Authorized Signatories
List names, titles, specimen signatures, and limits for each person permitted to instruct banks or approve transfers; include delegation rules for vacancies or absences.
A formal Treasury Management Direction reduces operational risk by centralizing authority, clarifying approval paths, and documenting who may move funds or change bank instructions. It improves auditability and helps satisfy internal controls and external examiners.
Clear delegation and periodic review by these stakeholders keep bank relationships aligned with corporate policy and regulatory expectations.
List names, titles, specimen signatures, and limits for each person permitted to instruct banks or approve transfers; include delegation rules for vacancies or absences.
Specify monetary thresholds and approval paths (single signatory, dual approval, committee approvals), including vendor payment limits and treasury desk authority.
Identify bank names, account numbers, account types, currency, and permitted counterparties; note any sweep arrangements or third-party payment gateways.
Describe required authentication (tokens, secure channels, dual controls), segregation of duties, and reconciliation cadence to detect errors or fraud.
Define how instructions are submitted (secure portal, written direction, signed form), who receives confirmations, and escalation steps for exceptions.
State retention periods, regular review frequency, audit access, and responsibilities for updating the direction after staff or system changes.
| Field | Configuration |
|---|---|
| Authentication | Use email OTP or SMS code for signer verification |
| Field Types | Use signature, date, text, and dropdown fields |
| Conditional Logic | Show fields only when relevant to reduce errors |
| Routing Order | Define sequential or parallel approvers as needed |
Ensure the chosen solution meets regulatory needs (ESIGN/UETA compliance) and any industry-specific requirements, such as HIPAA BAA for health-related treasury activity.
Allow 3–5 business days for multi-level approvals before submission
Banks commonly require 1–3 business days to update account instructions
Respect bank ACH/Wire cutoff times to avoid next-day execution
Expect formal bank acknowledgment within 24–72 hours
Provide immediate written notice and reauthorization when changes occur
Finalized internal version ready for review
Signatures collected from authorized personnel
Document transmitted through secure channel
Official acceptance or required follow-up received
The Treasury Director typically has delegated authority for daily cash operations, signs high-value directions, and enforces dual-control policies. The direction should state the Director’s limit, alternate signers, and escalation procedure for exceptions to preserve continuity.
An Authorized Signatory (finance controller or CFO) may approve payments within a specified threshold and must appear on bank signature cards. Include title, specimen signature, and any conditions on authority such as dual-approval requirements.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |