A written Tree Installation Agreement clarifies responsibilities, protects property owners and contractors, and creates a record for permits, warranties, and insurance claims under applicable law.
Typical users include property owners, landscape contractors, municipal parks departments, and property managers who need clear terms for planting and ongoing care.
Parties should ensure signatory authority and, where required, municipal approvals are documented before work begins.
Describe precise tasks: species by botanical name, quantity, caliper/rootball size, planting locations with distances from structures, excavation depth, soil amendments, staking, mulching, and any irrigation tie-ins to avoid ambiguity and ensure correct procurement.
Specify start and completion dates, work hours, weather-delay protocols, and milestone inspections so parties can coordinate permits, site access, and payment on completion of defined stages.
State total price, deposit amount, payment milestones or retainage, accepted payment methods, and late fee or lien remedies to protect contractor cash flow while limiting owner exposure.
Define survival guarantee duration, conditions that void warranty (neglect, vandalism, drought), replacement procedures, and who bears replacement costs and replanting timing.
Allocate responsibility for municipal permits, arborist reports, utility locates, and any easement or HOA approvals so regulatory obligations are handled before planting.
Require contractor insurance limits, indemnity language, and responsibility for damage to utilities, sidewalks, landscaping, or third-party property, plus notice and claim-handling procedures.
| Field | Configuration |
|---|---|
| Signature Type | Email link or SMS code authentication |
| Required Attachments | Permit copy and proof of insurance |
| Notifications | Auto-notify parties on completion |
| Retention | Secure archive with exportable audit trail |
Use platforms that support PDF and DOCX formats and produce an auditable certificate of completion for each signing event.
Allow 2–8 weeks depending on municipality
Schedule within recommended seasonal months for species
Deposit at signing, balance at completion
Effective date or completion date as specified
Retain executed agreement and permit copies
Agreement signed and deposit received; project formally approved.
Municipal permit secured and utilities located before work begins.
Trees planted per specifications and initial inspection completed.
Owner or inspector verifies work; final payment and warranty begin.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |