Travel Reservation Template

TRAVEL RESERVATION AGREEMENT

This Travel Reservation Agreement (Agreement) is entered into as of Effective Date: by and between Travel Provider: with principal address:

and Client Name: with contact address:

WHEREAS

WHEREAS, Travel Provider arranges travel reservations, transportation, accommodations and related services on behalf of clients and suppliers in the ordinary course of business; and

WHEREAS, Client desires to engage Travel Provider to procure the travel services described below subject to the terms and conditions set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows.

SCOPE OF WORK

Travel Provider will arrange and confirm travel services for Client in accordance with the itinerary and service descriptions provided below. Travel Provider shall act as agent for Client in procuring transportation, lodging, tours and ancillary services; Travel Provider's responsibilities are limited to arranging such services and processing payments on Client's behalf as specifically authorized in this Agreement.

TRAVELER INFORMATION & ITINERARY

Departure Date:    Return Date:

Check-in:    Check-out:    Room type:

PAYMENT TERMS

Total Package Price:    Deposit Amount:

Late Payment Fee: or % per month on overdue amounts. Client agrees that Travel Provider may withhold or cancel reservations if payments are not received by the balance due date.

CANCELLATION, CHANGES & REFUNDS

Deposit: Deposits are required to confirm reservations. Unless otherwise stated, deposits are non-refundable except where refunded by a supplier. Cancellation by Client more than days prior to departure will result in refund subject to supplier penalties.

Cancellation Fee Percentage: % of total price if cancelled within the applicable cancellation window. Client acknowledges that supplier cancellation policies and non-refundable fares may apply and that Travel Provider is not responsible for supplier-imposed cancellation charges.

TERM AND TERMINATION

Term Start Date:    Term End Date:

Either party may terminate this Agreement for material breach by the other party if such breach remains uncured after days' written notice. Termination will not relieve Client of payment obligations for services provided or non-refundable supplier fees incurred prior to termination.

CONFIDENTIALITY

Each party shall maintain in confidence any non-public information received from the other party in connection with this Agreement, including pricing, supplier arrangements, passenger personal data and itinerary details, and shall not disclose such information except to perform obligations under this Agreement or as required by law. This obligation survives termination of the Agreement for a period of two years.

LIMITATION OF LIABILITY; INSURANCE

Travel Provider acts as agent and shall not be liable for acts, errors, omissions or defaults of suppliers. Except for willful misconduct, Travel Provider's aggregate liability for any claim arising under this Agreement shall not exceed the total fees paid by Client under this Agreement. Client is encouraged to obtain travel insurance; Client acknowledges responsibility for securing appropriate insurance for health, baggage and trip cancellation.

FORCE MAJEURE

Neither party shall be liable for delay or failure to perform due to causes beyond its reasonable control, including but not limited to acts of God, governmental actions, epidemics, strikes, or supplier insolvency. In the event of a force majeure event, Travel Provider will use commercially reasonable efforts to assist Client in re-accommodation but will not be responsible for additional costs imposed by suppliers.

GOVERNING LAW; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction: without regard to conflict of law principles. This Agreement, including any attached itineraries and booking confirmations, constitutes the entire agreement between the parties and supersedes all prior negotiations and representations, whether written or oral.

REPRESENTATIONS; AUTHORIZATION

Client represents that all traveler information provided is accurate and complete. Client authorizes Travel Provider to charge the payment card or other payment method provided for deposits, final payments and any supplier-imposed penalties and fees. Client agrees to provide required travel documentation (passports, visas) and to comply with supplier rules and governmental regulations.

I acknowledge that I have read and accept the terms, payment schedule, and cancellation policy set forth in this Agreement.

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