Travel Itinerary Template

TRAVEL ITINERARY & SERVICE AGREEMENT

Client Name:     Travel Provider Name:

RECITALS

WHEREAS, Client desires that Travel Provider arrange and coordinate travel services, including but not limited to transportation, lodging, transfers, and activities, for the trip described in this itinerary; and

WHEREAS, Travel Provider represents that it has the skill and expertise to procure and organize such travel services and will perform those services in accordance with the terms set forth in this Agreement; and

WHEREAS, the parties intend for this document to serve both as a detailed travel itinerary and as a binding agreement governing the scope, payment, termination, confidentiality, and other material terms governing the travel services.

TRAVELER INFORMATION

TRIP SUMMARY

Trip Start Date:     Trip End Date:     Number of Travelers:

DETAILED ITINERARY

Day:     Date:     Destination:

Day:     Date:     Destination:

Additional days may be appended in the Additional Terms section below or by written amendment executed by both parties.

SCOPE OF WORK

Travel Provider shall arrange travel services described herein and procure third-party services on Client's behalf. Services include vendor selection, reservation processing, ticketing where applicable, provision of itinerary documentation, and reasonable coordination prior to and during travel. Travel Provider will act as agent for the Client in contracting third-party suppliers and shall exercise due care in vendor selection but does not guarantee performance of independent suppliers.

PAYMENT TERMS

Total Fee (including any supplier costs and service fees): $     Deposit Required: $

Late Payment: If Client fails to pay any amount when due, interest shall accrue on the overdue amount at the lesser of 1.5% per month or the maximum rate permitted by law, and Travel Provider may suspend performance until payment is made in full. Client is responsible for any collection costs and reasonable legal fees incurred to recover overdue amounts.

Refunds and cancellations of supplier services are governed by the suppliers' terms; Travel Provider will use reasonable efforts to secure refunds but is not liable for supplier-imposed cancellation penalties. Any refundable amounts recovered from suppliers will be processed in accordance with the payment schedule and less any non-refundable fees retained by Travel Provider.

TERM AND TERMINATION

Agreement Start Date:     Agreement End Date:

Either party may terminate this Agreement for convenience by providing written notice to the other party at least days prior to the intended termination date. Termination for material breach may be immediate if the breaching party fails to cure within fourteen (14) days of written notice. Termination shall not relieve Client of its obligation to pay for services performed and non-refundable supplier costs incurred prior to the effective date of termination.

CONFIDENTIALITY

Each party shall treat as confidential all non-public information disclosed by the other party in connection with this Agreement, including personal data, payment information, and sensitive itinerary details. Confidential information shall not be disclosed except to agents, suppliers, or advisors who need the information to perform services hereunder and who are bound by confidentiality obligations at least as protective as those in this Agreement. Confidential obligations shall survive termination for a period of two (2) years.

LIABILITY AND INSURANCE

Travel Provider acts as an agent for third-party suppliers and shall not be liable for the acts, omissions, or default of such suppliers. Client agrees that Travel Provider's liability for any claim related to this Agreement shall be limited to direct damages up to the total fees paid by Client to Travel Provider under this Agreement. Client is responsible for obtaining adequate travel insurance, including medical and evacuation coverage, and for reviewing supplier liability limitations and travel advisories.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state or jurisdiction designated by the Travel Provider at the time of booking, without regard to its conflict-of-law principles. Any dispute arising under this Agreement shall be subject to the exclusive jurisdiction of the courts in that jurisdiction, unless the parties agree otherwise in writing.

ENTIRE AGREEMENT

This document, including all itinerary pages and any written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous proposals, representations, and agreements, whether written or oral. No modification shall be binding unless in writing and signed by both parties.

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