Is an electronic signature valid?

Yes. Electronic signatures are legally effective under the ESIGN Act (15 U.S.C. §7001) and UETA in adopted states when intent, consent, attribution, and retrievability are satisfied.

When is notarization required?

Notarization depends on state law and the document's nature. Some states require notarization or witnesses for certain instruments; consult state statutes or the local notary commission.

How do I correct an error after signing?

Do not alter a signed copy. Prepare an amendment or corrective addendum, have all original signers execute it, and retain both versions with audit trails for transparency.

Who may sign on behalf of an organization?

An authorized officer or agent with delegated signing authority should sign. Keep delegation documentation or corporate resolutions in the contract file to prove authority.

Are there state differences I should worry about?

Yes. States vary on notarization, witness requirements, and evidentiary treatment. For critical or high-value agreements, obtain state-specific counsel or check the relevant Secretary of State guidance.

Can I revoke or cancel the clause?

Revocation depends on contract terms. If the agreement includes termination or amendment provisions, follow those steps; a unilateral revocation without contract basis may be ineffective.

Electronic Signature
Templates
Legal
VA Clause Agreement

VA Clause Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

VA CLAUSE AGREEMENT

This VA Clause Agreement (the "Agreement") is entered into on this Effective Date: by and between Client Name: Client Entity Type: and Virtual Assistant Name: Virtual Assistant Entity Type: .

RECITALS

WHEREAS, Client requires administrative, technical, creative and/or operational support services described more fully below; and

WHEREAS, Virtual Assistant possesses the skill, experience and resources to perform such services as an independent contractor; and

WHEREAS, the parties desire to set forth their agreement regarding the scope, compensation and terms that will govern their relationship.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. ENGAGEMENT; SCOPE OF SERVICES

1.1 Engagement. Client retains Virtual Assistant, and Virtual Assistant accepts engagement, to perform the services described in Section 1.2 on the terms set forth in this Agreement.

1.2 Description of Services

1.3 Changes. Any material change to the scope of services must be agreed in writing by the parties and, if applicable, will be billed in accordance with Section 3.

2. TERM; TERMINATION

2.1 Term. The term of this Agreement begins on the Effective Date and continues for unless earlier terminated as provided herein.

2.2 Termination for Convenience. Either party may terminate this Agreement upon days' prior written notice to the other party.

2.3 Termination for Cause. Either party may terminate immediately upon written notice if the other party materially breaches this Agreement and fails to cure the breach within 10 days after receipt of written notice.

3. COMPENSATION; EXPENSES; INVOICING

Rate or Fee Payment Terms

3.1 Expenses. Client shall reimburse Virtual Assistant for preapproved, reasonable out-of-pocket expenses incurred in connection with performance of the Services provided that Virtual Assistant submits receipts or other reasonable evidence of such expenses.

3.2 Taxes. Virtual Assistant is solely responsible for all taxes, contributions and withholdings arising from compensation paid under this Agreement.

4. CONFIDENTIALITY; DATA SECURITY

4.1 Confidential Information means any non-public information disclosed by Client to Virtual Assistant, whether orally, in writing or in electronic form, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information.

4.2 Non-Disclosure. Virtual Assistant shall (a) not disclose Confidential Information to third parties except as required to perform the Services, (b) use at least commercially reasonable administrative, physical and technical safeguards to protect Confidential Information, and (c) return or destroy Confidential Information upon termination.

Duration of Confidentiality

5. INTELLECTUAL PROPERTY

5.1 Work Product. All works, deliverables, inventions and materials created by Virtual Assistant specifically for Client in the course of performing the Services (collectively, "Work Product") shall be considered work made for hire and, to the extent not owned by Client as a result, Virtual Assistant hereby assigns and agrees to assign to Client all right, title and interest in and to such Work Product.

5.2 License to Preexisting Materials. Virtual Assistant grants Client a nonexclusive, worldwide, royalty-free license to any preexisting Virtual Assistant materials incorporated into the Work Product to the extent necessary for Client's use of the Work Product.

6. INDEPENDENT CONTRACTOR; NO EMPLOYMENT RELATIONSHIP

Virtual Assistant is an independent contractor. Nothing in this Agreement creates an employment, joint venture, agency, partnership or fiduciary relationship between the parties. Virtual Assistant will determine the manner and means of performing the Services.

7. NON-SOLICITATION

During the term of this Agreement and for a period of following termination, Virtual Assistant shall not directly solicit or hire any employee or contractor of Client who worked directly with Virtual Assistant, unless Client provides prior written consent.

