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United States Ski Association USSA Document

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United States Ski and Snowboard Association, Consent and Joinder Agreement

Agreement made on the , between United States Ski & Snowboard Association, a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Association, in favor of and for the benefit of of , hereinafter called Athlete, and , of , in relation to the agreement between them dated (which agreement is referred to hereinafter as the Endorsement Agreement), a copy of which is attached hereto as Exhibit A.

Whereas, the United States Ski & Snowboard Association is the National Governing Body (NGB) for skiing and snowboarding recognized by the United States Olympic Committee (USOC), and is the National Association for skiing and snowboarding in the United States recognized by the International Ski Federation (FIS); and

Whereas, Company desires to obtain commercial endorsement rights of Athlete in accordance with the terms set forth in the Endorsement Agreement attached hereto as Exhibit A, and Athlete desires to confer such commercial endorsement rights; and

Whereas, Athlete is a member of NGB and currently of the U.S. Ski Team or U.S. Snowboard Team, who has entered into a U.S. Ski and Snowboard Team Membership Agreement with NGB, a copy of which is attached hereto as Exhibit B, and incorporated herein by reference; and

Whereas, under the above-referenced Team Membership Agreement between Athlete and NGB, Athlete requires the consent and joinder of NGB to any endorsement agreement before the execution or entry into the same may become valid and enforceable;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. NGB hereby acknowledges, consents to and joins in the Endorsement Agreement between Athlete and Company, subject to the terms and conditions set forth herein, as well as any applicable terms or limitations set forth in the Team Membership Agreement between Athlete and NGB, which is incorporated herein by this reference.

2. NGB hereby reserves, and Company and Athlete hereby grant to NGB, the right unilaterally to require modification at any time of any provision of the Endorsement Agreement which may, in the sole good faith judgment of NGB, place Athlete’s competition eligibility at risk under any FIS or NGB rules or regulations then in effect. In the event that Athlete and Company receive written notice from NGB of such a required modification, Athlete and Company shall immediately amend the Endorsement Agreement in writing, signed by both parties, to reflect such modification, and shall provide a written copy of such amendment to NGB. NGB’s consent and joinder to the Endorsement Agreement is specifically conditioned, among other things, upon the agreement by Athlete and Company to honor and comply with any such modification required under this consent and joinder. Failure by Company and Athlete to immediately honor and comply with any such requirement of modification may jeopardize Athlete’s NGB and FIS competition eligibility and shall constitute grounds for NGB to terminate Athlete’s Team Membership Agreement, and to remove Athlete from the U.S. Ski Team or U.S. Snowboard Team.

3. NGB hereby disclaims and disavows on its own behalf any and all representations and warranties made by Athlete to Company in connection with the Endorsement Agreement, and similarly disclaims and disavows any representations by Company to Athlete concerning the Endorsement Agreement and any related matters. Athlete understands and agrees that NGB does not warranty or guaranty the performance of any obligation by Company, and further that NGB shall have no liability to him/her for or in connection with any breach or failure to perform any obligation set forth in the Endorsement Agreement by Company, and Athlete hereby waives, releases and agrees to defend and indemnify NGB from and against any claim of such liability. Similarly, Company understands and agrees that NGB does not warranty or guaranty the performance of any obligation under the Endorsement Agreement by Athlete. Company understands and agrees that NGB shall have no liability to Company for or in connection with any breach or failure to perform any obligation set forth therein by Athlete, and Company hereby waives, releases and agrees to defend and indemnify NGB from and against any claim of such liability.

4. Any rights granted to Company under the Endorsement Agreement shall not include any right to reproduce or use in any way any name(s) and/or mark(s) owned by NGB. Such names and marks include, without limitation, the names United States Ski Team and United States Snowboard Team, and any derivations thereof, as well as the U.S. Ski Team and U.S. Snowboard Team “shield” logos, and the NGB logo. To the extent any such name or logo may appear incidentally, in the form of a uniform patch or other similar incidental feature in any photograph or videotape of Athlete, NGB may (at its option) bar Company from utilizing such photograph or videotape if exclusivity has been granted by NGB to any third party for any product or service category in which Company also does business. Under no circumstances shall Company be entitled to highlight any name(s) or mark(s) owned by NGB or make specific reference to any affiliation between Athlete and NGB, the U.S. Ski Team or U.S. Snowboard Team without the prior written consent of NGB. All parties hereto understand and agree that NGB shall be entitled to withhold such consent for any reason, and/or may condition the granting of such consent upon the payment of separate consideration to NGB or its designee.

5. Notwithstanding anything to the contrary in the Endorsement Agreement, Company agrees to remit to NGB, and NGB agrees to receive and administer on behalf of Athlete, all monetary payments and other consideration due to Athlete under the Endorsement Agreement.

6. NGB’s consent and joinder to the Endorsement Agreement is specifically conditioned, among other things, upon:

A. Athlete’s acknowledgment that he/she is solely responsible for negotiating and evaluating the substantive terms of that agreement and for protecting and maximizing his/her rights thereunder, and

B. Athlete’s waiver, release of, and indemnification against any claims against NGB which relate in any way to the substantive terms of the agreement or any failure to perform by any party other than NGB.

7. Athlete and Company agree that any publicity appearance obligations imposed upon Athlete under the Endorsement Agreement shall be subject to Athlete’s schedule of training, competition and other NGB activities and events.

8. Company and Athlete hereby represent and warrant that Company shall not use Athlete’s name, likeness, image, performance or any of Athlete’s other publicity rights in connection with any promotion, marketing, advertising or sale of any product or service for which NGB has granted, or is negotiating for a grant of, exclusivity to any third party. Notwithstanding the foregoing section, Athlete specifically grants to NGB the irrevocable, fully paid up, worldwide right and license to use Athlete’s image in any NGB group licensing promotion. Athlete understands that NGB will exercise this right only in a group basis, i.e. applications involving the use of images of three or more Athletes. The product and service categories in which NGB has granted, or is negotiating for a grant of, exclusivity to any third party are listed on Exhibit C attached hereto, and hereby incorporated by reference.

9. Notwithstanding any provision in the Endorsement Agreement to the contrary, (i) NGB shall have no obligations, responsibilities or liabilities in connection with such agreement other than those specifically set forth in this Consent and Joinder, (ii) this Consent and Joinder shall and does constitute a binding written modification of and to the Endorsement Agreement, and any similar agreement under which Company would acquire or has acquired any endorsement rights of or from Athlete, and (iii) this modification and the Endorsement Agreement itself shall be unalterable absent a written agreement to the contrary signed by Athlete, Company and NGB. This Consent and Joinder shall be binding upon and inure to the benefit of all successors and assigns of NGB, Athlete and Company.

10. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect. Notwithstanding the foregoing, nothing herein shall in any way limit the right of any party hereto to seek preliminary or emergency injunctive relief with respect to any alleged unauthorized use of (i) any names and/or marks owned by NGB or (ii) Athlete’s name, likeness, image, performance or any of Athlete’s other publicity rights.

11. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

12. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

13. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

14. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

15. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

16. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

17. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

__________________________________

United States Ski & Snowboard Association (Name of Company)

By:

__________________________________

(Name of Company)

By:

_________________________________________

EXHIBITS

EXHIBIT A

Athlete / Sponsor Endorsement Agreement

EXHIBIT B

Athlete Team Membership Agreement

EXHIBIT C

Product and Service Categories Reserved Exclusively to NGB

 United airline Ski & Snowboard

 Visa credit card Ski & Snowboard

 Sprint telecommunications provider Ski & Snowboard

 Budweiser malt beverage Ski & Snowboard

 Chevrolet vehicle Ski & Snowboard

 Banknorth bank Ski & Snowboard

 Charles Schwab investment services provider Ski & Snowboard

 Scudder Mutual Funds Ski & Snowboard

 Nature Valley Granola Bars Energy Bar Ski & Snowboard

 Smartwool socks Ski & Snowboard

 Under Armour Base Layer Ski

 Spyder Outerwear Alpine Ski

 Hilfiger Outerwear Freestyle Ski

 Grandoe Gloves Freestyle Ski

 Reusch Gloves Alpine Ski

Note: Athletes are also prohibited from entering into endorsement agreements or otherwise contracting with providers of products in the following categories unless those providers are Official Suppliers of NGB.

 Skis

 Boots

 Bindings

 Ski Poles

 Helmets

 Goggles

 Sunglasses

 Wax

 Ski tools, gates and accessories

 Physical Therapy Clinics

 Orthopedic Clinics

 Hospitals/Medical Centers

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What the United States Ski Association USSA Document Is

The United States Ski Association USSA Document commonly refers to membership, event registration, waiver, medical release, and sanctioning paperwork used by athletes, teams, event organizers, and volunteers affiliated with U.S. ski and snowboard competitions. These documents collect participant identity, emergency contacts, medical disclosures, acknowledgements of risk, and signature consent for competition rules and insurance purposes. Although formats vary by program and event type, the core purpose is consistent: document participant acceptance of risk, record medical and contact data, and obtain legally valid signatures or parental consents when required.

Why a Clear USSA Document Matters

A well-structured USSA document reduces liability exposure, ensures organizers can respond to medical incidents, and documents consent for participation. Clear language and complete fields help preserve enforceability across jurisdictions and make processing by officials, insurers, and medical staff faster and more reliable.

Why a Clear USSA Document Matters

Who Typically Completes or Holds This Document

Different stakeholders prepare, sign, or store USSA documents depending on role and event scale.

  • Athletes and participants must supply personal and medical details and sign to confirm acceptance of risk and rules.
  • Parents or legal guardians sign consent and medical releases for minors before they compete or practice.
  • Event organizers, coaches, and insurers use the completed documents to confirm eligibility, manage safety, and support claims.

