Travel Pre-trip Document

TRAVEL PRE-TRIP DOCUMENT

Parties and Agreement Date

Client Name:

Travel Coordinator/Provider:

Date of Agreement:   Trip Reference or Name:

Recitals

WHEREAS, Client requires travel planning, booking and related coordination services in connection with the trip identified above; and

WHEREAS, Travel Coordinator/Provider is engaged in the business of arranging travel, accommodations, transportation and ancillary services and has represented that it has the expertise to perform the services described in this document; and

NOW, THEREFORE, in consideration of the mutual covenants set forth below, the parties agree as follows.

Scope of Work

Itinerary Summary & Requirements

Proposed Departure Date:   Return Date:

Traveler Information and Medical

Payment Terms

Total Fee: $   Deposit Amount: $

Balance Due Date:

Late Fee: on overdue balances. Client acknowledges that late payment may result in cancellation of bookings and supplier penalties, which Client will remain liable to pay.

Term and Termination

Term Commencement Date:   Term End Date:

Either party may terminate this Agreement upon written notice to the other party. Minimum notice required: days. Termination by Client after bookings have been confirmed may incur supplier cancellation fees and forfeiture of deposits as set forth in the Scope of Work.

Confidentiality

Each party shall maintain in confidence and not disclose to any third party any non-public information obtained in connection with the services, including itinerary details, passenger personal data, pricing proposals and supplier terms, except as required to arrange travel services or as required by law. This obligation shall survive termination of this Agreement for a period of two (2) years.

Risk Acknowledgement and Insurance

Client acknowledges that travel involves inherent risks, including delays, loss of property, illness, injury or force majeure events. Client agrees that Travel Coordinator/Provider is not liable for acts or omissions of third-party suppliers. Client affirms that adequate travel and medical insurance will be in effect for the duration of travel.

Insurance Provider:   Policy Number:

Confirm insurance coverage: Yes

Representations, Warranties and Indemnification

Each party represents that it has authority to enter into this Agreement. Client shall indemnify and hold harmless Travel Coordinator/Provider from claims, losses, liabilities, costs and expenses arising from Client's failure to disclose material information, Client's neglect, willful misconduct, or Client's breach of this Agreement, including failure to pay supplier charges.

Data Protection and Passenger Information

Client authorizes Travel Coordinator/Provider to collect, use and disclose passenger personal data (including passport details and contact information) to suppliers and authorities as necessary to perform travel services. Travel Coordinator/Provider will take commercially reasonable measures to protect personal data.

Governing Law and Entire Agreement

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction specified by Client: . Any dispute arising out of or relating to this Agreement shall be resolved in the courts of that jurisdiction.

This Agreement, including any statements of work or booking confirmations incorporated by reference, constitutes the entire agreement between the parties and supersedes prior proposals, communications and understandings, whether oral or written. Any amendment must be in writing signed by both parties.

Acknowledgements and Consents

By signing below, Client acknowledges receipt of the Scope of Work, understands the payment schedule and cancellation policy, confirms that the information provided is accurate, and consents to the release of passenger information to suppliers as necessary for travel arrangements.

Client Accepts Risk and Terms: Yes

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