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Vehicle Disclosure Agreement

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VEHICLE DISCLOSURE AGREEMENT

This Vehicle Disclosure Agreement (the Agreement) is made on Date: by and between Seller Name: with Address: and Buyer Name: with Address: . Seller and Buyer are each a Party and together the Parties.

RECITALS

WHEREAS, Seller is the current record owner of the motor vehicle described below and has the right to transfer possession and title;

WHEREAS, Buyer desires to acquire the vehicle and Seller wishes to disclose to Buyer, and Buyer desires to rely upon, the representations and disclosures set forth in this Agreement;

WHEREAS, the Parties intend by this Agreement to allocate the obligations, disclosures and risk associated with the vehicle transaction and to define the remedies available for breaches of the disclosure obligations.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, "Vehicle" means the motor vehicle identified in Section 2; "Seller" and "Buyer" have the meanings set forth above; "Material Defect" means any defect or damage that substantially impairs the use, safety, or market value of the Vehicle and was known by Seller at the time of sale.

2. VEHICLE DESCRIPTION

Make:    Model:    Year:

Vehicle Identification Number (VIN):

Odometer Reading: miles as of Date:

3. DISCLOSURE OF KNOWN ISSUES

Seller discloses the following known conditions, defects, or damage affecting the Vehicle. Seller affirms these statements are true and complete to the best of Seller's knowledge.

Accident history disclosed    Salvage/rebuilt title    Flood damage    Structural/frame damage    Engine or transmission issues

Seller affirms: No other known material defects exist beyond those disclosed above.

4. TITLE, LIENS AND ENCUMBRANCES

Seller represents and warrants that Seller is the lawful owner of the Vehicle and that the Vehicle is free and clear of all liens and encumbrances except as disclosed below.

Yes    No

5. ODOMETER STATEMENT

Seller hereby certifies, to the best of Seller's knowledge, that the odometer reading set forth in Section 2 is the actual mileage of the Vehicle unless one of the following boxes is checked:

The mileage stated is the actual mileage.   The odometer reading reflects mileage in excess of its mechanical limits.   The odometer reading is not the actual mileage. Explanation:

6. WARRANTIES; AS-IS SALE

EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, SELLER DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Unless the Parties have executed a separate written warranty agreement, the Vehicle is sold AS IS, WITH ALL FAULTS.

7. INSPECTION AND ACCEPTANCE

Buyer acknowledges that Buyer has had the opportunity to inspect the Vehicle, either personally or through a designated mechanic, prior to execution of this Agreement. Buyer accepts the Vehicle in its current condition except as expressly disclosed in this Agreement.

Inspection Date:

8. PURCHASE PRICE AND PAYMENT

Purchase Price: $. Payment shall be made as follows:

9. INDEMNIFICATION

Seller agrees to indemnify, defend and hold Buyer harmless from any third-party claims arising from Seller's breach of any representation or warranty in this Agreement, including claims relating to undisclosed liens, title defects, or misrepresentations about the Vehicle's history. Buyer shall indemnify Seller for claims arising from Buyer's post-sale use of the Vehicle.

10. RISK OF LOSS

Risk of loss or damage to the Vehicle passes to Buyer upon Buyer taking physical possession of the Vehicle or upon the effective date of transfer of title, whichever occurs first.

11. REMEDIES; LIMITATION OF LIABILITY

The Parties agree that the exclusive remedies for breach of this Agreement shall be limited to actual damages proven by the non-breaching party. In no event shall either party be liable for incidental, consequential, punitive, or exemplary damages unless required by applicable law.

12. NOTICES

All notices under this Agreement must be in writing and delivered by hand, certified mail (return receipt requested), or nationally recognized overnight courier to the addresses below and shall be effective upon receipt.

13. AMENDMENT; WAIVER

This Agreement may be amended only by a written instrument signed by both Parties. No waiver of any breach shall constitute a waiver of any other or subsequent breach.

14. SEVERABILITY

If any provision of this Agreement is held invalid or unenforceable under applicable law, the remaining provisions shall continue in full force and effect.

15. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state specified below without regard to conflict of laws principles. Choice of law state:

16. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, whether oral or written.

17. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

18. REPRESENTATIONS AND CERTIFICATIONS

Seller certifies under penalty of perjury that the information contained in this Agreement is true and correct to the best of Seller's knowledge and belief and that Seller has not knowingly withheld any material information about the Vehicle.

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

Enter text✕

What a Vehicle Disclosure Agreement Is and when it applies

A Vehicle Disclosure Agreement is a written statement used in vehicle transactions to disclose condition, defects, history, title issues, liens, mileage, and material facts to the buyer or transferee. It records representations and warranties from the seller about the vehicle's mechanical state, accident history, odometer accuracy, and any known legal encumbrances. The agreement protects both parties by documenting disclosures, allocating risk, and creating a reference for remedies if undisclosed defects later arise. It may be required by state consumer protection laws or dealership regulations and is commonly attached to a bill of sale.

