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Trust Deed Resolution Agreement

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TRUST DEED RESOLUTION AGREEMENT

This Trust Deed Resolution Agreement (the Agreement) is made as of by and between Grantor Trust Name: acting by Trustee: (collectively, the Grantor), and Secured Party: (the Secured Party).

RECITALS

WHEREAS, the Grantor is the trustee of the trust identified by the Trust Instrument dated (the Trust Instrument), and the Trust holds certain real property described below; and

WHEREAS, the Secured Party has agreed to extend credit or otherwise provide value to the Grantor in the principal amount of (the Secured Obligations), which obligations the Grantor desires to secure by a deed of trust encumbering the Property (as defined below); and

WHEREAS, the Trustee has authority under the Trust Instrument and applicable law to execute and deliver a deed of trust or other security instrument to secure the Secured Obligations and to take such actions as are necessary to effectuate the security interest.

NOW, THEREFORE

In consideration of the mutual covenants and agreements set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the following meanings unless the context otherwise requires: "Property" means the real property and any improvements described in Section 2. "Secured Obligations" means the obligations described in the Recitals and any extensions, renewals, or modifications thereof. "Deed of Trust" means the deed of trust, security deed or mortgage, together with any assignments, modifications and further instruments, executed pursuant to this Agreement.

2. DESCRIPTION OF PROPERTY

The Grantor hereby authorizes the encumbrance of the following real property and any appurtenances thereto:

3. AUTHORITY AND RESOLUTION

The Trustee represents and warrants that (a) the Trustee has full power, authority and legal capacity under the Trust Instrument and applicable law to execute, deliver and perform this Agreement and to grant the security interest described herein; (b) no further consent, approval or authorization of any person is required to effectuate the execution and recordation of the Deed of Trust other than those consents specifically disclosed in writing to the Secured Party; and (c) the execution and delivery of the Deed of Trust are within the Trustee's powers.

4. EXECUTION, DELIVERY AND RECORDATION

The Trustee is hereby authorized and directed to execute, acknowledge and deliver, on behalf of the Grantor, the Deed of Trust in substantially the form agreed between the parties, and to take all actions necessary to record the Deed of Trust in the appropriate real property records to create, perfect and maintain the Secured Party's security interest in the Property.

5. TERMS OF THE DEED OF TRUST

The Deed of Trust shall secure the Secured Obligations and shall contain such covenants, representations, remedies and acceleration and foreclosure provisions as are customary for instruments of this nature and as may be reasonably required by the Secured Party, provided that such terms shall not be inconsistent with the Trust Instrument or with applicable law.

6. REPRESENTATIONS AND WARRANTIES

The Grantor represents and warrants to the Secured Party that: (a) the Grantor has fee simple or such interest in the Property as is necessary to grant the security interest described herein free and clear of liens other than as disclosed in writing to the Secured Party; (b) there are no actions, claims or proceedings pending or, to Grantor's knowledge, threatened that would materially impair the Grantor's ability to perform under this Agreement; and (c) the information provided by Grantor to Secured Party regarding the Property and the Trust Instrument is true and correct in all material respects.

7. COVENANTS

For so long as any Secured Obligations remain outstanding, the Grantor covenants to: (a) maintain the Property in good repair and not commit waste; (b) comply with all laws and permits applicable to the ownership and operation of the Property; and (c) not voluntarily convey, encumber or transfer any interest in the Property except as expressly permitted by the Secured Party in writing.

8. INDEMNITY

The Grantor shall indemnify, defend and hold harmless the Secured Party from and against any losses, liabilities, costs or expenses (including reasonable attorneys' fees) arising out of any breach of the Grantor's representations, warranties or covenants contained in this Agreement or out of the Grantor's ownership or operation of the Property, except to the extent such losses arise from the Secured Party's gross negligence or willful misconduct.

9. RECORDATION AND FURTHER ASSURANCES

The Grantor shall execute and deliver any additional documents and take such further actions as the Secured Party may reasonably request in order to effectuate, perfect or protect the security interest granted hereby, including but not limited to executing corrective or supplemental instruments for recordation.

10. NOTICES

All notices or communications required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth below or to such other address as a party may designate by notice in accordance with this Section. Notices shall be deemed given when delivered in person, one business day after deposit with a nationally recognized overnight courier, or three business days after deposit in the United States mail, postage prepaid, certified or registered mail, return receipt requested.

