What is required on the form

A completed Vehicle Odometer Disclosure must include the VIN, exact odometer reading, transfer date, seller and buyer names, and required signatures. Some states also require notarization or a separate title odometer statement; follow the local DMV form instructions.

When is the disclosure required

Most transfers require the disclosure at the time of sale or title transfer. Federal and state law target misrepresentation; timing and model-year thresholds vary by jurisdiction, so check the local DMV for exact filing windows.

Can the disclosure be signed electronically

Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the parties consent and the record is retained; verify whether your state or lender accepts e-signed disclosures or requires notarization.

How to correct a mistake after signing

If an error is discovered, do not alter the original. Execute a corrected disclosure with clear references to the original, obtain signatures again, and provide both copies to the buyer and DMV. Some states require an affidavit of correction—consult the DMV or counsel.

How long should I keep copies

Retain signed disclosures for at least three years after transfer and longer if potential claims exist. Tax-related or regulated transactions may require longer retention (see IRS rules and industry-specific guidance).

What if the seller refuses to provide a disclosure

If a seller refuses, buyers should avoid completing the transaction until proper disclosure is obtained. Buyers may file a complaint with the state DMV and consider conditional holdbacks or escrow pending resolution.

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Vehicle Odometer Disclosure

Vehicle Odometer Disclosure

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VEHICLE ODOMETER DISCLOSURE STATEMENT

RECITALS

WHEREAS Seller represents that Seller is the lawful owner of the motor vehicle described in this statement and intends to sell or transfer title to Buyer; and

WHEREAS Buyer intends to acquire the motor vehicle and requires an accurate disclosure of the vehicle's odometer reading as a condition of the transfer;

PARTIES

Seller Name Seller Address Buyer Name Buyer Address

VEHICLE INFORMATION

Year: Make: Model:

Body Type: Color:

Vehicle Identification Number (VIN)

ODOMETER DISCLOSURE

The undersigned Seller certifies to the best of Seller's knowledge that, as of the date of transfer shown below, the odometer reading for the vehicle described above is:

Odometer Reading (numerals) Odometer Reading (written)

Check the statement that applies (select only one):

The odometer reading reflects the actual mileage of the vehicle.

The odometer reading is NOT the actual mileage. (Odometer discrepancy)

The odometer reading exceeds the mechanical limits of the odometer.

TRANSFER AND CONSIDERATION

Date of Transfer: Sale Price: $

CERTIFICATION AND WARRANTIES

The undersigned Seller certifies, under penalty of perjury and pursuant to applicable law, that the odometer reading set forth above is accurate to the best of Seller's knowledge except as otherwise indicated by selecting a checkbox above. Seller further certifies that no attempts have been made to alter or reset the odometer other than a repair or replacement documented in writing.

Buyer acknowledges receipt of this Odometer Disclosure Statement and accepts the vehicle described herein with knowledge of the odometer reading and any disclosed discrepancy.

PENALTIES & NOTICE

Intentional falsification of any information on this Odometer Disclosure Statement may subject the person signing to civil and criminal penalties, including fines and imprisonment, under applicable laws governing vehicle odometer disclosure.

GOVERNING LAW

This Odometer Disclosure Statement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of laws principles.

ENTIRE AGREEMENT

This document constitutes the entire written Odometer Disclosure Statement between the parties regarding the odometer reading and supersedes any prior oral or written statements or agreements on that subject.

ADDITIONAL DISCLOSURES (OPTIONAL)

Seller:

Printed Name:

By:

Date:

Buyer:

Printed Name:

By:

Date:

What a Vehicle Odometer Disclosure Is and when it matters

A Vehicle Odometer Disclosure is a signed statement recording a vehicle's odometer reading at the time ownership changes. It accompanies a title transfer or bill of sale in many secondary-market, dealer, and private-party transactions. The form documents mileage to protect buyers and sellers from odometer rollback or misrepresentation and creates a legal record for titling, warranty, insurance, and resale. Depending on state and federal rules, the disclosure may be required for certain model years and can affect tax reporting, lienholder records, and dealer compliance.

Why accurate odometer disclosure matters for transfers

A clear odometer statement reduces dispute risk, preserves accurate title records, and supports warranty and insurance claims. It also satisfies statutory disclosure duties and documents mileage for buyers, sellers, lienholders, and state motor vehicle agencies.

Who completes and relies on an odometer disclosure

Each party should keep a copy for records and provide the required copy to the buyer and titling agency per applicable rules.

Private sellers: Provide the signed mileage statement to the buyer and local DMV when transferring title.
Auto dealers: Use standard disclosure forms to meet state and federal compliance and recordkeeping requirements.
Title agents / lienholders: Verify mileage for liens, financing, and resale valuations before notarizing or filing.

Step-by-step: completing a Vehicle Odometer Disclosure

Follow a consistent sequence to avoid errors and meet state requirements when transferring a vehicle.

01

Verify VIN: Confirm the 17-character VIN matches the title and registration.
02

Record Odometer: Enter the exact numeric mileage; do not round or use tenths.
03

Sign & Date: Seller and buyer sign and date in the designated signature blocks.
04

Submit to DMV: Provide required copies to the buyer, the DMV, and any lienholder promptly.

