Project Scope
Describe source files, page counts or word counts, target languages, file formats, and any required localization or DTP work; be explicit about excluded items.
A well-structured Translation Project Proposal reduces ambiguity about scope, price, timing, and quality standards while helping manage client expectations.
The proposal is created by language vendors and reviewed by client stakeholders responsible for budget, legal compliance, and project delivery.
Different reviewers focus on scope alignment, confidentiality, and acceptance criteria before issuing a purchase order or countersigning the proposal.
Describe source files, page counts or word counts, target languages, file formats, and any required localization or DTP work; be explicit about excluded items.
List final file types, intermediate drafts, bilingual review versions, and certified or notarized copies; include file naming and delivery channel requirements.
Show per-word or per-hour rates, minimum fees, extra charges for formatting or rush work, and payment terms including currency and invoicing schedule.
Provide milestone dates: draft delivery, review windows, and final delivery; state assumptions about review turnaround and contingencies for scope changes.
Specify revision rounds, reviewer qualifications (native reviewers, subject-matter experts), acceptance tests, and procedures for dispute resolution.
Include confidentiality, intellectual property assignment, liability caps, termination rights, and any certification language required for official or court submissions.
| Field | Configuration |
|---|---|
| Signature Block | Assign to client signer with date field and required flag. |
| Pricing Table | Lock fields after approval; use read-only settings for rates to prevent edits. |
| Conditional Clauses | Show or hide rush-fee language when 'Rush' checkbox is checked. |
| Attachments | Allow upload of reference files and require file type validation (PDF, DOCX). |
Choose a platform that supports required file formats, signer authentication, and audit trails.
Platforms with APIs and storage integrations reduce manual uploads and centralize signed records for compliance.
1–3 business days for small jobs, longer for RFPs requiring price discovery.
Typically 3–7 business days unless expedited review agreed.
Begin work after signed proposal and receipt of any advance payment.
Milestones for batches or review cycles should be dated explicitly.
Set a firm delivery date and define late-delivery remedies or fees.
Vendor issues proposal and sets expiration for acceptance; client receives proposal.
Client signs and returns proposal; payment terms and start date are confirmed.
Submit interim drafts for client review per agreed schedule.
Deliver final files and any certification or notarized affidavits as specified.