11. AMENDMENTS; WAIVER

This Agreement may be amended only by a written instrument signed by both parties. No waiver by any party of any breach or default shall constitute a waiver of any other or subsequent breach or default, nor shall any delay or failure to exercise any right constitute a waiver.

12. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state specified below, without regard to conflict of laws principles.

13. ENTIRE AGREEMENT

This Agreement, together with the Deed of Trust and any documents executed pursuant hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings and negotiations, whether written or oral, relating to such subject matter.

14. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the remaining provisions shall continue in full force and effect and the invalid provision shall be reformed to the minimum extent necessary to make it valid and enforceable.

15. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures delivered by electronic facsimile or as scanned images transmitted by electronic mail shall be effective for all purposes as original signatures.

16. MISCELLANEOUS

The obligations and benefits of this Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and permitted assigns. The Grantor shall not assign its obligations hereunder without the prior written consent of the Secured Party, which consent shall not be unreasonably withheld.

SIGNATURES

Grantor (Print Name):

By (Signature):

Date:

Secured Party (Print Name):

By (Signature):

Date:

Enter text✕

What a Trust Deed Resolution Agreement Is and When it Applies

A Trust Deed Resolution Agreement is a written instrument that documents the resolution, release, or reconveyance of a deed of trust or mortgage interest secured by real property. It records the parties, the loan or lien being resolved, and the actions that remove or modify the lien. Typical uses include full payoffs, partial releases for subdivided parcels, corrective reconveyances after clerical errors, and formal settlement of lien disputes. Properly executed and recorded, the agreement clears title and creates a public record of the change in lien status for third parties and title companies.

Why this Agreement Matters for Title and Risk Management

A clear Trust Deed Resolution Agreement documents the release or change in lien priority, reduces title risk, and protects buyers, lenders, and trustees. It ensures the public record accurately reflects the parties’ intentions and supports later closing and financing activity.

Why this Agreement Matters for Title and Risk Management

Who Typically Prepares and Signs This Agreement

Several parties commonly prepare or request a Trust Deed Resolution Agreement depending on the transaction and local practice.

  • Lenders and servicers who issue a release after payoff or settlement, often using standardized release language and corporate authorization.
  • Borrowers or grantors who require a recorded reconveyance to clear title before sale or refinancing.
  • Title companies and closing agents who request a resolving instrument to confirm lien status prior to issuing title insurance.

Each signer should review authority to execute, recording requirements, and any required notarization or witness formalities before signing.

Essential Elements of a Professional Trust Deed Resolution Agreement

A complete agreement balances legal precision with recording practicality and should make post-recording steps clear.

Parties

Full legal names for trustee, beneficiary, and trustor with the debtor’s legal entity type and signer titles to establish authority and attribution.

Property Description

Complete legal description or recorder’s parcel number (APN) that matches the original deed of trust to ensure the recorder links documents properly.

Referenced Instrument

Identify original deed of trust by recorder’s book/page or instrument number, date, and lender to remove ambiguity about which lien is affected.

Resolution Language

Clear operative clause specifying release, satisfaction, partial reconveyance, or modification, including effective date and conditions, and any retained remedies.

Authority & Execution

Statement of signer authority (corporate resolution, trustee certificate) and signature blocks for authorized signers with printed name and title.

Recording Instructions

Preferred county recorder, return-to address, and any recording fees or special handling notes to expedite accurate filing and delivery.

Step-by-Step: Preparing and Executing the Agreement

Follow these steps to prepare, approve, sign, and record a Trust Deed Resolution Agreement reliably.

  • 01
    Collect references: Locate the original deed and recording details.
  • 02
    Draft language: Prepare clear operative release or partial reconveyance text.
  • 03
    Confirm authority: Obtain corporate or trustee authorization documentation.
  • 04
    Sign and notarize: Execute in front of required notary/witnesses then record.

Configuring an Online Signing Workflow

When using an eSignature platform, set fields and authentication to match legal and recording requirements.

Field Configuration
Signature authentication Email link or SMS code; use stronger ID for high-risk signers
Notary / RON support Enable remote online notarization when state permits
Signer order Set ordered signing to require trustee then beneficiary signatures
Attach recorded copies Auto-send recorded instruments to all parties after filing

Typical Routing: From Draft to County Recorder

A consistent routing path reduces errors: prepare, approve, sign, notarize, and submit to the recorder with return instructions.

  • Prepare draft: Populate fields and attach exhibits.
  • Authorize signers: Have corporate or trustee resolutions on file.
  • Execute document: Sign, date, and notarize per jurisdiction rules.
  • Record and return: Submit to county recorder and confirm recording number.

Digital Signing and Distribution Considerations

Choose a platform that supports required file formats, notary workflows, and secure delivery for recorded documents.

  • Integrations: Salesforce, NetSuite, Google Workspace supported
  • File formats: PDF and DOCX with embedded fields
  • Authentication: Email, SMS, KBA, and advanced options

Verify the platform preserves an audit trail, stores execution evidence, and can attach the recorded instrument to the completed file.

Timing and Typical Processing Expectations

Recording and administrative timelines vary by county and the presence of title or escrow parties; plan for both execution and recorder processing times.

Execution timeframe:

Allow 3–10 business days for internal review and authorization

Notary scheduling:

Expect 1–3 business days if in-person; RON may be same-day

Recorder processing:

County recording can take 1–14 business days depending on workload

Title insurance update:

Title companies may require recorded proof before clearing conditions

Escrow closing:

Coordinate recording windows to meet closing date obligations

Common Preparation Errors to Avoid

  • Using an incomplete legal description or wrong parcel number, which prevents linking to the original deed of trust and delays recording.
  • Mismatched party names or titles that conflict with recorded instruments or corporate formation records and require re-execution.
  • Failing to attach required corporate resolutions, trustee certificates, or POAs, leading the recorder or title company to reject the instrument.
  • Applying the wrong signing formalities for the jurisdiction — for example, skipping required witnesses or using an invalid notary method.

Consequences of Errors or Omitted Steps

Recording rejection: Fee loss; re-submission required
Title defects: Clouded title; insurance delay
Liability exposure: Potential claims for wrongful release
Foreclosure risk: Incorrect reconveyance affects lien priority
Tax implications: Unresolved liens can complicate transfers
Delay costs: Closing postponements and storage fees

Key Milestones from Draft to Recorded Release

Track each stage with clear owners and expected timeframes to avoid last-minute delays at closing or title underwriting.

01

Draft Completion

Finalize language and attachments before routing for signature.

02

Approval & Authority

Confirm corporate or trustee authorizations and attach certificates.

03

Execution and Notarization

Signers perform execution and notary steps in correct order.

04

Recording Confirmation

Receive recorded instrument number and circulate copies.

eSignature Vendor Comparison for Trust Deed Resolution Agreements

Compare basic pricing and compliance features when selecting an eSignature provider for execution and RON support; signNow is listed first per table rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Required Document Data and Short Checklist

Full Names: Exact legal names
Legal Descriptions: Parcel/APN or metes and bounds
Recorded References: Book/Page or instrument number
Signer Titles: Officer or trustee title
Notary Block: State and county noted
Return Instructions: Recorder return-to address

Representative Signers and Their Roles

Corporate Officer

A corporate officer (e.g., CEO, CFO) signs for a lender or beneficiary when authorized. Include a corporate resolution or secretary’s certificate with the executed instrument to evidence signing authority and avoid challenges to the release.

Trustee / Grantor

A trustee or grantor signs to effect reconveyance or partial release. If the trustee acts under a deed of trust, attach trustee appointment documents and any required trustee certificates to validate the action.

Real-World Examples of Use

Below are two real customer stories illustrating common scenarios where a Trust Deed Resolution Agreement is used.

Martin Properties

Tim Martin needed to clear a paid-off construction loan for a resale property

  • He used a recorded reconveyance to remove the lien on two parcels
  • The recorded instrument allowed the sale to close and the title company to issue an owner’s policy without an exception.

Fertility Centers of Illinois

John Butler required a corrective reconveyance after a clerical error in the beneficiary name

  • The law firm drafted a corrective release referencing the original instrument
  • The recorder accepted the correction and title was cleared for refinancing.

Frequently Asked Questions and Troubleshooting

Answers to common questions about execution, recording, eSignatures, and evidence needed to support a Trust Deed Resolution Agreement.


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