Vehicle Operation Guidelines

VEHICLE OPERATION GUIDELINES AND SERVICES AGREEMENT

This Vehicle Operation Guidelines and Services Agreement ("Agreement") is entered into as of Day: Month: Year: by and between Company Name: (Company) and Operator Name: (Operator).

WHEREAS

WHEREAS, Company owns, leases or manages certain motor vehicles and desires to set forth mandatory operating procedures, maintenance responsibilities and service terms for authorized operation of those vehicles; and

WHEREAS, Operator is willing and qualified to operate Company vehicles in accordance with the terms and conditions of this Agreement and related guidelines; and

WHEREAS, the parties intend for this Agreement to govern the scope of services, payment, confidentiality, liability allocation and operational rules for vehicle use.

SCOPE OF WORK

AUTHORIZED VEHICLES AND USE

All vehicle operation is subject to the following mandatory restrictions and operational conditions. Use for personal, unauthorized commercial, or illegal purposes is strictly prohibited. Operator shall obey all applicable laws and company policies at all times.

DRIVER QUALIFICATIONS

Operator represents and warrants the following (check each applicable item):

Holds a valid driver's license appropriate to the vehicle class and will maintain that license while operating Company vehicles.

Meets minimum age and experience requirements established by Company for the vehicle type.

Maintains a driving record free of disqualifying convictions or suspensions as defined by Company policy.

Will submit to drug and alcohol testing in accordance with Company policy and applicable law when requested.

SAFETY, MAINTENANCE AND INSPECTIONS

Operator shall perform pre-use safety inspections and report defects immediately. Operator must follow maintenance schedules and remove a vehicle from service when unsafe. Company retains final authority to determine roadworthiness.

REPORTING, ACCIDENTS AND DAMAGE

Operator must report all accidents, damage, theft, or traffic violations to Company within the earlier of the end of the business day or two (2) hours after the event. Failure to report promptly may result in disciplinary action and liability for losses.

PROHIBITED CONDUCT

The following activities are strictly prohibited while operating Company vehicles:

Personal use that is not authorized in writing by Company.

Operation while under the influence of alcohol, illegal drugs, or impairing prescription medications contrary to label instructions.

Allowing unauthorized drivers or passengers where expressly prohibited.

PAYMENT TERMS

If Operator provides billed services to Company under this Agreement, payment shall be made as follows.

TERM AND TERMINATION

This Agreement shall commence on Start Date: and shall continue until End Date: unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience by providing the other party with no less than days' written notice. Immediate termination is permitted for material breach, willful misconduct or where continued operation would create an unreasonable safety risk.

CONFIDENTIALITY

Operator may receive confidential business, technical or operational information of Company in connection with vehicle operation and services. Operator shall: (a) hold such information in strict confidence; (b) not disclose it except to employees or contractors who have a need to know and are bound to similar obligations; and (c) use such information only for performance under this Agreement. Confidential information does not include information that is publicly available through no fault of Operator, independently developed without use of Company confidential information, or required to be disclosed by law upon prior notice to Company where practicable.

INDEMNIFICATION AND LIMITATION OF LIABILITY

Operator shall indemnify, defend and hold harmless Company, its officers and employees from and against claims, liabilities, losses and expenses arising from Operator's negligent operation, willful misconduct, or breach of this Agreement. Company shall maintain insurance as required by applicable law; Operator may be required to maintain supplemental coverage where specified in writing.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to choice of law principles.

ENTIRE AGREEMENT

This Agreement, together with any written schedules or attachments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations. No amendment shall be effective unless in writing and signed by both parties.

ACKNOWLEDGMENTS

By signing below, the undersigned certify that they have read, understand, and agree to comply with these Vehicle Operation Guidelines and the terms of this Agreement and that the information provided to Company is true and complete to the best of their knowledge.

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