8. REPRESENTATIONS; WARRANTIES

Each party represents and warrants that it has full power and authority to enter into this Agreement. Virtual Assistant warrants that Services will be performed in a professional manner consistent with industry standards. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, ALL OTHER WARRANTIES ARE DISCLAIMED.

9. INDEMNIFICATION

Virtual Assistant shall indemnify, defend and hold harmless Client from and against any third-party claims arising from Virtual Assistant's breach of this Agreement, negligence, willful misconduct, or infringement of third-party rights, except to the extent such claims arise from Client's instructions or materials.

10. LIMITATION OF LIABILITY

Except for liability arising from intentional misconduct or gross negligence, or either party's indemnification obligations, neither party shall be liable to the other for consequential, incidental, special, punitive or exemplary damages even if advised of the possibility of such damages. The aggregate liability of either party for any claim arising under this Agreement shall not exceed the total fees paid by Client to Virtual Assistant under this Agreement in the six months preceding the claim.

11. NOTICES

All notices under this Agreement shall be in writing and delivered to the addresses set forth below by hand, certified mail or nationally recognized overnight courier and shall be effective upon receipt.

Client Notice Address Virtual Assistant Notice Address

12. GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the state specified by Client at the time of execution. The parties shall first attempt to resolve disputes in good faith by negotiation. If unresolved, the parties agree to submit to the exclusive jurisdiction of the state and federal courts located in the agreed state.

Governing Law State

13. ENTIRE AGREEMENT; AMENDMENTS; WAIVER; SEVERABILITY

This Agreement constitutes the entire agreement between the parties relating to its subject matter and supersedes all prior agreements. Any amendment must be in writing and signed by both parties. Failure to enforce any right is not a waiver of that right. If any provision is held invalid, the remaining provisions shall remain in full force and effect.

14. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures delivered by electronic image shall be binding.

15. MISCELLANEOUS

The parties shall comply with all applicable laws in performing their obligations. Neither party may assign this Agreement without the prior written consent of the other, except that Client may assign to an affiliate or successor by operation of law.

Client Printed Name:

By:

Date:

Virtual Assistant Printed Name:

By:

Date:

What the VA Clause Agreement Is and When It Applies

The VA Clause Agreement is a contractual provision used to document rights, obligations, or specific terms tied to a 'VA' requirement within a broader contract. Depending on context, VA may refer to a Veterans Affairs condition, a verification of authority clause, or a value-adjustment clause; this guide treats it as a contractual clause that changes performance, payment, or compliance obligations between parties. The clause is typically appended to procurement, service, grant, or subcontract agreements and can affect invoicing, compliance reporting, and eligibility for benefits or set-asides.

Why a Clear VA Clause Agreement Matters

A precise VA Clause Agreement reduces disputes by making eligibility, responsibilities, and remedies explicit. It ensures consistent interpretation across parties, supports regulatory compliance, and documents who bears specific risks tied to the clause.

Who Typically Prepares and Signs a VA Clause Agreement

Organizations and individuals who rely on the clause include procurement teams, contractors working with federal/state programs, HR or benefits administrators, and legal counsel overseeing contract compliance.

Procurement officers and contract managers: Draft and attach the clause to solicitations and awarded contracts to document eligibility or performance conditions.
Contractors and subcontractors: Review and accept clause terms when bidding, invoicing, or certifying eligibility for set-aside or benefits programs.
Legal and compliance teams: Assess regulatory impact, confirm permissible language, and approve signature authority for the agreement.

All signatories should verify authority to bind their organization and keep a signed copy for compliance and audit purposes.

Core Elements to Include in a Professional VA Clause Agreement

A complete clause should be concise and self-contained while referencing relevant contract sections and obligations.

Parties

Identify each contracting party by legal entity name and address so obligations and enforcement are clear and attributable.

Trigger Conditions

Specify the events or conditions that activate the VA clause, such as eligibility certification, receipt of benefits, or changes in law.

Rights and Obligations

Define what each party must do when the clause is triggered, including deliverables, reporting, payment adjustments, or withholding.

Duration

State the effective date and any conditions for termination or automatic expiration tied to performance milestones or regulatory changes.

Remedies

Outline remedies for breach, including offset mechanisms, indemnity language, or disputed claim resolution procedures.

Governing Law

Designate the state law that will govern interpretation and identify whether federal rules or agency requirements supersede local provisions.

