Can this agreement be signed electronically?

Yes. Electronic signatures are legally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states; ensure the signature method captures intent, attribution, consent, and retention to meet legal tests.

Is notarization required for delivery agreements?

Not typically. Notarization is uncommon for commercial delivery agreements unless state law or the parties’ risk profile requires it; use notarization only when needed to support a specific legal purpose.

How should sensitive medical video be handled?

Treat any patient-identifiable content as protected under HIPAA; include a BAA where applicable, minimize PHI in delivered assets, and apply encryption plus restricted access controls during transfer and storage.

What happens if the client does not respond to a review?

If the agreement has a deemed acceptance clause (for example, silent acceptance after a set review window), the deliverable becomes accepted; otherwise follow escalation and dispute resolution steps defined in the contract.

How long should we keep signed agreements and assets?

Retain the signed agreement for the contract term plus at least three years; for tax or HIPAA purposes, follow IRS rules (IRC §6501(a)) and HIPAA retention (45 CFR §164.530(j)).

Can a third party access delivered files?

Only if the agreement or license grants that right; include any permitted sublicensing or distribution permissions and require the third party to adhere to the same usage restrictions.

Electronic Signature
Templates
Miscellaneous
Video Delivery Agreement

Video Delivery Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

VIDEO DELIVERY AGREEMENT

This Video Delivery Agreement ("Agreement") is entered into as of by and between the following parties:

Provider Name: Provider Address: Client Name: Client Address:

RECITALS

WHEREAS, Provider develops, produces and delivers professional video content, post-production services and digital master files; and

WHEREAS, Client desires to engage Provider to deliver specified video deliverables for use in Client's marketing, broadcast or online distribution subject to the terms set forth herein; and

WHEREAS, Provider agrees to deliver the Video Deliverables in accordance with the Scope of Work, Delivery Schedule and Payment Terms contained in this Agreement.

SCOPE OF WORK

Provider shall perform the services described below and deliver final deliverables in the formats and specifications agreed herein. Provider shall perform such services in a professional manner consistent with industry standards.

Detailed Scope of Work: Deliverables - Description:

Technical specifications (rendering and masters): Format: ; Resolution: ; Color space:

DELIVERY SCHEDULE

Provider shall deliver the initial master files and ancillary assets according to the following schedule:

Primary Delivery Date: Delivery Method / Transfer Location: Client Acceptance Period:

PAYMENT TERMS

In consideration for the services rendered, Client shall pay Provider as follows.

Total Fee (USD): Deposit Amount and Due Date: Balance Payment Schedule:

Late payments shall accrue interest at: after a grace period of days.

Payment Method / Remittance Details:

ACCEPTANCE, REVISIONS AND ADDITIONAL WORK

Client shall review deliverables within the Acceptance Period and provide written notice of any deficiencies. Provider shall correct defects at no additional cost if reported within the Acceptance Period and within the agreed number of revision rounds below.

Included Revision Rounds: Fee for Additional Revisions:

OWNERSHIP, LICENSE AND USE

Ownership of final delivered video masters and associated files shall transfer to Client upon Provider's receipt of full payment, subject to payment of all amounts due. Provider retains ownership of underlying raw footage, project files, and pre-existing materials unless otherwise agreed in writing. Provider grants Client a perpetual, non-exclusive, worldwide license to use the deliverables for the permitted uses described below upon transfer of ownership or license as specified.

Permitted Uses / License Scope:

CONFIDENTIALITY

Each party shall hold in strict confidence all non-public information disclosed in connection with this Agreement and shall not disclose such information to third parties except as required by law or with the prior written consent of the disclosing party. Confidential information does not include information that is publicly available without breach of this Agreement or independently developed by a receiving party without use of the other party's confidential information.

REPRESENTATIONS, WARRANTIES AND INDEMNIFICATION

Each party represents and warrants that it has the authority to enter into this Agreement and to perform its obligations hereunder. Provider warrants that deliverables will be original and will not infringe third-party intellectual property rights to the best of Provider's knowledge. Client shall indemnify and hold Provider harmless from any liabilities arising from Client-provided materials, instructions or uses outside the agreed license scope. Provider shall indemnify Client from claims arising from Provider's breach of the foregoing warranties.

LIMITATION OF LIABILITY

Except for breaches of confidentiality or a party's indemnification obligations, neither party shall be liable for consequential, incidental, special or punitive damages. Total aggregate liability of either party for claims arising out of this Agreement shall not exceed the total fees paid to Provider under this Agreement.

TERM AND TERMINATION

This Agreement commences on and continues in effect until unless earlier terminated in accordance with this section.

Either party may terminate this Agreement upon written notice if the other party materially breaches and fails to cure within days after receipt of written notice. Either party may also terminate for insolvency, bankruptcy or assignment for the benefit of creditors with immediate effect.

