Resolution Title
A concise heading naming the action, for example 'Resolution to Transfer Real Property Located at 123 Main Street,' to identify the subject and purpose clearly for records and reviewers.
A written resolution provides legal clarity, creates an audit trail, and reduces risk by showing that authorized decision-makers approved the transfer. It documents delegated signing authority, protects officers acting in good faith, and supports compliance with tax and recording requirements under federal and state law, including ESIGN and UETA where electronic records are used.
Typical preparers and signers vary by entity type and transaction complexity.
The final authorization should match the entity’s bylaws and any state corporate law requirements.
A concise heading naming the action, for example 'Resolution to Transfer Real Property Located at 123 Main Street,' to identify the subject and purpose clearly for records and reviewers.
Brief background statements (recitals) that explain reasons for the transfer, applicable agreements, and legal or business context relevant to the approving body and third parties.
A specific description of the assets being transferred, including legal descriptions for real property, serial numbers for equipment, account numbers, or attachments that fully identify the property.
State the agreed consideration, whether cash, promissory note, assumption of liabilities, or non-monetary exchange; avoid vague phrases such as 'fair value' without a defined standard.
Specify which officer(s) or agent(s) are authorized to execute agreements, deliver instruments, and take steps necessary to close the transfer, including any limits on authority.
Signature blocks with signer names, titles, dates, and any notarization or witness instructions required by statute or for recording the transfer.
| Field | Configuration |
|---|---|
| Authentication Method | Use email + SMS code or stronger verification where required |
| Template Controls | Lock core clauses and attach exhibits to prevent edits |
| Notifications | Enable automatic reminders and completion receipts |
| Storage & Export | Save final PDF/A with audit trail to secure repository |
Choose an eSignature platform that supports secure authentication, audit trails, and the file formats you must archive.
Ensure the platform you use meets legal and internal compliance requirements, supports retention exports, and provides a tamper-evident audit trail.
1–14 business days depending on scheduling and notice requirements
Same day to a few days depending on signer availability and notary access
County processing varies; allow 1–4 weeks for recording and indexing
Provide transfer details to tax team promptly for correct year reporting
Final copies and audit logs delivered electronically upon completion
The board chair often signs or certifies resolutions on behalf of the board. When bylaws require, the corporate secretary may attest; check the bylaws and state corporate statute to confirm whether a certified resolution or minutes are required for third-party reliance.
The CFO or treasurer may be authorized to execute transfer documents under a board delegation. Their signature should include title and a reference to the board resolution to demonstrate delegated authority to third parties such as escrow agents.
Formal adoption of the resolution at a meeting or by unanimous written consent.
Authorized officers sign and notarize any deeds or transfer instruments.
Submit deeds, UCCs, or other documents to county recorder or filing office for public record.
Notify tax authorities, creditors, and internal teams and update corporate records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by offer | Varies by offer | Varies by offer | Varies by offer |
| Bulk Send | Yes (Business Premium+) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |