Ownership Chart
A diagram showing direct and indirect ownership paths with percentage stakes and ownership thresholds clearly labeled so reviewers can trace natural persons to the ultimate ownership level.
A complete UBO Structure Document reduces onboarding delays, supports Bank Secrecy Act/AML compliance, and helps meet counterparty and regulator requests. It creates an auditable record of ownership and control for legal, tax, and compliance reviews while reducing the risk of account restriction or fines.
These documents are prepared by corporate legal teams, compliance officers, and external counsel during client onboarding or corporate transactions.
Financial institutions, corporate treasury, auditors, and regulators review the document as part of KYC/AML checks and ongoing monitoring.
A diagram showing direct and indirect ownership paths with percentage stakes and ownership thresholds clearly labeled so reviewers can trace natural persons to the ultimate ownership level.
Legal name, jurisdiction of formation, registration/FILE number, and primary business activity for each entity in the chain to permit regulatory cross-checks.
Full legal name, date of birth, country of citizenship, residential address, and ownership percentage for each natural person meeting the beneficial owner threshold.
Description of voting rights, board composition, nominee arrangements, and contractual control mechanisms that show de facto control beyond ownership percentages.
Copies of formation documents, shareholder ledgers, operative agreements, and government-issued IDs that corroborate the stated ownership and control relationships.
A dated certification by an authorized signatory confirming completeness and accuracy, with the signatory’s title, contact, and signature (and notarization if required).
| Field | Configuration |
|---|---|
| Required Fields | Make legal name, DOB, ownership percent required |
| Conditional Logic | Show control fields when ownership exceeds threshold |
| Signer Authentication | Enable multi-factor or access code |
| Audit Trail | Record timestamps, IP, and signer events |
Choose a platform that supports PDF/Word upload, secure storage, audit trails, and configurable fields for identity capture.
Ensure the chosen system supports secure encryption in transit and at rest, detailed audit logs, and the ability to attach supporting documents and notarizations where required.
Provide with account opening or request
Update within 30 days of material change
Annual or risk-based refresh cycles
Use documents dated within prior 12 months
Retain records per regulatory retention rules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |