Travel Itinerary Document

Travel Itinerary and Services Agreement

This Travel Itinerary and Services Agreement (the Agreement) is entered into as of between Client Name: and Service Provider Name: .

WHEREAS

WHEREAS, Client desires to engage Service Provider to plan, arrange and deliver the travel itinerary and related travel services described in this Agreement; and

WHEREAS, Service Provider represents that it has the experience, personnel and resources necessary to arrange travel transportation, accommodations, reservations and ancillary services on behalf of Client in accordance with the terms set forth herein; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the itinerary, payments, confidentiality and the provision of travel-related services.

Scope of Work

Service Provider will provide the travel services and itinerary management described in this Section. The services include procurement of transportation, accommodation bookings, ground transfers, excursions and coordination of travel documentation for the persons listed below.

Itemized Itinerary (Sample Segments)

Segment 1 — Date:   From:   To:

Transportation:   Accommodation:

Confirmation/Reference:   Cost: $

Segment 2 — Date:   From:   To:

Transportation:   Accommodation:

Confirmation/Reference:   Cost: $

Payment Terms

Client shall pay Service Provider the total fee of $ (Total Fee) in accordance with the schedule below.

Deposit: $ due by .

Balance: $ due by .

Late Fee: If any amount due is not received by the applicable due date, Client shall pay a late fee equal to per month on the overdue amount, calculated daily from the due date until paid, together with any costs of collection.

Term and Termination

Term Start Date:   Term End Date:

Either party may terminate this Agreement for convenience upon written notice to the other party delivered no fewer than days prior to the intended termination date. Termination for material breach by either party shall be effective upon written notice if the breaching party fails to cure the breach within 14 days after receipt of notice.

Confidentiality

Each party shall maintain in strict confidence all non-public information furnished by the other party in connection with this Agreement, including passenger data, payment information, special requirements and itineraries (Confidential Information). Confidential Information shall not be used for any purpose other than performance of this Agreement and shall not be disclosed to third parties except to employees, subcontractors or suppliers with a need to know and who are bound by confidentiality obligations no less protective than those set forth herein. Confidentiality obligations shall survive termination of this Agreement for a period of three (3) years.

Liability and Insurance

Service Provider shall exercise reasonable care in arranging travel services but shall not be liable for the acts or omissions of carriers, hoteliers, tour operators or other third-party suppliers. Client acknowledges that all transportation and accommodation are subject to the terms and conditions of the respective suppliers. To the extent permitted by law, each party's aggregate liability under this Agreement shall be limited to direct damages not to exceed the total fees paid to Service Provider under this Agreement. Client is strongly recommended to obtain travel insurance covering cancellation, medical, and baggage risks.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of: , without regard to conflict of law principles. Any dispute arising under this Agreement shall be subject to the exclusive jurisdiction of the courts located in the chosen jurisdiction unless the parties mutually agree otherwise in writing.

Entire Agreement; Amendments

This Agreement, including any documents referenced herein and any confirmed itinerary attachments, constitutes the entire agreement between the parties regarding the subject matter hereof and supersedes all prior proposals, negotiations and understandings, whether written or oral. No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

Force Majeure

Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including but not limited to acts of God, public health emergencies, governmental actions, strikes, or supplier insolvency. Affected obligations shall be suspended for the duration of such event and the parties shall cooperate to mitigate the effects.

Contact and Emergency Information

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