Travel Trip Packet

TRAVEL TRIP PACKET AND SERVICE AGREEMENT

This Travel Trip Packet and Service Agreement (Agreement) is entered into by and between the parties identified below.

Recitals

WHEREAS, Client desires that Service Provider coordinate, arrange and provide professional travel planning, logistics, supplier contracting, and on-trip support for the travel described in this packet (Trip); and

WHEREAS, Service Provider represents that it possesses the qualifications, experience and resources necessary to provide the travel services and to coordinate third-party travel suppliers on Client's behalf; and

NOW, THEREFORE, in consideration of the mutual covenants set forth below, Client and Service Provider agree as follows.

Traveler Information

Itinerary Summary

Accommodations & Transportation

Scope of Work

Service Provider shall perform travel planning services including supplier selection and negotiation, reservation coordination, itinerary preparation, traveler briefing materials, and on-trip logistical support as expressly set forth in this Scope of Work. Service Provider shall act as agent and coordinator for third-party vendors but does not guarantee third-party performance except as expressly set forth below.

Payment Terms

Client shall pay Service Provider the fees set forth below. Fees payable to third-party suppliers may be invoiced separately by the supplier and are the responsibility of Client unless otherwise specified.

All payments due hereunder must be made in United States dollars unless otherwise agreed in writing. Client is responsible for all taxes, fees, and supplier-imposed charges associated with the Trip.

Term and Termination

Either party may terminate this Agreement for material breach by the other party if such breach remains uncured for the notice period specified above. Service Provider may terminate services immediately if Client fails to pay any required fees or deposits when due. Upon termination, Client shall pay for services performed and non‑refundable supplier fees incurred through the effective date of termination.

Confidentiality

Each party shall maintain in confidence all non-public information of the other party disclosed in connection with this Agreement and shall not disclose such information to any third party except (i) as necessary to perform the obligations herein, (ii) to the extent required by law, or (iii) with the other party's prior written consent. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party.

Acknowledgement of Confidentiality: I acknowledge and agree to the confidentiality obligations set forth above.

Liability, Assumption of Risk & Consents

Client understands and agrees that travel involves inherent risks including but not limited to illness, delays, cancellations, acts of third parties, local laws, and force majeure events. Service Provider will use reasonable care in selecting suppliers, but is not responsible for supplier negligence, breach, or failure to perform. Client agrees to assume responsibility for personal safety and compliance with local laws and entry requirements.

Consent to Emergency Medical Treatment: I authorize Service Provider to obtain emergency medical treatment for the traveler if the traveler is incapacitated and I cannot be reached.

Release and Indemnity: Client agrees to release, indemnify and hold harmless Service Provider and its employees, agents and affiliates from any claims, liabilities, losses or expenses arising out of Client's acts or omissions, travel supplier acts, or events beyond Service Provider's control, except to the extent caused by Service Provider's gross negligence or willful misconduct.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state identified below, without regard to its conflicts of law rules.

Entire Agreement

This Agreement, including the Scope of Work and any attached booking confirmations or supplier vouchers, constitutes the entire agreement between the parties regarding the Trip and supersedes all prior negotiations, proposals and understandings, whether written or oral. Any amendment must be in writing and signed by both parties.

Miscellaneous Provisions

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except that Service Provider may assign to an affiliate or successor in interest. Notices: Notices must be in writing and delivered to the contact information provided in this packet.

Acceptance: By signing below, the parties acknowledge they have read, understood, and agree to be bound by the terms and conditions of this Agreement, the Scope of Work, and all attachments referenced herein.

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