Travel Trip Quote

Travel Trip Quote

Quotation Details

Quote Number:    Quote Date:    Valid Until:

WHEREAS

WHEREAS, Travel Agency: provides travel planning and booking services and prepares itemized trip proposals; and

WHEREAS, Client Name: seeks to retain Travel Agency to arrange travel services described below; and

WHEREAS, the parties desire to record the quotation, scope, pricing and terms governing the proposed trip booking.

Scope of Work

The Travel Agency will provide the travel services and components set forth in this quote. Services include planning, supplier negotiation, booking, issuance of documents, and coordination of pre-trip and in-trip assistance as specified below. Any alteration or additional services requested by the Client that result in a change in scope will be documented and may affect price and scheduled dates.

Itemized Costs

Line items (each row represents a supplier or service component)

Subtotal: $    Taxes/Fees: $    Total Quote: $

Payment Terms

Total amount due per this quote is set forth above. Unless otherwise agreed in writing, the following payment schedule applies:

Late Payment: If any payment is not received by the due date, a late fee equal to of the outstanding balance per month, or the maximum permitted by law, will be charged. Client is responsible for any collection costs, including reasonable attorneys' fees.

Term and Termination

This quote is effective as of Quote Date above and remains valid until the Valid Until date. If the Client accepts this quote and the Travel Agency issues a booking confirmation, the booking terms shall govern. Either party may terminate any booking pursuant to the supplier cancellation policies and subject to any non-refundable amounts. For services provided directly by the Travel Agency, either party may terminate upon days prior written notice, subject to payment for services already performed and any non-recoverable supplier charges.

Confidentiality

Each party shall keep confidential all non-public information obtained in connection with this quote and any resulting booking, including pricing, supplier proposals, and client personal data, and shall not disclose such information except to its employees, agents, or service providers who have a need to know and who are bound by confidentiality obligations at least as protective as those set forth herein. This obligation does not apply to information that is or becomes publicly known through no breach by the receiving party or is required to be disclosed by law or valid legal process.

Liability and Assumptions (Brief)

The Travel Agency acts as an agent for suppliers and is not liable for supplier acts, omissions, or failures. Where the Agency provides independent services, liability is limited to direct damages up to the total fees paid by the Client under the confirmed booking. The Client acknowledges responsibility for review of supplier terms and for obtaining any required travel documents, immunizations, or insurance.

Governing Law; Entire Agreement

Governing Law: This quote and any resulting agreement shall be governed by the laws of the state indicated below. Governing State:

Entire Agreement: This document constitutes the entire written quotation between the parties with respect to the subject matter herein and supersedes prior proposals and communications. Any modification must be in writing and signed by authorized representatives of both parties.

Acceptance

To accept this quote and authorize the Travel Agency to proceed with reservations and bookings consistent with this quote, the Client must sign below and return a signed copy to the Travel Agency and submit the required deposit. Acceptance constitutes the Client's agreement to the terms set forth in this quote and any supplier terms included in the booking confirmation.

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