Why a clear Vehicle Disclosure Agreement matters

Used by private sellers, dealers, and brokers, a Vehicle Disclosure Agreement clarifies known faults, limits post-sale disputes, and documents consent for odometer statements. Accurate disclosure reduces litigation risk, supports warranty and title claims, and aligns the transaction with state consumer-protection rules.

Why a clear Vehicle Disclosure Agreement matters

Typical parties who prepare or receive this agreement

Typical users include individual sellers, licensed dealers, and fleet managers completing vehicle transfers or resale disclosures.

  • Private seller: individual owners provide disclosures to buyers to document known defects and mileage accuracy.
  • Licensed dealer: includes statutorily required seller disclosures and supports dealer invoices and title assignment.
  • Fleet manager: records maintenance history, lien status, and transfer approvals for company vehicles sold or reassigned.

Use the appropriate template for private-party sales, dealer transactions, or corporate fleet disposals to meet legal and recordkeeping needs.

Who signs and why their role matters

Seller (Owner)

An individual owner signing the Vehicle Disclosure Agreement attests to known mechanical issues, accident history, and odometer accuracy. The seller must provide truthful answers; inaccuracies can trigger state consumer-protection claims or require indemnity under the sales contract.

Licensed Dealer

A licensed dealer completes statutory disclosures, often integrating the Vehicle Disclosure Agreement with invoice and title transfer paperwork. Dealerships should follow state-specific disclosure language, retain copies for audit, and ensure staff training to prevent omissions that lead to penalties.

Security and compliance considerations for disclosure records

Encryption: AES-256 at rest, TLS 1.2/1.3
Access Controls: Role-based permissions and audit logs
HIPAA: BAA required for PHI workflows
Audit Trail: Timestamps, IP, and action history
Authentication: Email, SMS, KBA, and SSO options
Retention: Tamper-evident storage and exportable copies

Step-by-step: completing a Vehicle Disclosure Agreement

Follow these steps to complete, review, and record a Vehicle Disclosure Agreement accurately for sale or transfer.

  • 01
    Gather Info: Collect VIN, title status, maintenance records, and odometer readings.
  • 02
    Complete Form: Enter seller, buyer, vehicle details, and disclosure statements.
  • 03
    Sign & Date: All parties sign and date in MM/DD/YYYY format.
  • 04
    Retain Copies: Provide originals to buyer and keep seller copy for records.

Setting up an online workflow for disclosures

Configure an online workflow to collect disclosures, attach supporting documents, and capture signatures electronically securely.

Field Configuration
Document Template PDF or DOCX with labeled fields
Signer Order Sequential or parallel routing options
Authentication Email link, SMS code, or KBA
Attachments Maintenance records, title, and lien releases

Typical eSubmission flow for an electronic disclosure

Typical eSubmission flow shows sender preparation, recipient signing, identity verification, automated routing, and final secure archive.

  • Upload: Sender uploads Vehicle Disclosure Agreement and supporting attachments.
  • Place Fields: Add signature, initial, date, and checkbox fields where applicable.
  • Send: Generate signer link or send email invites with authentication.
  • Archive: Store signed PDF with audit trail and metadata export.

Key components to include in the agreement

Core elements of a professional Vehicle Disclosure Agreement define parties, vehicle identity, explicit disclosures, remedies, signatures, and recordkeeping instructions in clear, legally compliant language.

Parties

Identify each party using full legal names and contact details; specify capacity (seller, buyer, agent). Precise identification prevents ambiguity in title transfer, service of notices, and enforcement of post-sale obligations.

Vehicle

Record VIN, make, model, year, odometer reading, and any aftermarket modifications. Include vehicle identification photos or documents when available to substantiate the described condition and support future claims.

Disclosures

State known mechanical defects, accident history, flood or salvage title status, liens, repossession threats, and any manufacturer recalls. Use plain language and attach inspection reports to strengthen the disclosure record.

Odometer

Include the current odometer reading, state whether it is actual, not actual, or exceeds mechanical limits, and note any odometer discrepancy or replacement. Odometer statements affect federal and state reporting obligations.

Remedies

Specify remedies, warranty disclaimers, buyback or indemnity clauses, and the process for dispute resolution. Clear remedies allocate financial responsibility and set expectations for repairs, refunds, or contract rescission.

Recordkeeping

Require copies be provided to buyer and retained by seller for a specified period. Include instructions for notarization and electronic storage to comply with state proof-of-disclosure rules and audit needs.

FAQs: common questions about Vehicle Disclosure Agreements

Answers to common questions on Vehicle Disclosure Agreements, including signing authority, notarization, amendability, and electronic signature validity under U.S. law.


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Pricing and feature snapshot for eSignature providers relevant to disclosure forms

Compare baseline pricing and key features relevant to signing and storing Vehicle Disclosure Agreements across common eSignature vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies
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