Video Conference Consent Form

VIDEO CONFERENCE CONSENT AND SERVICES AGREEMENT

Client Name:    Client Email:

Provider Name:    Provider Contact:

RECITALS

WHEREAS, Client desires to engage Provider to host, facilitate, and, where applicable, record video conferences for the purpose of providing services described herein; and

WHEREAS, Provider has the facilities, personnel and technical capacity to deliver such video conference services, and Client agrees to the terms of recording, use of likeness, and data retention set forth in this Agreement; and

WHEREAS, the parties intend this Agreement to govern both the substantive services and the consent for audio and/or video recording and use of recorded materials.

SCOPE OF WORK

PAYMENT TERMS

Provider shall invoice Client in accordance with the Payment Schedule. Payments not received within the time specified shall accrue the Late Fee as described above, and Provider may suspend services upon written notice if invoices remain unpaid after fifteen (15) days from invoice date.

TERM AND TERMINATION

Effective Date:    Termination Date:

Either party may terminate this Agreement for convenience by providing the other party written notice in accordance with the Notice Period. Either party may terminate immediately for material breach that is not cured within ten (10) days of written notice or for violations concerning unauthorized distribution of recorded content.

VIDEO CONFERENCE RECORDING AND CONSENT

By checking the boxes and signing below, Client grants Provider the following consents and acknowledges the indicated rights and restrictions.

I consent to audio and/or video recording of the scheduled video conference sessions.

I grant Provider the limited right to use my name, voice, image and likeness contained in such recordings for the internal purposes described in this Agreement and as further specified below.

Provider agrees not to distribute, publish, or sell recordings to third parties except as expressly authorized in writing by Client or as required by law. Any authorized distribution will be limited to the scope and duration specified by the parties in the Permitted Uses field.

CONFIDENTIALITY

Each party shall treat as Confidential Information all non-public information disclosed in connection with the Services or the recorded sessions, including but not limited to recordings, trade secrets, business plans and personal data. Confidential Information shall not include information that (i) is or becomes publicly known without breach of this Agreement, (ii) is rightfully received from a third party without restriction, or (iii) is independently developed without use of the other party's Confidential Information.

Recipient of Confidential Information shall use at least the same degree of care to protect such information as it uses to protect its own confidential materials, but no less than reasonable care. Confidential obligations shall survive termination for a period of three (3) years, except that obligations with respect to recorded personal data shall persist as required by applicable law.

DATA RETENTION AND SECURITY

Provider will implement reasonable administrative, technical, and physical safeguards to protect recordings and Confidential Information. Provider shall notify Client of any unauthorized access or breach affecting Client data promptly and cooperate in mitigation efforts.

LIMITATIONS AND PARTICIPANT OBLIGATIONS

Client shall not record or retransmit Provider-hosted sessions outside the authorized Permitted Uses. Client is responsible for obtaining any necessary consents from third parties present on calls and for complying with applicable laws regarding personal data and privacy.

Provider does not guarantee uninterrupted access to video conferencing platforms and shall not be liable for interruptions caused by third-party platforms, internet service outages, or Client-side technical issues, except to the extent caused by Provider's gross negligence or willful misconduct.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of law principles.

ENTIRE AGREEMENT

This Agreement, together with any Schedules or attachments executed by the parties, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, both written and oral. No amendment shall be effective unless in writing and signed by both parties.

ADDITIONAL PROVISIONS

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. The parties acknowledge that monetary damages may be inadequate to remedy certain breaches and agree that equitable relief may be sought where appropriate.

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