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UCC Term Agreement

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UCC TERM AGREEMENT

Parties and Identification

Agreement Date:

WHEREAS

WHEREAS, Secured Party and Debtor entered into certain commercial arrangements under which Debtor has outstanding obligations to Secured Party; and

WHEREAS, Debtor desires to grant and Secured Party desires to take and retain a security interest in certain collateral described below to secure Debtor's payment and performance obligations under this Agreement; and

WHEREAS, the parties wish to set forth the terms, duration and conditions under which the security interest will be perfected, maintained, and terminated.

Grant of Security Interest and Collateral

Debtor hereby grants to Secured Party a continuing security interest in the following collateral (the "Collateral") to secure all present and future obligations owed by Debtor to Secured Party under this Agreement and any related documents:

Scope of Work

Secured Party shall have the right, but not the obligation, to provide collateral management, monitoring and related services reasonably necessary to preserve the value and perfection of the Collateral. The scope of such services, including specific duties, frequency of reporting, and performance standards, is set forth below.

Payment Terms

Debtor shall pay Secured Party for services and for any fees associated with perfection, filing, maintenance, and enforcement of the security interest as set forth herein.

If any payment is not received within days after its due date, a late fee equal to % per month (or the maximum permitted by applicable law, if less) shall accrue on the overdue amount until paid in full.

Term and Termination

This Agreement commences on the Commencement Date and continues in effect through the Termination Date unless earlier terminated in accordance with this section.

Commencement Date:    Termination Date:

Either party may terminate this Agreement for convenience upon providing the other party the notice period set forth above. Termination shall not relieve Debtor of obligations accrued prior to termination or affect Secured Party's rights with respect to the Collateral until such time as Secured Party executes and delivers any required termination statement or other release.

Representations, Warranties and Covenants

Debtor represents and warrants that Debtor has good and marketable title to the Collateral free of any other security interest except as expressly disclosed to Secured Party in writing; Debtor has full power and authority to grant the security interest; and no authorization, registration, or consent is required other than those already disclosed.

Debtor covenants to maintain the Collateral, to notify Secured Party promptly of any material adverse change in the Collateral or Debtor's business and to execute such financing statements, continuation statements, assignments and other documents and instruments as Secured Party may reasonably request to perfect, maintain, or protect the security interest.

Default and Remedies

An Event of Default shall occur upon: (a) Debtor's failure to pay any amount when due; (b) Debtor's breach of any material covenant or representation; (c) Debtor's insolvency, appointment of a receiver or commencement of bankruptcy proceedings; or (d) any creditor obtaining a lien on the Collateral not consented to by Secured Party.

Upon the occurrence of an Event of Default, Secured Party may exercise all rights and remedies provided by this Agreement and applicable law, including but not limited to taking possession of the Collateral, selling or otherwise disposing of the Collateral, and applying proceeds to Debtor's obligations, after providing such notice as may be required by applicable law.

UCC Filings; Perfection; Continuation

Debtor authorizes Secured Party to file one or more financing statements, continuation statements, amendments and termination statements in any filing office necessary or advisable to perfect and continue the security interest granted hereunder. Debtor shall, at Secured Party's request, promptly execute any financing statement or related document required for filing.

Secured Party shall have the right to pay any taxes or other charges levied against the Collateral and to add such amounts to Debtor's obligations secured hereby.

Confidentiality

Each party shall keep confidential and not disclose to any third party the terms of this Agreement and any non-public information obtained in connection with this Agreement, except to the extent disclosure is reasonably necessary to enforce rights herein, to its legal or financial advisors subject to confidentiality obligations, or as required by applicable law. The obligation of confidentiality shall survive termination of this Agreement for a period of years.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below (or to such other address as a party may designate by notice to the other).

Governing Law; Jurisdiction

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. The parties submit to the exclusive jurisdiction of the federal and state courts located in that State for any disputes arising out of or relating to this Agreement.

Entire Agreement; Amendment

This Agreement, together with any schedules and financing statements executed in connection herewith, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral. This Agreement may be amended only by a written instrument executed by both parties.

Miscellaneous Provisions

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. No waiver of any breach shall constitute a waiver of any other or subsequent breach. Headings are for convenience only and shall not affect interpretation.

Execution

The parties have executed this UCC Term Agreement as of the Agreement Date set forth above.