Accurate completion by each party speeds eligibility checks and reduces downstream disputes or insurance delays.

Step-by-Step: How to Complete and Collect Signatures

Follow these steps to prepare, distribute, and finalize a USSA document for an event or membership.

  • 01
    Prepare: Assemble participant and event details; confirm fields required.
  • 02
    Add Fields: Place name, DOB, medical, consent, and signature fields in the document.
  • 03
    Send: Distribute to participants or guardians via email or secure link.
  • 04
    Store: Save signed copies in an organized, access-controlled repository.

Typical eSigning Workflow for USSA Documents

A standard online workflow shortens turnaround time and preserves a clear audit trail for each signer action.

  • Upload: Upload PDF or Word document to your signing platform.
  • Tag Fields: Place signature, initial, and data fields where needed.
  • Authenticate: Choose signer authentication method (email, SMS, or stronger).
  • Complete: Signer reviews and applies electronic signature; system records audit data.

Digital Workflow Settings to Configure

Configure these settings before sending to align security and administrative needs.

Field Configuration
Authentication Email link, SMS code, or KBA depending on risk.
Expiration Set automatic link expiry to limit access after a chosen period.
Reminders Schedule automatic reminders for unsigned recipients.
Attachments Allow upload of supporting documents like medical notes if necessary.

Sharing and Platform Considerations for eSubmission

Choose delivery methods and integrations that meet security and operational needs.

  • Email Delivery: Standard method; ensure messages come from a verified sender address.
  • In-Person / Kiosk: Useful at check-in for on-site signing on tablets or kiosks.
  • Integration: Connect with cloud storage or roster systems for automated recordkeeping.

Confirm chosen channels support required authentication, audit trails, and secure storage before distribution.

Representative eSignature Pricing and Feature Comparison

Compare common vendor entry points and selected features relevant to recurring event organizers and membership programs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and Compliance Features to Expect

Encryption in Transit: TLS 1.2/1.3
Encryption at Rest: AES-256
Certifications: ISO 27001, SOC 2 Type II
HIPAA: BAA available when required
ESIGN / UETA: Compliant with e-signature laws
Audit Trail: Timestamp, IP, and action history

Common Legal Risks and Consequences

Unenforceable Waiver: May be rejected by courts
Missing Guardian Signature: Minor participation may be invalidated
Invalid Signature: Authentication gaps can void consent
HIPAA Violation: Improper PHI handling risks penalties
Insurance Denial: Incomplete forms may lead to claim denial
State Exceptions: Certain statutes bar waiver of negligence

Key Timing and Deadline Considerations

Observe timing requirements for signature collection, insurance reporting, and eligibility verification.

Pre-Event Completion:

Collect signed documents before athlete check-in

Minor Consent Deadline:

Obtain parental consent prior to any participation

Insurance Reporting:

Report incidents per insurer terms, often within 30 days

Annual Review:

Review and update forms yearly or with rule changes

Retention Check:

Archive records according to retention policy

Key Milestones From Draft to Archive

Sequential milestones show the lifecycle from creating a document to long-term storage and review.

01

Drafting

Prepare standard language and mandatory fields

02

Internal Review

Legal or risk team reviews wording and compliance

03

Signing

Collect signatures, notarizations, or parental consents

04

Archival

Store completed records with access controls

Practical Examples of Document Use

These brief scenarios illustrate common USSA document workflows for events and team programs.

Team Registration Example

A regional junior team requires updated waivers each season and medical forms 15–30 words

  • Centralized roster upload accelerates verification 5–15 words
  • Organizers attach signed forms to athlete profiles and keep copies for insurers and coaches, reducing eligibility disputes and simplifying event check-ins for the season.

Event Sanctioning Example

An event organizer collects signed participant waivers during online registration 15–30 words

  • Electronic signatures reduce on-site lines 5–15 words
  • Completed records are exported to secure storage, linked to incident reporting workflows, and retained according to insurer and state retention requirements to support any post-event inquiries.

Practical Tips for Accurate and Efficient Completion

Adopt consistent practices to reduce errors, preserve enforceability, and streamline processing for staff and participants.

Standardize Form Templates
Use a single, version-controlled template with mandatory fields clearly marked; store previous versions for auditability and avoid ad hoc edits that change legal language or required disclosures.
Require Explicit Consent
Include an explicit electronic consent statement for participants and a separate parental consent section for minors; ensure the consumer disclosure and consent meet ESIGN requirements for consumer-facing records.
Use Strong Authentication
Select appropriate signer authentication based on risk: email or SMS for routine membership, and multi-factor or knowledge-based methods for high-risk releases or when identity certainty is critical.
Centralize Storage and Access
Store signed documents in an access-controlled repository, maintain audit trails, and restrict administrative editing to preserve evidentiary integrity and support compliance reviews.

Frequently Asked Questions and Troubleshooting

Answers to common questions about enforceability, e-signing, notarization, and privacy for USSA documents.


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