Required Information and Key Fields at a Glance

Effective Date: MM/DD/YYYY

Party Names: Full legal names

Addresses: Street, city, state, ZIP

Trigger Definition: Clear, short phrase

Signature Block: Name, title, date

Governing State: Chosen jurisdiction

Step-by-Step: How to Complete a VA Clause Agreement

Follow these sequential steps to prepare, review, and finalize the VA Clause Agreement so it is enforceable and auditable.

01

Draft Clause: Write clear trigger language and obligations using plain terms.
02

Attach to Contract: Reference the clause in the main agreement and append it as an exhibit.
03

Review for Compliance: Confirm alignment with federal or agency rules affecting the clause.
04

Sign and Archive: Have authorized signers execute and retain an electronic or physical copy.

How to Configure an Online VA Clause Workflow

When using an eSignature platform, configure fields and routing to mirror legal requirements and audit needs.

Field	Configuration
Signature Field Placement	Place final signature and date fields for each party in order.
Required Fields	Mark Effective Date and Trigger Condition as required.
Signer Order	Set sequential signing if approvals must occur in a fixed order.
Audit Trail	Enable full audit logging for IP, timestamps, and actions.

Where to File or Send a Completed VA Clause Agreement

Routing depends on contract type; follow these typical destinations to ensure correct handling and retention.

Internal Contract Repository: File the signed agreement with procurement or contracts for audit access.
Finance / Accounts Payable: Send copies to AP when clause affects invoicing or payment adjustments.
Benefits or HR: Send to HR if the clause affects employee benefits or certifications.
Agency or Grant Officer: Provide a copy to the contracting agency when required by the prime contract.

Distribution and Digital Signing Considerations

Choose delivery and signing options that preserve intent, attribution, and retention for legal enforceability.

Delivery Channels: Email link or secure portal.
Authentication: Email, SMS OTP, or stronger KBA.
File Formats: PDF/A or PDF

Use an eSignature workflow that records signer identity, timestamps, and an audit trail; ensure the selected method complies with ESIGN and UETA for interstate or intrastate transactions.

Timing and Deadlines to Watch When Implementing a VA Clause

Track dates tied to activation, notice, and reporting so rights and obligations are enforced promptly.

Effective Date Entry:

Record immediately upon execution to determine obligation windows.

Notice Windows:

Adhere to any notice periods specified in the clause for triggering remedies.

Reporting Deadlines:

Submit required certification or status updates by the contract-specified date.

Payment Adjustment Timing:

Apply offsets or refunds according to the contract schedule.

Retention Start:

Begin retention from execution or last effective date as required.

Common Mistakes to Avoid When Preparing a VA Clause Agreement

Ambiguous trigger language that leaves parties disputing whether the clause applies and when obligations begin.
Using generic remedy language rather than a concrete formula for payment adjustments or offsets.
Failing to confirm that the signer has authority to bind the organization, risking later unenforceability.
Neglecting to route signed copies to finance, contracts, and retention repositories for audit readiness.

Penalties and Risks of an Incorrect or Missing VA Clause Agreement

Contract Disputes: Can lead to costly arbitration or litigation

Payment Delays: Misapplied offsets may delay invoices

Regulatory Noncompliance: May violate agency rules for set-asides or benefits

Audit Findings: Insufficient documentation can trigger audit penalties

Fraud Allegations: Incorrect certifications can raise fraud concerns

Reputational Risk: Damaged vendor-agency relationships

Comparing eSignature Vendors for Signing and Managing VA Clause Agreements

Platform choice affects authentication, audit trails, and compliance features; the table summarizes common plan-level considerations.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the VA Clause Agreement

Answers to common questions about enforceability, electronic signing, notarization, and corrections for VA Clause Agreements.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are legally effective under the ESIGN Act (15 U.S.C. §7001) and UETA in adopted states when intent, consent, attribution, and retrievability are satisfied.
When is notarization required?
Notarization depends on state law and the document's nature. Some states require notarization or witnesses for certain instruments; consult state statutes or the local notary commission.
How do I correct an error after signing?
Do not alter a signed copy. Prepare an amendment or corrective addendum, have all original signers execute it, and retain both versions with audit trails for transparency.
Who may sign on behalf of an organization?
An authorized officer or agent with delegated signing authority should sign. Keep delegation documentation or corporate resolutions in the contract file to prove authority.
Are there state differences I should worry about?
Yes. States vary on notarization, witness requirements, and evidentiary treatment. For critical or high-value agreements, obtain state-specific counsel or check the relevant Secretary of State guidance.
Can I revoke or cancel the clause?
Revocation depends on contract terms. If the agreement includes termination or amendment provisions, follow those steps; a unilateral revocation without contract basis may be ineffective.

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