Secured Party - Printed Name:

By:

Date:

Debtor - Printed Name:

By:

Date:

Enter text✕

What a UCC Term Agreement Is and When It's Used

The UCC Term Agreement is a legal document used to terminate or amend a previously filed UCC financing statement or to document the end of obligations secured under a security agreement. It records that a secured party releases its security interest in specified collateral, clarifies effective dates, and updates public filing records where required. Many jurisdictions accept electronic submission and eSignatures for these forms, but requirements can vary by state. Parties typically use this agreement to confirm release conditions, avoid filing conflicts, and provide evidence for lenders, borrowers, and title searches.

Why a Clear Term Agreement Matters

A clear UCC Term Agreement reduces title risk, establishes release timing, and documents the consent of parties. It helps lenders close out secured interests, prevents duplicate claims in public records, and provides documentary evidence necessary for subsequent financing or property transfers.

Why a Clear Term Agreement Matters

Who Typically Prepares or Uses a UCC Term Agreement

Typical users include secured lenders, borrowers, title agents, and corporate counsel preparing or filing termination statements.

  • Secured lenders: record release to clear collateral and update lien priority.
  • Borrowers: confirm discharge of security interest and maintain proof for title searches.
  • Title agents: verify public filings and request terminations before closings.

Secondary users include closing attorneys, real estate professionals, and loan servicers tracking releases for property conveyances.

Step-by-Step: Preparing and Filing a UCC Term Agreement

Follow these steps to prepare and submit a UCC Term Agreement correctly through state filing portals or clerk offices.

  • 01
    Gather documents: Locate original financing statement, security agreement, and supporting releases.
  • 02
    Complete form: Fill party names, file number, collateral, and effective date.
  • 03
    Obtain signature: Authorized signer executes and dates the termination document.
  • 04
    File with SOS: Submit per state instructions; retain confirmation of filing.

Where to File and Who Receives the Final Record

File term agreements with the filing office that handled the original UCC filing, usually the state Secretary of State.

  • State SOS: Primary filing location for most UCC terminations.
  • County Clerk: Some states or localities require additional county-level filings.
  • Title Companies: Provide termination copies for closing and title insurance purposes.
  • Electronic Portals: Use SOS online systems or approved e-filing vendors when available.

Configuring an Online Workflow for UCC Term Agreements

Configure an online workflow to collect signatures, validate fields, and submit a record copy for filing.

Field Configuration
Form Template Pre-fill known party data and required fields.
Signer Order Set signing sequence for secured party then debtor.
Authentication Choose email, SMS OTP, or knowledge-based verification.
File Export Export signed PDF and generate filing-ready copies.

Digital Signing and eSubmission Essentials

Use an eSignature solution that supports audit trails, common document formats, and integrations with state portals.

  • Formats: Supports PDF, DOCX, and text-based forms.
  • Integrations: Salesforce, NetSuite, Google Workspace, Microsoft 365 supported.
  • Security: TLS in transit and AES-256 at rest.

Entry-Level eSignature Pricing for UCC Workflows

Compare typical entry-level pricing and feature availability across common eSignature vendors for UCC Term Agreement workflows and filings.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Key Elements to Include in a Professional UCC Term Agreement

A professional UCC Term Agreement clearly identifies parties, references the original filing, specifies collateral released, and states effective release conditions to ensure public records are accurate and enforceable.

Purpose

Document the secured party's release or termination of a security interest in identified collateral, specify the effective date, and provide a record for lenders, borrowers, and third parties relying on public filings.

Parties

List secured party and debtor with full legal names, addresses, and organizational identifiers; include contact details for filing follow-up and clarify which entity is releasing the security interest.

Collateral

Provide a precise collateral description matching or clearly referencing the original UCC filing; avoid generic phrases and use serial numbers or account ranges when applicable to eliminate ambiguity.

File Reference

Include the original financing statement file number, jurisdiction, and filing office to tie the termination to the correct public record and facilitate clerk searches and indexing.

Release Language

State that the secured party releases the security interest in described collateral, specify any retained rights or exceptions, and indicate conditions or partial releases if only some collateral is affected.

Signatures & Authority

Include signature blocks with printed name, title, date, and a statement of signatory authority; attach corporate resolutions or power of attorney if required by the filing office.

Essential Information to Provide

Secured Party: Full legal name and mailing address.
Debtor: Exact legal name and identifier.
File Number: Original financing statement file number.
Collateral: Specific description or reference.
Effective Date: Use MM/DD/YYYY date format.
Signatory Info: Name, title, contact, and capacity.

Penalties and Risks of Incorrect or Incomplete Terminations

Failed Filing: Unreleased lien remains
Incorrect Debtor: Termination may be ineffective
Mismatched Names: Clerk rejection or indexing error
Invalid Signature: Challenge to release validity
Late Termination: Continued lien priority issues
Tax Withholding: Backup withholding risk on payments

Common Mistakes to Avoid

  • Submitting a termination that omits the original filing number or jurisdiction, causing clerks to be unable to link the termination to the financing statement and delaying processing.
  • Using an abbreviated or trade name for debtor or secured party instead of the exact legal name listed on the original financing statement, which leads to indexing mismatches.
  • Failing to confirm signer authority or attach corporate resolutions when a corporate entity signs, exposing the termination to later challenges by creditors or counterparties.
  • Relying on an unsigned electronic copy or image without a verified audit trail, which can undermine enforceability under ESIGN and complicate title searches.

Typical Timelines and Processing Expectations

Filing timelines vary by state; expect same-day to several business-day processing depending on online portal and clerk workload.

Effective Date:

Specified on form; governs release timing.

Electronic Filing:

Often processed faster than paper filings.

Acknowledgment Receipt:

Retain confirmation number or emailed receipt.

Clerk Processing Time:

Ranges from same-day to 5 business days.

Record Updating:

Title companies may take extra time to reflect release.

Practical Tips for Accurate and Efficient Completion

Adopt consistent data practices, confirm signatory authority, and keep clear filing records to reduce disputes and clerical delays.

Verify legal names and identifiers
Cross-check the debtor and secured party names against the original financing statement and corporate records. Use the exact name and organizational identifier to avoid indexing errors and ensure the termination links correctly to the financing statement.
Attach supporting corporate authorization
When a corporation or LLC signs, include a corporate resolution or certificate showing the signer's authority. This documentation reduces the risk of post-filing challenges and speeds clerk acceptance where proof of authority is required.
Use precise collateral descriptions
Avoid blanket phrases like 'all assets' unless the original filing used that term; instead specify serial numbers, account ranges, or categories to make it clear which collateral is released and which remains encumbered.
Maintain audit trails and confirmations
Keep digital records of the signed termination, email receipts, filing confirmations, and any notarization logs. These records support enforceability under ESIGN and are essential for title agents and auditors investigating release validity.

Use Cases: How Terminations Resolve Title and Lien Issues

Real-world examples show how UCC Term Agreements clear liens and facilitate property transfers in lending and real estate closings.

Optica Ventures

Optica Ventures cleared an obsolete financing statement before selling an asset by coordinating lender release signatures and filing a termination with the state SOS.

  • Electronic signatures reduced turnaround to days.
  • The recorded termination prevented title defects during closing, saved manual courier time, and gave buyers and insurers clear evidence that collateral had been released, avoiding last-minute title exceptions or encumbrance disputes.

Martin Properties

Martin Properties used a UCC Term Agreement to remove a lien after full loan payoff, matching collateral descriptions to the original filing for a clean public record.

  • Signed, dated, and filed electronically.
  • This approach streamlined the release process, reduced clerical errors, and produced a filing receipt that accommodated title insurance underwriting requirements, simplifying subsequent sales and refinancing workflows across multiple jurisdictions and lender records.

Who Has Authority to Sign

Corporate Officer

A corporate officer with signatory authority may execute the termination; include printed name, title, and attach a corporate resolution or secretary certificate if the filing office or counterparties require proof of authority. Corporate minutes are helpful.

Individual Debtor

An individual debtor or an authorized representative must sign with printed name and date; if signing on behalf of an entity, provide documentation establishing representative authority, such as power of attorney or corporate authorization, to avoid clerk rejections.

Choosing Between a Termination and an Amendment

Contrast UCC Term Agreements with related filings to choose the correct instrument for releasing or modifying secured interests.

Criteria UCC Term Agreement UCC Amendment
Primary purpose release lien modify security terms
Public record effect records release updates existing record
Original file required
Signatory required secured party signature parties per agreement
Typical use loan payoff release correct collateral details

Key Milestones and Processing Stages

Track milestones from payoff through filing confirmation to ensure the release posts correctly and title issues are resolved before closing.

01

Loan Payoff

Clear indebtedness and obtain payoff statement.

02

Prepare Termination

Draft termination referencing original filing number.

03

Obtain Authorization

Signer confirms authority and signs document.

04

File & Confirm

Submit to SOS and retain filing receipt.

Frequently Asked Questions About UCC Term Agreements

Common questions about preparing, signing, and filing UCC Term Agreements are answered below to reduce errors and clarify state-specific practices.


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