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Utah Residential Rental Agreement

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RESIDENTIAL RENTAL AGREEMENT

Tenant, , agrees to rent from Owner, , the premises located in the City of , County of , State of Utah, located at (address) Apt. # consisting of:

Bedroom(s) Bathroom(s) Kitchen Living Room

Family Room Storage Unit Other (specify)

upon the following terms and conditions:

INITIAL PAYMENTS:

Received from , tenant(s), the sum of $ paid by Cash Check Money Order Other () (specify if Other)

as payment to be applied as follows:

Rent for period from to .............. $

Last Month's Rent ................................... $

Refundable Security Deposit ......................... $

Non-refundable Deposit .............................. $

Other ............................................... $

TOTAL .............................................. $

1. TERM: This agreement shall begin on and continue (check one of the following)

on a lease basis until ; OR

on a month-to-month basis until either party terminates by written notice 15 days prior to the end of the rental period.

2. RENT: Rent shall be $ per month, payable in advance on the day of each calendar month to Owner or Owner's agent at the following address:

If rent is not paid within five days after due date, Tenant agrees to pay a late charge of $10.00.

3. USE and OCCUPANCY: Leased premises shall be used as a residence by adults and children. No additional occupants will reside there without written consent of Owner.

This agreement is between each tenant individually and Owner. In the event of a default by one tenant the remaining tenant shall be responsible for their pro-rated share of the monthly rent and responsible for all other provisions of this agreement.

4. UTILITIES: Owner shall be responsible for the following utilities and services: Water Sewer Gas Electricity Other (specify) .

Tenant shall be responsible for the following utilities and services: Water Sewer Gas Electricity Other (specify) .

5. DISCLOSURE: Owner shall provide name, address and telephone number of Owner and responsible agent to Tenant. Owner shall keep this information current.

6. PETS: Resident shall be allowed to bring the following pets onto the premises:

7. ORDINANCES AND STATUTES: Tenant and Owner shall comply with all laws, health codes, and regulations of all municipal, state and federal governments which apply to leased premises and this relationship.

8. ASSIGNMENT and SUBLETTING: Tenant shall not assign or sublet leased premises without prior written consent of Owner.

9. MAINTENANCE, REPAIRS and ALTERATIONS: Owner and tenant acknowledge the premises as being in the condition indicated on the attached checklist, if signed by each of them. It is presumed that any malfunction of equipment or appliance was not caused by Tenant and is the responsibility of Owner. Tenant shall maintain the premises in a clean and safe condition and shall be responsible for any damages beyond normal wear and tear resulting from actions of Tenant(s) or knowingly permitted by her invitees or guests. Tenant shall not paint or otherwise modify the premises without prior written consent of Owner. Tenant shall not remove furnishings or fixtures belonging to Owner at any time. Tenant shall properly dispose of all garbage, use appliances and equipment in a reasonable manner, and maintain appliances and fixtures in a reasonable manner.

Owner shall provide exits, light, ventilation, heating, plumbing, water, adequate lighting, electricity, adequate locks and keys, reasonable insulation, a mailbox, garbage receptacles, smoke detectors and fire extinguishers as required by code. Owner shall maintain the structure and appliances provided by the owner, shall maintain the surrounding grounds and common areas and keep sidewalks and driveways clear of snow and ice. On move in, Owner shall furnish light bulbs of prescribed wattage, thereafter, light bulbs will be replaced by Tenant.

10. ENTRY AND INSPECTION: Tenant shall permit Owner or Owner's agents to enter the premises at reasonable times (generally only between 8:00 a.m. and 10:00 p.m.) and only after receiving 48 hours written notice, for the purpose of inspecting or showing the premises to prospective Tenants or purchasers, or for making necessary repairs. In the event of an emergency, such notice shall not be required. Tenant shall not add or change locks without prior written consent of Owner and without providing Owner keys.

11. POSSESSION: If Owner is unable to deliver possession of premises as agreed Tenant shall not be liable for rent until possession is delivered and Tenant shall have the right to terminate this agreement without penalty. Owner shall be liable for all actual damages caused by the failure to deliver possession as agreed and shall immediately repay to Tenant all prepaid rent and deposits.

12. DEPOSITS: The security deposit agreed upon shall secure performance of Tenant's obligations. Owner may apply part or all of the deposit to Tenant's obligations after vacating provided Owner provides Tenant with prior written notice. Tenant shall provide Owner with a new address at time of vacating. Any refundable deposit shall be delivered or mailed to Tenant at the new address within 30 days of termination of tenancy or 15 days after receipt of Tenant's new mailing address, whichever is later.

13. WAIVER: Acceptance by Owner of partial rent payments shall not be a waiver of Owner's right to the full amount of rent in future months. Other provisions which are not reasonably enforced shall be deemed waived.

14. NOTICES: All notices shall be given in accordance with local ordinance and state law. Where requirements are not express in the law, notice shall be made by certified mail to the premises or any other place designated by Tenant.

15. HOLD OVER: If Tenant remains in leased premises following the termination of this agreement and Owner accepts Tenant's rent for that month, this tenancy shall continue as a month-to-month tenancy with the terms of this agreement in effect.

16. REIMBURSEMENT BY TENANT: Tenant agrees to reimburse Owner for any damages caused by Tenant's negligent or intentional acts or those of Tenant's guests or invitees. Tenant shall not be responsible for the acts of vandals or uninvited guests. Reimbursement is due and payable within 30 days of written notice. Failure to demand reimbursement within 30 days of knowledge of such costs shall be deemed a waiver of this provision and Owner may not thereafter demand payment.

17. REPAIRS AND MALFUNCTIONS: Owner shall commence repair of conditions posing a threat to safety or health of Tenant no later than 24 hours after notice is given by Tenant to Owner or Owner's agent. Owner shall complete repairs within the time periods noted below and within a reasonable time for conditions not specified:

Inoperable toilet ............................ 24 hours

Broken exterior door or lock ................. 24 hours

Disconnection of utilities caused by Owner ... 24 hours

Inoperable Hot Water Source .................. 24 hours

Inoperable Heating Source .................... 24 hours

Leaking plumbing or fixtures ................. 48 hours

Inoperable kitchen appliances or fixtures .... 48 hours

Inoperable electrical fixture ................ 72 hours

Other repairs affecting health or safety ..... 72 hours

18. REPAIR AND DEDUCT: If necessary repairs are not timely made in accordance with paragraph 17, Tenant shall have the right to have the repairs performed, by a licensed contractor where required by law, and deduct the cost of those repairs from the monthly rent in an amount not more than 2 times the monthly rent. This provision shall not apply to any damages caused or repairs necessitated by negligent actions of Tenant(s), her invitees or guests.

19. RETALIATORY EVICTION: Owner may not terminate this agreement or bring or threaten an eviction because the Tenant has in good faith complained of building, housing, health or similar code violations to any agency or organization, complained of unreasonable rent increases, requested repairs, become a member of a tenant's organization or exercised any right or remedy provided by law. Owner and Tenant agree that Tenant's remedy in case of an attempted retaliatory eviction shall include but not be limited to dismissal of the eviction action, and the renewal of this lease, in the case it has expired, for a term of not less than 3 months after the code violations complained of are remedied and tenant has had a reasonable opportunity to locate other suitable housing.

20. HABITABILITY: Owner warrants that the premises are fit for human habitation. If Tenant or any governmental agency gives Owner notice that health or safety problems exist on leased premises, rent shall abate from that time in an amount reflecting a diminution in value of the premises as a result of the offending conditions and shall continue to be abated until those conditions are corrected.

21. OWNER DISCLOSURE: Owner discloses the following current termination notices from utility providers to the dwelling unit or to the common areas of the building:

Owner discloses the following current uncorrected building or health code violations that were included in a deficiency list or notice from a government entity:

Disclosure of the conditions and notices above does not constitute a waiver of the Owner's responsibility to correct these conditions and to provide habitable premises.

22. ADDITIONAL TERMS AND CONDITIONS:

23. NONDISCRIMINATION The undersigned Owner treats all persons fairly and equally without regard to race, color, religion, sex, familial status, handicap, national origin, source of income or sexual orientation and in compliance with State and Federal Fair Housing Acts.

24. MEDIATION TO RESOLVE DISPUTES Owner and Tenant agree that in the event there is a dispute as to the meaning of any terms of this agreement or prior to initiating any eviction action, they will utilize mediation to attempt to resolve the dispute before involving the court. In the event that mediation is required, the parties agree to participate in good faith and to equitably divide the cost of the mediator.

25. ENTIRE AGREEMENT: The foregoing represents the entire agreement between the parties and may be modified only by a writing signed by both parties.

Date

_________________________________ Owner (Sign)

Undersigned Tenants acknowledge receipt of a copy of this lease.

Date

________________________________ Tenant (Sign)

Date

________________________________ Tenant (Sign)

OWNER DISCLOSURE STATEMENT

The Owner of these premises is:

Their address is:

Their phone number is:

Owner's representative, agent or manager for this premises is:

Their address is:

Their phone number is:

Rent for this premises shall be paid in the following manner:

This agreement was prepared by Utah Legal Services, Inc. as a service to tenants and landlords. Feel free to duplicate it, but users may want to check with the nearest Legal Services Office to be sure that this form is current and complies with any changes in the law. This agreement is designed to be used with a 2 page Checklist of Apartment Condition which should be attached. If not, contact the nearest Legal Services office for a copy before completing this agreement.

Utah Legal Services, Inc.

205 North 400 West 893 24th Street, Suite 300

Salt Lake City, Utah 84103 Ogden, Utah 84401

(801) 328-8891 (801) 394-9431

1-800-662-4245 1-800-662-2538

455 N. University Ave., #100 965 South Main, #3

Provo, Utah 84601 Cedar City, Utah 84720

(801) 374-6766 (801) 586-2571

1-800-662-1563 1-800-662-1772

J:\COMMON\FLYERS\residential rental agreemen1.doc

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What the Utah Residential Rental Agreement Covers

A Utah Residential Rental Agreement is a written contract between a landlord and tenant that sets the terms for occupying residential property in Utah, including parties, premises, lease term, rent, security deposit, utilities, maintenance responsibilities, and move-out conditions. It governs rights and obligations during the tenancy and serves as primary evidence in disputes, habitability claims, or eviction actions when properly executed and retained.

Why a Clear Rental Agreement Matters

A clear Utah Residential Rental Agreement reduces disputes, documents agreed terms, protects security deposits, and helps enforce remedies under Utah landlord-tenant law while providing predictable expectations for both parties.

Why a Clear Rental Agreement Matters

Who Typically Completes a Utah Residential Rental Agreement

Landlords, property managers, tenants, and leasing agents commonly prepare or sign rental agreements to document tenancy terms and legal obligations.

  • Individual landlords and owners managing single-family or multifamily properties
  • Property management companies handling tenant screening and collections
  • Tenants and guarantors reviewing obligations before move-in

Each party should review applicable Utah statutes and local ordinances; complex issues may require legal review by an attorney experienced in Utah landlord-tenant law.

Essential Sections to Include in a Professional Agreement

A professional Utah Residential Rental Agreement is organized into core sections that make rights and duties explicit and facilitate enforcement if disputes arise.

Parties

Identify landlord, tenant, and any guarantor with full legal names and contact information to establish who has rights and obligations under the lease.

Premises

Describe the rental property by street address and unit number, including permitted uses and any excluded areas such as storage or parking.

Term

State the lease start and end dates, whether it renews automatically, and early termination conditions that apply to the tenancy.

Rent & Payments

Specify rent amount, due date, accepted payment methods, late fees (if lawful), and consequences for nonpayment, including eviction timelines.

Security Deposit

List deposit amount, conditions for withholding, the interest or account rule if applicable, and the timing/format for deposit return.

Maintenance & Repairs

Allocate repair responsibilities, provide notice procedures for habitability issues, and note landlord access for inspections or repairs consistent with Utah law.

Step-by-Step: Completing and Executing the Lease

Use this practical sequence to prepare, review, sign, and retain a Utah Residential Rental Agreement to reduce errors and ensure enforceability.

  • 01
    Prepare: Populate all required fields and attach property disclosures and addenda.
  • 02
    Review: Have landlord and tenant read terms and confirm numbers and dates.
  • 03
    Sign: Execute with wet or compliant electronic signatures and record signature dates.
  • 04
    Retain: Provide copies to all parties and store originals per retention standards.

Digital Workflow Settings for Online Completion

Configure simple settings to keep digital execution consistent, auditable, and compliant with electronic signature laws.

Field Configuration
Authentication Email link or SMS code for signer verification
Signature Order Choose sequential signing when landlord approval required first
Document Format Use PDF or DOCX for preservation and audit compatibility
Retention Policy Set automated retention to meet document lifecycle rules

Typical Online Signing Flow for a Rental Agreement

An online signing workflow streamlines execution while capturing an audit trail that supports validity under ESIGN and UETA when properly configured.

  • Upload: Owner uploads the completed lease template to the eSignature platform
  • Place Fields: Add signature, date, and initial fields where required
  • Send: Deliver signing links or email invites to tenant and guarantor
  • Complete: Signers authenticate, sign, and receive executed copies with audit logs

Technical Considerations for eSigning and Storage

Choose a platform that supports PDF/DOCX, provides an audit trail, and offers secure access controls and encryption.

  • File Types: PDF, DOCX supported
  • Integrations: Google Workspace, Microsoft 365, NetSuite
  • Security: TLS in transit; AES-256 at rest

Ensure the provider supports ESIGN/UETA compliance, retention exports, and optional stronger signer authentication when dealing with high-value deposits or legal disputes.

Security and Compliance Essentials

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Comprehensive signer activity history
ESIGN & UETA: Electronic signatures supported under federal/state law
HIPAA Support: BAA available when health data involved
Access Control: Role-based permissions and SSO
Format Support: PDF and DOCX compatibility

Consequences of an Incorrect or Incomplete Lease

Unenforceable Terms: Ambiguity can render clauses unenforceable
Deposit Disputes: Improper handling risks administrative fines
Eviction Delays: Incorrect notice procedures delay remedies
Tax Errors: Missing records complicate reporting and audits
Data Breach: Poor security risks tenant privacy exposure
Civil Liability: Noncompliance with habitability laws carries damages

Common Preparation Mistakes to Avoid

  • Using nicknames or abbreviated names that do not match government ID, creating service and enforcement problems.
  • Leaving dates blank or using inconsistent date formats, which can create disputes about when the tenancy begins.
  • Vague repair or maintenance language that fails to assign responsibility for routine versus major repairs.
  • Failing to attach statutorily required disclosures or local addenda, exposing the landlord to penalties.

eSignature Vendor Pricing Snapshot for Rental Agreements

Compare common vendor pricing and compliance features that affect how you execute and store Utah Residential Rental Agreements; signNow is listed first per data guidance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions About Utah Rental Agreements

Answers to common questions about eSigning, notarization, signatures, and recordkeeping for Utah Residential Rental Agreements.


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