Client Identification
Legal name, account identifiers at both firms, tax ID or investor ID to ensure accurate mapping.
Accurate completion reduces settlement delays, prevents failed transfers, and ensures regulatory traceability under broker-dealer recordkeeping requirements. Proper instructions protect client assets and support timely reconciliation between custodians and executing brokers.
The UBS PB to TD Transaction Form is completed by operations, wealth management teams, or authorized client signatories when initiating inter-custodial transfers.
Validation by compliance and custody control teams is commonly required before transmission to receiving firms to meet internal controls and regulatory obligations.
An individual whose authority to instruct transfers is documented in the account agreement or corporate resolution. Their signature binds the account holder and authorizes funds or securities movement between firms; mismatched authority may be rejected.
Custody or operations staff validate routing, DTC or ACATS codes, and settlement dates. Their review establishes that transfer fields match internal records and external counterparty requirements, reducing settlement exceptions.
| Field | Configuration |
|---|---|
| Account Number | Required, exact-match validation |
| CUSIP/ISIN | Structured field, pattern enforced |
| Signer Auth | Email + SMS code or corporate SSO |
| Delivery Method | Secure API or encrypted PDF |
Choose a platform that provides audit trails, secure transmission, and optional elevated signer authentication for high-value transfers.
Ensure platform supports legal requirements for electronic records and exportable audit trails to satisfy regulators and counterparty verification.
End of business day for same-day processing
T+2 for most equity transfers
1–3 business days after settlement
Typically 5–10 business days
Preserve executed form per policy
Sender uploads signed instruction and supporting documents.
Delivering firm confirms holdings and availability.
Instruction sent via ACATS/DTC or secured API to TD.
Receiving firm posts assets and notifies account holder.
Legal name, account identifiers at both firms, tax ID or investor ID to ensure accurate mapping.
CUSIP/ISIN, share class, and exact quantity or dollar amount for each line item.
Desired settlement date, method (ACATS/DTC), and any special handling instructions.
UBS internal contact, desk, and operations reference for queries.
TD receiving desk, account owner name, and internal routing codes.
Signature block, printed name, title, and date; include electronic signature metadata if e-signed.
Attach recent account statements showing ownership and available quantities to substantiate the transfer.
Include power of attorney or corporate resolutions when signatory authority is delegated.
Save completed forms and audit trails as PDF/A for preservation and as CSV for reconciliation ingestion.
Ensure exported record contains timestamps, IP addresses, and signer authentication details.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Verify with vendor | Verify with vendor | Verify with vendor | Verify with vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |