to file the drawing on Applicant's behalf.

GOVERNING LAW & ENTIRE AGREEMENT

This Submission Agreement shall be governed by and construed in accordance with the laws of State/Jurisdiction: , without regard to conflict of law principles.

This document constitutes the entire agreement between Applicant and Representative with respect to the drawing submission and supersedes all prior agreements and understandings, whether written or oral, relating to the same subject matter. Any modification must be in writing and signed by both parties.

ADDITIONAL DECLARATIONS

Applicant declares under penalty of perjury that the statements made herein are true and correct and that Applicant understands that any material misstatement may expose Applicant to penalties or refusal of the application.

SIGNATURES

Applicant:

By:

Date:

Representative:

By:

Date:

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What the Trademark Drawing Submission Form Is

The Trademark Drawing Submission Form records the visual representation of a trademark submitted to the United States Patent and Trademark Office (USPTO) as part of an application or amendment. It specifies whether the mark is a standard character mark or a design mark, identifies color claims, and links the drawing to the goods or services in the filing. Accurate drawings determine the scope of protection, affect examination outcomes, and must meet USPTO technical requirements for file format, resolution, and reproducibility.

Why a Clear Drawing Matters for Your Mark

A compliant drawing reduces the risk of office actions and abandonment, clarifies the mark's scope, and supports enforcement. Clear, correctly formatted drawings help examiners assess distinctiveness and help courts or third parties compare alleged infringements against the registered mark.

Why a Clear Drawing Matters for Your Mark

Who Typically Prepares a Trademark Drawing

Several roles commonly prepare or authorize the drawing submission depending on organizational size and legal support.

  • Trademark attorneys and agents — prepare compliant drawings, draft descriptions, and handle USPTO correspondence.
  • Brand managers and marketing teams — supply accurate artwork, color specifications, and intended use details.
  • Paralegals and IP coordinators — assemble files, confirm formats, and upload documents through the USPTO TEAS system.

Collaboration between legal and creative teams reduces technical errors and ensures the drawing matches how the mark is used in commerce.

Primary Signatories and Roles

Trademark Attorney

A licensed attorney or registered USPTO practitioner signs filings when acting on behalf of an applicant. They confirm accuracy, select filing basis, and manage Office Action responses and specimen alignment with the drawing.

Brand Manager

An in-house brand owner or marketing lead supplies the final artwork and color specifications, confirms intended commercial use, and authorizes submission when no outside counsel is engaged.

Core Parts of a Professional Drawing Submission

A proper submission combines technical image files with clear metadata so the USPTO examiner can reproduce and evaluate the mark.

Mark Image

High-resolution artwork in an accepted format showing the exact design or standard-character representation. The image must be reproducible and match the specimen and description.

Mark Description

A concise, objective statement describing the mark's elements, placement, and stylization. Avoid marketing language; describe only visual elements that affect registrability.

Filing Basis

Identification of the legal basis for registration (use in commerce, intent-to-use, foreign registration, etc.) because drawings can differ by use and specimen.

Color Claim

If color is claimed, specify each color and whether the mark is limited to those colors. Provide a black-and-white reproducible drawing if required by the USPTO rules.

Specimen Linkage

Reference or attach the specimen that shows actual use. Ensure the specimen demonstrates the mark as it appears on goods or in advertising channels.

Owner Information

Accurate applicant name, entity type, and address must match the ownership record; mismatches can cause formal refusals or require rectifying amendments.

Required Fields at a Glance

Owner Name: Exact legal name
Mark Drawing: Accepted image format
Filing Basis: Use or intent-to-use
Goods/Services: Accurate identification
Specimen Reference: Specimen file or link
Color Claim: Yes or No

Step-by-Step: Completing the Drawing Submission

A clear sequence helps avoid preventable refusals and reduces USPTO back-and-forth.

  • 01
    Prepare Artwork: Create a high-resolution, reproducible image.
  • 02
    Draft Description: Write a factual, non-promotional description.
  • 03
    Select Basis: Choose correct filing basis for the application.
  • 04
    Upload & Verify: Attach drawing, confirm formats, and submit.

Typical Digital Workflow Configuration

Common configuration settings help standardize submissions and reduce rework.

Field Configuration
Drawing Format PNG or TIFF, 300–600 dpi
Filename Convention Applicant_Mark_Class.png
Color Handling Separate color claim field
Audit Trail Enable timestamps and user IDs

How the Drawing Submission Route Typically Flows

The filing process moves from artwork preparation to USPTO receipt and examiner review.

  • Prepare Drawing: Create compliant artwork
  • Attach to Application: Upload via TEAS or e-filing portal
  • USPTO Review: Examiner checks formalities
  • Office Action or Registration: Respond to issues or proceed to publish

Technical and Platform Considerations for eSubmission

Use platforms that accept USPTO-compatible file formats, preserve image fidelity, and capture a verifiable audit trail.

  • File Formats: PDF, PNG, TIFF
  • Integrations: Works with common storage and CMS
  • Authentication: Email or multifactor options

Confirm your chosen service preserves original files, records signer identity, and retains submission metadata for recordkeeping and potential enforcement.

Key Filing and Post-Filing Deadlines to Watch

Timely responses and maintenance filings preserve rights and avoid abandonment or cancellation.

Application Filing Date:

Establishes priority for the mark

Office Action Response:

Typically 6 months to respond to substantive refusals

Statement of Use:

Due within 6 months after Notice of Allowance

SO U Extensions:

Up to five 6-month extensions available

Maintenance Filings:

Section 8/9 filings around years 5–6 and 9–10

Milestone Timeline for a Typical Trademark Drawing Submission

Sequential milestones from preparation to registration help teams track progress and responsibilities.

01

Artwork Finalized

Design and resolution verified

02

Application Filed

USPTO receives filing and issues serial number

03

Examination Period

USPTO reviews and may issue Office Action

04

Registration or Abandonment

Respond or accept examiner outcome

Common Preparation Errors to Avoid

  • Submitting low-resolution or compressed artwork that obscures details and triggers formal refusal.
  • Claiming color without a matching color drawing or failing to provide a reproducible black-and-white version.
  • Describing the mark with promotional or ambiguous language rather than precise visual elements.
  • Uploading a specimen that does not show the mark exactly as represented in the drawing.

Consequences of Incorrect Drawing Submissions

Office Action: Formal refusal possible
Abandonment: Failure to respond risks abandonment
Narrowed Scope: Limitations on protection
Fee Loss: Filing fees typically nonrefundable
Enforcement Risk: Weaker infringement claims
Refile Delay: Correcting issues can delay rights

Real-World Examples of Streamlined Filing Workflows

These examples illustrate how digital signing and standardized workflows reduce friction in document-heavy IP processes.

Optica Ventures — COO

Their team centralized signature collection using standardized templates to reduce back-and-forth.

  • Rapid internal approval enabled consistent submissions.
  • The approach freed legal staff to focus on substantive clearance work rather than chasing signatures, improving turnaround on filings.

Tech Data — CEO

Tech Data applied digital workflows to internal approvals and external vendor agreements.

  • Fewer manual steps improved accuracy and auditability.
  • Centralized processes helped recordkeeping and simplified responding to requests for documentation during vendor audits.

Comparison: eSignature Options for Supporting Trademark Submissions

Select an eSignature provider that supports required file formats, audit trails, and compliance needs; signNow appears first for comparison purposes.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About the Drawing Submission

Answers to common questions about format, timing, and legal implications when submitting trademark drawings.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.