Travel Planning Document

TRAVEL PLANNING DOCUMENT

This Travel Planning Document (the "Agreement") is entered into as of by and between Client Name: and Travel Planner Name: .

WHEREAS

WHEREAS, Client desires to obtain professional travel planning and coordination services for the trip described herein; and

WHEREAS, Travel Planner is in the business of providing travel planning services including itinerary design, vendor procurement, and booking coordination and represents that it has the experience and ability to perform such services for Client;

NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree as follows:

SCOPE OF WORK

Departure:    Return:

TRAVEL DETAILS & PREFERENCES

PAYMENT TERMS

Total Estimated Fee: $    Deposit Required: $

Late Payment Fee: . If Client fails to pay amounts when due, Travel Planner may suspend performance and shall remain entitled to recover all costs and fees incurred.

Credit Card    Bank Transfer    Check    Other:

CANCELLATION, CHANGES & THIRD-PARTY VENDORS

Client acknowledges that many third-party vendors (airlines, hotels, tour operators) impose non-refundable fees and terms beyond Travel Planner's control; Travel Planner will use reasonable efforts to disclose those vendor terms when known.

TERM AND TERMINATION

Term Commencement Date: .    Term End Date: .

Either party may terminate this Agreement for convenience upon written notice delivered at least days prior to the effective termination date. Termination for material breach is effective immediately upon written notice if the breach remains uncured for days after receipt of notice.

Upon termination, Client remains responsible for payment of all non-refundable vendor charges and all unpaid fees and expenses incurred by Travel Planner through the date of termination.

CONFIDENTIALITY

Each party shall keep confidential all non-public information disclosed by the other party in connection with this Agreement and shall not disclose such information except to employees, subcontractors, or vendors who have a need to know to perform the services and who are bound by confidentiality obligations no less protective than those herein. Confidential information does not include information that is or becomes publicly known through no breach of this Agreement, is independently developed, or is required to be disclosed by law or court order (provided the disclosing party gives prompt notice to the other party where permitted).

ASSUMPTION OF RISK & INSURANCE

Client acknowledges that travel carries inherent risks, including but not limited to delays, illness, injury, acts of third parties, and force majeure events. Client is encouraged to obtain appropriate travel, health, and cancellation insurance. Travel Planner's liability for any claim arising out of this Agreement shall be limited to direct damages not exceeding the fees paid by Client to Travel Planner for the services that are the subject of the claim. In no event shall Travel Planner be liable for indirect, incidental, special, punitive, or consequential damages.

GOVERNING LAW; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law provisions. The parties submit to the exclusive jurisdiction of the courts located therein for any dispute arising out of or relating to this Agreement.

This Agreement, together with any attachments or written statements of work executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, understandings, and agreements. No amendment or modification shall be effective unless in writing and signed by both parties.

AUTHORIZATIONS & REPRESENTATIONS

Client represents that Client has authority to make travel arrangements on behalf of all listed travelers and acknowledges the accuracy of the information provided. Client authorizes Travel Planner to make payments to third-party vendors on Client's behalf where Client has provided payment instructions or where required under vendor terms.

By signing below, the parties certify that they have read and understood this Agreement and agree to be bound by its terms.

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