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Valuers Report

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VALUERS REPORT

Parties and Engagement

Valuer Name:

Client Name:

WHEREAS

WHEREAS, Client engaged Valuer to provide an independent valuation of the asset described below pursuant to the terms of this engagement dated ;

WHEREAS, the parties require a written report that sets out Valuer's opinion of market value, the basis of that opinion, the assumptions and limiting conditions relied upon, and any qualifications that affect the opinion;

NOW, THEREFORE, Valuer has prepared this Valuers Report in accordance with the Scope of Work and Terms set forth below, and the parties hereby acknowledge receipt and acceptance of the report when executed by authorized representatives.

Property / Asset Details

Inspection Date:    Report Reference No.:

Scope of Work

The Valuer shall perform the following services, consistent with recognized professional valuation practice and the instructions provided by Client:

The scope includes field inspection, review of title and lease documentation where provided by Client, market comparisons, application of accepted valuation approaches, preparation of this written report, and delivery of one electronic copy to Client.

Valuation Methodology and Opinion

Valuation Conclusion — Opinion of Market Value (subject to the stated assumptions): $

Valuation Effective Date:

Payment Terms

Late Payment: If payment is not received within days of invoice, interest shall accrue at per month on the outstanding balance until paid in full.

Term and Termination

Engagement Start Date:    Engagement End Date:

Either party may terminate this engagement for cause upon written notice to the other party if the other party materially breaches any representation, warranty or obligation and the breach remains uncured for a period of days. Termination shall not relieve Client of the obligation to pay Valuer for services performed and expenses incurred through the date of termination.

Confidentiality

All non-public information provided by Client and the conclusions, analyses and deliverables contained in this Valuers Report shall be treated as confidential by Valuer and shall not be disclosed to third parties except (i) as required by law or court order, (ii) to Valuer's professional advisors bound by confidentiality, or (iii) with Client's prior written consent. Valuer may disclose the report to insurers or to a prospective purchaser of the Valuer's business provided such parties execute reasonable confidentiality protections.

Governing Law; Dispute Resolution

This engagement and the Valuers Report shall be governed by and construed in accordance with the laws of . Any dispute arising out of or in connection with this engagement shall be resolved by good faith negotiation between the parties; if unresolved, the dispute shall be submitted to binding arbitration pursuant to the arbitration rules agreed by the parties.

Certifications and Declarations

The Valuer certifies that to the best of Valuer's knowledge and belief, the statements and opinions contained herein are true and that the Valuer has no undisclosed interest in the asset(s) subject to this valuation other than as stated in this report. The Valuer further certifies that the report has been prepared in accordance with applicable professional standards and that the Valuer is qualified and authorized to perform the services described.

Limitations and Reliance

Client and any third party relying on this report acknowledge that the valuation is an opinion of value as of the effective date and is not a representation or guarantee of marketability, price at sale, or future performance.

Entire Agreement

This Valuers Report, together with the engagement terms set forth herein, constitutes the entire agreement between Valuer and Client with respect to the subject matter and supersedes all prior proposals, agreements and understandings, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

Attachments

Valuer

Valuer:

By:

Date:

Client

Client:

By:

Date:

Enter text✕

What a Valuers Report Is and when it’s used

Valuers Report is a formal written assessment prepared by a qualified valuer that estimates the market value of real property, improvements, or other assets as of a stated effective date. It records the property description, inspection observations, valuation purpose, chosen methodology, data sources, comparable sales or income analyses, assumptions, limiting conditions, and the valuer’s signed conclusion. Lenders, insurers, buyers, tax authorities, and corporate decision makers rely on the document to support underwriting, claims, tax positions, financing, or transaction decisions, so traceability and professional certification are essential.

Why a clear Valuers Report matters for decisions and compliance

A Valuers Report supplies objective, auditable evidence to support lending, insurance, tax, and transaction choices. When prepared to accepted standards it lowers dispute risk, supports underwriting and financial reporting, and can be executed electronically under the federal ESIGN framework (15 U.S.C. §7001) and applicable state UETA rules.

Why a clear Valuers Report matters for decisions and compliance

Who prepares, approves, and relies on Valuers Reports

Common preparers and recipients of Valuers Reports include several professional and institutional roles depending on purpose.

  • Lenders and underwriters who need collateral valuation to set loan amounts and risk parameters.
  • Insurance adjusters and claims teams who require accurate replacement or actual cash value estimates for settlements.
  • Corporate finance, auditors, and investors who use valuations for impairment testing, M&A, or financial reporting.

Tailor the report level, scope, and supporting exhibits to the needs of the primary user to reduce follow-up requests and rework.

Core sections of a professional Valuers Report

A high-quality Valuers Report is structured and documented so reviewers can follow data, assumptions, and the valuer’s reasoning from evidence to conclusion.

Executive summary

Concise overview of purpose, effective date, conclusion of value, and any limiting conditions so readers can grasp the outcome quickly.

Property description

Detailed legal description, address, site characteristics, zoning, floor area, improvements, and condition observations that materially affect value.

Market analysis

Local market context, demand drivers, recent sales trends, vacancy and rent data, and factors supporting or limiting current market value.

Valuation methodology

Clear explanation of chosen approach (sales comparison, income, cost) and why it fits the property and assignment purpose.

Comparable data

Source-listed comparables, adjustments applied, and reconciliation showing how comparables support the concluded value.

Certification and signature

Valuer’s credentials, declaration of independence, assumptions, limiting conditions, signature block, and effective date for legal clarity.