Termination Notice Address for Provider: Termination Notice Address for Client:

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of: . Any dispute arising from this Agreement shall be resolved by arbitration or litigation as agreed by the parties and in the chosen forum.

ENTIRE AGREEMENT

This Agreement, together with any schedules and exhibits referenced herein, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, understandings and communications, whether written or oral. No amendment shall be effective unless in writing and signed by authorized representatives of both parties.

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses provided above or to such other address as either party may designate in writing.

CONTACTS

Provider Contact Name: Provider Contact Email / Phone: Client Contact Name: Client Contact Email / Phone:

Provider Name:

By:

Date:

Client Name:

By:

Date:

What a Video Delivery Agreement Covers

A Video Delivery Agreement is a written contract that documents the transfer, delivery schedule, acceptance criteria, and rights associated with produced video assets. It defines the parties, scope of deliverables (final edit, masters, file formats), delivery method (physical media, secure download, or streaming link), payment or consideration, and post-delivery obligations such as revisions, archiving, and ownership transfer. The agreement reduces ambiguity about timelines, technical requirements, and intellectual property, and it can integrate electronic signature and delivery processes to streamline execution while preserving an audit trail.

Why a Formal Video Delivery Agreement Matters

A clear agreement allocates responsibility, protects intellectual property, and sets objective acceptance tests so disputes over quality or scope are easier to resolve. It preserves evidence of delivery and acceptance and supports compliance with client or regulatory requirements.

Typical Parties and Roles for This Agreement

Common signers include the video producer or production company and the client or licensee; additional signers may include distributors or rights holders.

Production companies and freelancers delivering video assets under contract for commercial or promotional use.
Marketing and creative agencies coordinating delivery, acceptance, and handoff to clients or media channels.
In-house content teams and corporate legal departments managing rights, clearances, and archiving obligations.

Identifying the correct signer and role reduces execution delays and ensures the person signing has authority to transfer rights or accept deliverables.

Core Elements to Include in a Professional Video Delivery Agreement

A complete agreement addresses parties, deliverables, formats, acceptance, IP assignment, compensation, timeline, warranties, and liability allocation.

Parties

Full legal names and business entities for all contracting parties, including contact and billing details; identify the signing authority for each party.

Deliverables

Detailed list of deliverables (master files, transcodes, closed captions, thumbnails), file formats, resolutions, codecs, and checksum or quality criteria for acceptance.

Delivery Method

Specify delivery channel (secure download, SFTP, cloud link, physical drive), access credentials, and any encryption or transfer verification required.

Acceptance Criteria

Objective standards and timeframes for client review, request for revisions, criteria for deemed acceptance, and escalation procedures for disputes.

Payment & Consideration

Describe payment amounts, milestones, invoicing schedule, holdback for revisions, and any royalty or licensing fee provisions if applicable.

Intellectual Property

State ownership transfer or license scope, moral rights waivers if needed, and any retained rights or future use limitations.

Step-by-Step: Fill, Send, and Execute the Agreement

Follow these steps to prepare and finalize a Video Delivery Agreement efficiently.

01

Prepare: Populate parties, deliverables, dates, and payment terms.
02

Attach Files: Include checksums or sample frames and specify technical specs.
03

Set Review Window: Define client review period and revision rounds.
04

Sign: Send for signatures and capture audit trail.

Configuring an Online Signing Workflow

Set up signer order, authentication, and retention rules for reliable electronic execution.

Field	Configuration
Signature Type	Click-to-sign or drawn signature
Authentication	Email link with optional SMS code
Notifications	Automatic reminders and completion alerts
Retention Policy	Specify archival period and export format

Where to Send and How Delivery Is Confirmed

Define recipient endpoints and acceptance signaling to complete the delivery lifecycle.

Client Inbox: Send signed agreement and delivery links to client's primary contact.
Asset Host: Upload masters to agreed secure storage and share access.
Acceptance Notice: Client provides written acceptance or raises revision requests within agreed window.
Archive: Store final signed agreement and delivered files per retention policy.

Technical and Platform Considerations for eDelivery

Specify supported file formats, integrations, and minimum authentication to ensure successful electronic delivery and execution.

File formats: MP4, MOV, ProRes, SRT
Integrations: Cloud storage and CMS
Authentication: Email or SMS code

Ensuring compatibility up front minimizes transfer failures; document any third-party hosting credentials, access expiration, and fallback delivery methods in the agreement.

Key Deadlines and Typical Timeframes

Common time-sensitive terms to include so both parties understand milestones and response windows.

Delivery Deadline:

Date or number of days after signoff when final assets are due.

