Travel Instructions Template

TRAVEL INSTRUCTIONS TEMPLATE

This Travel Instructions Template (the "Agreement") is entered into by the parties below for the provision and execution of travel arrangements and related services. Company / Organizer Name: and Traveler / Service Recipient Name:

WHEREAS

WHEREAS, Organizer coordinates business travel logistics and requires Traveler to follow specified instructions to ensure safety, timely performance of obligations, and compliance with Organizer policies;

WHEREAS, Traveler accepts responsibility to comply with the instructions, to provide accurate personal and emergency information, and to notify Organizer promptly of any changes affecting travel arrangements;

WHEREAS, the parties desire to memorialize the scope of travel instructions, payment responsibilities, confidentiality obligations and termination rights as set forth in this Agreement.

SCOPE OF WORK

TRAVEL ITINERARY & CONTACTS

Departure Date:   Departure Time:   Return Date:

PAYMENT TERMS

Total amount payable by Organizer to Traveler / Service Provider (if applicable):

Late payments shall bear interest as set forth below and Organizer shall be responsible for reasonable collection costs.

TERM AND TERMINATION

This Agreement commences on Start Date: and, unless earlier terminated in accordance with this section, continues until End Date: .

Either party may terminate this Agreement for convenience upon written notice to the other party delivered no fewer than days prior to the effective termination date. Termination for material breach is effective immediately upon written notice if the breaching party fails to cure within thirty (30) days after receipt of notice.

CONFIDENTIALITY

The parties acknowledge that during performance of travel arrangements they may exchange confidential information, including itineraries, traveler personal data, contact lists, vendor pricing and internal travel policies (collectively, "Confidential Information"). Each party shall: (a) use Confidential Information only for the purposes of fulfilling obligations under this Agreement; (b) restrict disclosure to employees, contractors or agents on a need-to-know basis who are bound by confidentiality obligations no less protective than those herein; and (c) implement commercially reasonable safeguards to prevent unauthorized use or disclosure. Confidential Information does not include information that is or becomes publicly available other than by breach of this Agreement or that is rightfully received from a third party without confidentiality obligations.

Acknowledgement of confidentiality obligations:

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction selected below without regard to conflict of law principles.

ENTIRE AGREEMENT

This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, and agreements, whether written or oral. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

ADDITIONAL PROVISIONS

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