Travel Flights Document

TRAVEL FLIGHTS AGREEMENT

RECITALS

WHEREAS, Provider Name: is engaged in the business of arranging, booking and issuing commercial air transportation and related travel services; and

WHEREAS, Client Name: wishes to retain Provider to secure airline transportation and associated services on the terms set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants set forth below, the parties agree as follows.

PARTIES AND CONTACT INFORMATION

SCOPE OF WORK

Provider will procure air transportation and related services as described in the itinerary and passenger information below, handle booking and ticketing, and provide reasonable assistance with schedule changes, re‑routing, or refunds subject to fare rules. Provider does not guarantee seating, flight equipment, or routing beyond the terms of the applicable carrier ticket.

ITINERARY & PASSENGER INFORMATION

Departure City:    Arrival City:

Departure Date:    Return Date:

Preferred Carrier / Alliance:    Fare Class / Cabin:

PAYMENT TERMS

Total Fare and Fees (including taxes): $ . A non-refundable booking deposit of $ is due upon booking.

Late Payment: Unpaid balances not received by the due date shall incur a late fee of and Provider may suspend services until payment is made in full.

TERM AND TERMINATION

Agreement Effective Date: . Expected Completion / Travel End Date: .

Either party may terminate this Agreement for material breach if the breaching party fails to cure within days after written notice. Termination by Client for reasons other than Provider breach may not entitle Client to a refund where fares are non-refundable or subject to carrier penalties.

CANCELLATION, REFUNDS AND CHANGES

Fares are governed by carrier fare rules. Provider will use reasonable efforts to secure refunds or re‑issues but is not liable for carrier refusals to refund amounts beyond Provider's control. Cancellation fees, fare differentials, and third‑party penalties apply as assessed by issuing carriers, airports, and service providers. Refunds, if permitted, will be processed after carrier funds are received by Provider.

CONFIDENTIALITY

Each party agrees not to disclose Confidential Information of the other party except to employees, agents or subcontractors who need such information to perform this Agreement and who are bound by confidentiality obligations no less protective than those herein. “Confidential Information” excludes information that is publicly known, rightfully received from a third party without restriction, or independently developed.

TRAVELER RESPONSIBILITIES

Client represents that all traveler information provided is accurate and that travelers possess the necessary travel documents (passports, visas, vaccinations). Client is responsible for complying with carrier and governmental entry requirements. Provider is not liable for denied boarding or entry due to Client’s failure to meet such requirements.

LIMITATION OF LIABILITY & FORCE MAJEURE

Provider’s liability for direct damages arising from Provider’s negligence shall be limited to the amount of fees paid to Provider under this Agreement for the affected service. Provider shall not be liable for indirect, special, punitive or consequential damages. Provider is excused from performance for causes beyond its reasonable control, including but not limited to acts of God, government action, labor disputes, carrier schedule changes, or natural disasters.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to conflicts of law principles.

ENTIRE AGREEMENT

This Agreement, together with any itinerary, ticketing documents and written amendments signed by both parties, constitutes the entire agreement between Provider and Client with respect to the subject matter hereof and supersedes all prior negotiations and understandings.

ADDITIONAL ACKNOWLEDGEMENTS

Client acknowledges having reviewed fare rules, cancellation terms, and accepts that certain fares may be non‑refundable and subject to carrier penalties. Client agrees to indemnify Provider for charges assessed by carriers or suppliers due to incorrect traveler information supplied by Client.

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