Vehicle ID
VIN, plate, make/model/year and registration jurisdiction recorded to uniquely identify the subject vehicle for title and recall checks.
A complete, well-documented Vehicle Value Assessment reduces disputes, supports underwriting and claims decisions, and establishes an auditable valuation trail. Accurate entries protect both payers and owners by linking values to verifiable data and documented inspection findings.
Several parties rely on a vehicle valuation record to make financial, legal, or operational decisions.
VIN, plate, make/model/year and registration jurisdiction recorded to uniquely identify the subject vehicle for title and recall checks.
Concise descriptions of damage, condition, and mechanical items plus referenced photos or inspection codes to support condition claims.
Declared odometer reading and status (actual/estimated) to support mileage-based valuation adjustments and legal disclosures.
Named source for value—KBB, NADA, auction comps—with dates and which comparables were used to justify the figure.
Disclosure of recorded liens, salvage brands, or rebuilt titles that materially affect marketability and value.
Assessor name, credential, signature, date, and contact information establishing attribution and accountability for the valuation.
| Field | Configuration |
|---|---|
| Required fields | VIN, assessor, odometer, valuation source |
| Authentication | Email OTP, SMS code, or KBA |
| Attachments | Photo and document upload required |
| Retention rule | Automatic archiving and audit log |
Use a platform that provides a tamper-evident signed PDF, audit trail, and flexible authentication to support legal validity.
Ensure the chosen provider supports ESIGN and UETA compliance, audit logs, and the authentication level required by your regulator or internal policy.
Same-day upload to internal systems when complete
1–5 business days for underwriting checks
3–10 business days depending on claim complexity
Varies by agency; allow 7–30 days
Allow 3–10 business days for document requests
Photos and notes uploaded; VIN verified
Comparator sources cited and value recorded
Title, lien, and salvage searches completed
Signed record stored and routed to recipients
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | No | No |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A lender documents a vehicle's VIN and dealer comps
An insurer documents damage photos and salvage flags
Typically a licensed officer or underwriter authorized to accept valuation records for collateral files; responsible for verifying assessor credentials and documenting risk acceptance in the loan record.
An adjuster or claims manager authorized to approve settlement values; must retain supporting photos, repair estimates, and evidence of title status when executing a claim valuation.