Client Review Period:

Typically 5–14 business days for review and requests for revision.

Revision Turnaround:

Specify days allowed per revision round, typically 3–7 business days.

Payment Due:

Net 30, net 45, or milestone-based dates tied to delivery events.

Record Retention:

Specify archival period for final assets and signed agreement.

Milestone Timeline from Agreement to Archive

Sequential stages help teams coordinate production, delivery, review, and long-term storage.

01

Pre-production Signoff

Agreement executed and technical specifications approved before delivery.

02

File Delivery

Producer uploads final deliverables to the agreed host or ships physical media.

03

Review and Acceptance

Client inspects assets and responds within the specified review window.

04

Final Delivery and Archive

Signed acceptance recorded and files archived per retention policy.

Common Preparation Mistakes to Avoid

Vague deliverable descriptions that omit resolution, codec, and file-naming conventions lead to acceptance disputes and rework.
Failing to specify delivery channel or access credentials often causes missed deadlines and additional transfer costs.
Assigning rights without a clear IP clause can unintentionally transfer ownership beyond intended scope.
Not matching signer name to legal entity prevents payment processing and can complicate enforcement.

Consequences and Legal Risks of an Incorrect Agreement

Breach Claims: Monetary damages and specific performance

Intellectual Property Risk: Unintended ownership transfer

Late Delivery Penalties: Contractual liquidated damages

Tax Withholding: Incorrect payee info triggers withholding obligations

Privacy Violations: HIPAA exposure fines for protected health content

Enforceability: Improper signature process may weaken enforceability

Real-World Examples of Agreement Use

Two real customer stories illustrate practical outcomes when agreements and digital signing are used to manage delivery and acceptance.

Optica Ventures — COO

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

Speed of execution improved for remote clients.
The electronic workflow reduced turnaround time and made delivery confirmation straightforward while preserving a full audit trail for billing and rights assignment.

Martin Properties — Founder

I can process and execute all of these documents online with 100% compliance and built-in security.

Mobile signing supported field operations.
Whether on mobile or working offline, the ability to complete agreements and capture signatures remotely helped close transactions without in-person meetings.

Selected eSignature Pricing and Feature Comparison

Comparing typical vendor starting prices and core capabilities relevant to executing Video Delivery Agreements; signNow is listed first in the table per platform comparison conventions.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no card required	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Security, Compliance, and Technical Protections

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest

Certifications: SOC 2 Type II and ISO 27001 available

HIPAA: BAA required for protected health information

21 CFR Part 11: Support for FDA-regulated audit needs

ESIGN / UETA: Compliant with ESIGN and UETA frameworks

Accessibility: WCAG 2.0 Level AA compliance

Practical Tips for Accurate and Efficient Completion

Small drafting and configuration choices reduce rework and disputes during delivery and acceptance.

Standardize deliverable definitions

Use a template checklist that specifies codec, resolution, frame rate, and filename conventions; attach a sample frame or checksum to minimize subjective quality disputes and speed acceptance.

Define acceptance objectively

Set measurable acceptance tests (no visible artifacts, audio sync within defined tolerance), and make the client response window explicit to avoid implied acceptance by silence.

Capture chain of custody

Record upload timestamps, transfer receipts, and checksums; include an audit trail for downloads and access so supply chain and licensing issues can be reconstructed.

Limit broad IP assignments

Prefer limited licenses for specific uses where possible; if transferring ownership, state all rights conveyed and any retained exceptions to prevent unintended exploitation.

Frequently Asked Questions About Video Delivery Agreements

Answers to common questions about execution, delivery, signatures, and dispute avoidance when using a Video Delivery Agreement.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are legally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states; ensure the signature method captures intent, attribution, consent, and retention to meet legal tests.
Is notarization required for delivery agreements?
Not typically. Notarization is uncommon for commercial delivery agreements unless state law or the parties’ risk profile requires it; use notarization only when needed to support a specific legal purpose.
How should sensitive medical video be handled?
Treat any patient-identifiable content as protected under HIPAA; include a BAA where applicable, minimize PHI in delivered assets, and apply encryption plus restricted access controls during transfer and storage.
What happens if the client does not respond to a review?
If the agreement has a deemed acceptance clause (for example, silent acceptance after a set review window), the deliverable becomes accepted; otherwise follow escalation and dispute resolution steps defined in the contract.
How long should we keep signed agreements and assets?
Retain the signed agreement for the contract term plus at least three years; for tax or HIPAA purposes, follow IRS rules (IRC §6501(a)) and HIPAA retention (45 CFR §164.530(j)).
Can a third party access delivered files?
Only if the agreement or license grants that right; include any permitted sublicensing or distribution permissions and require the third party to adhere to the same usage restrictions.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now