Typical online workflow settings for an electronic odometer disclosure

Configure fields and signer order clearly to match the paper form when converting to an online template.

Field	Configuration
Document Format	Upload PDF to preserve layout
Signature Fields	Add seller and buyer signature + date fields
Authentication	Email OTP or SMS code recommended
Delivery to DMV	Provide signed PDF for download or print for local filing

How electronic submission typically flows

A concise sequence for e-signing and delivery to relevant parties.

Prepare Template: Upload form and position VIN, mileage, and signature fields.
Add Signers: List seller then buyer; set signer order if necessary.
Authenticate: Choose email, SMS, or stronger verification for high-assurance cases.
Share & File: Deliver signed copies to buyer, seller, and local DMV or title agent.

Platform capabilities to support odometer disclosure workflows

Ensure the chosen service supports ESIGN/UETA compliance, audit trails, secure storage, and the integration points your title process requires.

Document formats: PDF, DOCX and fillable form export
Signer authentication: Email, SMS OTP, or advanced verification
Integrations: Connectors for CRMs, storage, and DMV upload workflows

Common preparation errors to avoid

Entering an incorrect VIN or transposing characters that do not match the vehicle title.
Rounding or estimating mileage instead of recording the exact odometer reading at transfer.
Failing to check the 'odometer not actual' box when mileage is uncertain or omitted.
Not matching signer names to the title or failing to have required notarization in some jurisdictions.

Security and compliance features to expect

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamps, IP addresses, and action history

Access Controls: Role-based permissions and SSO support

BAA Availability: HIPAA Business Associate Agreement available

Regulatory Compliance: ESIGN and UETA-compliant records

Advanced Signatures: PKI/21 CFR Part 11 options for regulated use

Consequences of inaccurate or missing disclosure

Civil liability: Buyer lawsuits or rescission claims

Criminal exposure: Fraud charges possible in willful misrepresentation

Title rejection: State DMV may refuse to process transfer

Fines and costs: Administrative penalties and legal fees

Warranty disputes: Denial of coverage if mileage misrepresented

Financing problems: Lienholder defects or loan rescission risk

Key elements a professional odometer disclosure should include

A robust disclosure form combines clear data fields, certification language, and audit evidence so it is usable for title transfer, lender records, and dispute resolution.

Mileage Attestation

A clear statement that the odometer reading reflects the actual mileage or, if not, a specific declaration that the mileage reading is inexact or exceeds mechanical limits.

VIN Field

A dedicated 17-character VIN field that matches the title and is validated visually to prevent transcription errors and fraud.

Signature Blocks

Separate, dated signature and printed-name blocks for seller and buyer; space for notarization where required by state law.

Discrepancy Box

A checkbox and short explanation field for 'odometer not actual' or inconsistent readings to document known issues.

Dealer / Lienholder Section

Fields for dealer license number, lienholder name, and financing reference to assist in title processing.

Audit Details

Record of how the form was executed (electronic audit trail or notary journal) and copy retention instructions.

Timing to keep in mind when transferring vehicle titles

Deadlines vary by state and by filing method; timely disclosure and title submission avoid penalties and processing delays.

At time of sale:

Provide the signed odometer disclosure to the buyer immediately upon transfer.

Title submission windows:

Many states require title transfer within 10–30 days of sale; check local DMV rules.

Notarization timing:

If a notary is required, complete notarization at signing to avoid re-execution.

DMV processing:

Processing times vary; expect days to weeks depending on local workloads.

Record retention:

Keep a copy for the recommended retention period for proof and audit purposes.

Pricing and feature comparison for eSignature platforms suited to odometer disclosures

A neutral comparison of starting price and common feature rows helps teams evaluate cost and compliance trade-offs for document signing needs.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions and common issues

Answers to the most common questions about completing, signing, and filing odometer disclosures in U.S. transfers.

Need help? Contact support

What is required on the form
A completed Vehicle Odometer Disclosure must include the VIN, exact odometer reading, transfer date, seller and buyer names, and required signatures. Some states also require notarization or a separate title odometer statement; follow the local DMV form instructions.
When is the disclosure required
Most transfers require the disclosure at the time of sale or title transfer. Federal and state law target misrepresentation; timing and model-year thresholds vary by jurisdiction, so check the local DMV for exact filing windows.
Can the disclosure be signed electronically
Yes. Electronic signatures are generally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the parties consent and the record is retained; verify whether your state or lender accepts e-signed disclosures or requires notarization.
How to correct a mistake after signing
If an error is discovered, do not alter the original. Execute a corrected disclosure with clear references to the original, obtain signatures again, and provide both copies to the buyer and DMV. Some states require an affidavit of correction—consult the DMV or counsel.
How long should I keep copies
Retain signed disclosures for at least three years after transfer and longer if potential claims exist. Tax-related or regulated transactions may require longer retention (see IRS rules and industry-specific guidance).
What if the seller refuses to provide a disclosure
If a seller refuses, buyers should avoid completing the transaction until proper disclosure is obtained. Buyers may file a complaint with the state DMV and consider conditional holdbacks or escrow pending resolution.

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