Step-by-step: completing a Valuers Report

Follow a consistent sequence from engagement through delivery to ensure completeness and timely acceptance by stakeholders.

  • 01
    Gather data: Collect title, recent sales, leases, taxes, and building records prior to inspection.
  • 02
    Inspect property: Document condition, measurements, and observable deficiencies on the inspection date.
  • 03
    Analyze market: Compare recent sales and incomes, apply adjustments, and test multiple valuation approaches.
  • 04
    Draft & certify: Prepare report, include exhibits, certify assumptions, then sign and deliver to the client.

Digital workflow overview for producing and delivering reports

A typical digital process reduces cycle time and preserves an audit trail from upload through final delivery.

  • Upload files: Add photos, title docs, tax records, and prior appraisals to the report package.
  • Place fields: Assign signature, date, and checkbox fields where required for each signer.
  • Request signatures: Send signing invites using email or secure links with authentication as needed.
  • Archive records: Save final PDF and audit trail to secure storage for compliance and future review.

Recommended digital settings when using an e‑submission workflow

Configure templates and authentication to match assignment risk and client requirements before sending.

Field | Configuration Field Name | Setting
Template mapping Pre-map fields to common report templates for faster reuse.
Conditional fields Show or hide sections based on valuation purpose or property type.
Signer authentication Use email or SMS codes; escalate to KBA or SSO for higher assurance.
Attachments allowed Accept PDF, DOCX, JPEG and embed exhibits with the final report.

Technical and integration considerations for eSubmission

Verify integrations, file formats, and authentication options before you standardize an electronic workflow.

  • Integrations: Connect with CRM and storage systems such as Salesforce, NetSuite, Google Workspace, and Box.
  • File formats: Use PDF and DOCX for final reports; include high-resolution images as JPEG or PNG.
  • Authentication: Support email, SMS, KBA, and SSO for varying assurance levels.

eSignature vendor comparison for signing Valuers Reports

Compare common vendor attributes to evaluate pricing, compliance, and sending limits when choosing a platform for signing Valuers Reports.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Premium+) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Key milestones from engagement to delivery

Milestones map the valuation lifecycle and help set client expectations for inspection, draft review, and final delivery.

01

Order received

Client provides scope, legal description, and any required prior reports for the assignment.

02

Inspection scheduled

Site visit arranged, typically within 3–10 business days after engagement acceptance.

03

Draft report prepared

Valuer compiles data and produces a draft for client review, usually within 7–14 days.

04

Final delivery

Address reviewer comments, finalize exhibits, sign, and deliver the certified report.

Typical time targets and review windows

Set explicit deadlines in the engagement letter to avoid scope creep and ensure timely acceptance by downstream users.

Inspection window:

Complete on-site inspection within 3–10 business days of engagement acceptance.

Draft turnaround:

Provide draft report within 7–14 calendar days after inspection.

Client review period:

Allow a standard 5 business day review window for comments and corrections.

Finalization deadline:

Issue the final signed report within 3 business days after receiving client sign-off.

Retention start:

Begin retention and archive once final report is delivered and signed.

Common preparation pitfalls to avoid

  • Incomplete property identifiers or legal descriptions that cause mismatches with title or tax records and delay acceptance.
  • Failing to document adjustments or comparable selection rationale, which undermines the report’s transparency and defensibility.
  • Using outdated market data or inspection photos that no longer reflect current condition or recent repairs.
  • Missing signatures, unsigned exhibits, or undated pages that create procedural rejection by lenders or auditors.

Real-world use cases illustrating Valuers Report value

Two brief examples show how different stakeholders use the report to reach decisions and close transactions.

Case Study 1

A regional lender ordered a Valuers Report to confirm collateral value and loan-to-value ratio prior to funding.

  • The valuer used sales comparison and income approaches.
  • The report enabled underwriting to approve a loan without in-person reinspection, and the lender retained the report as part of the audit trail supporting the credit decision.

Case Study 2

An insurer requested a valuation after a partial loss to determine replacement cost for claim settlement.

  • The valuer documented condition and replacement estimates.
  • The detailed methodology and cost exhibits supported a faster settlement, reduced dispute risk, and provided documentation for the insurer’s loss reserve and audit file.

Recommended security and compliance controls for report handling

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit trail: Comprehensive signing event history
Access control: Role-based permissions
Compliance frameworks: SOC 2 Type II, ISO 27001
Healthcare protections: HIPAA BAA when PHI is present

Risks and potential consequences of incomplete or incorrect reports

Professional liability: Claims for errors can lead to damages and defence costs
Contract rejection: Clients may refuse acceptance without required signatures
Regulatory scrutiny: Incomplete records can trigger examiner questions
Delayed transactions: Corrections can postpone closings or settlements
Privacy breach: Unauthorized access to PHI may incur penalties
Credibility loss: Poor documentation damages valuer reputation

How a Valuers Report differs from a formal appraisal

Compare high-level attributes to understand when each document type is appropriate for a transaction or regulatory purpose.

Criteria Valuers Report Appraisal Report
License required varies by client often state-licensed appraiser required
Typical use internal decisions and due diligence lender underwriting and regulated transactions
Formality flexible format standardized report formats common
Audit acceptance depends on scope generally accepted with certified appraiser

Frequently asked questions about Valuers Reports

Answers to typical questions about execution, electronic signatures, notarization, required exhibits, corrections, and signer authority.


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