Asset Metadata
Title, description, keywords, running time, language, closed-caption availability, and internal asset ID to support cataloging and discoverability across platforms.
A well-completed Video On Demand Request reduces review cycles, protects intellectual property and privacy rights, and clarifies deliverables for production and legal teams. Electronic execution of the request is legally enforceable under federal ESIGN (15 U.S.C. ch. 96) and state UETA frameworks when intent, consent, attribution, and retention requirements are met.
Multiple roles interact with VOD requests to move content from idea to published asset.
The form centralizes approvals so production, legal, and distribution teams can coordinate efficiently and document decisions.
Title, description, keywords, running time, language, closed-caption availability, and internal asset ID to support cataloging and discoverability across platforms.
Format, codec, container, resolution, aspect ratio, bitrate, audio channels, caption file format, and deliverable filename conventions required by the target VOD platform.
Licensor and licensee names, territory, distribution term, exclusivity, and any sublicensing permissions that define permissible platform and geographic use.
Signed release status for on-camera talent, music, or third-party footage and whether releases include merchandising, broadcast, or streaming rights.
Requested publish date, final file delivery date, review windows, and required embargo or pre-release windows for partners or press.
Requestor, project lead, legal reviewer, and distribution engineer contact details and the authorized approver for final sign-off.
| Field | Configuration |
|---|---|
| Required Fields | Make metadata, effective date, and attachments mandatory. |
| Approval Order | Define sequential steps: legal → rights → distribution. |
| Authentication | Enable email or SMS signer verification for approvers. |
| Post-Approval Action | Auto-notify distribution systems and archive signed request. |
Confirm platform capabilities before sending requests to approvers.
Ensure chosen eSignature and storage platforms meet your security and retention policies before launching the workflow.
Standard requests: submit at least 10 business days before desired publish.
Allow 3–5 business days for standard release and licensing checks.
File validation and caption checks: 1–3 business days.
Distribution sign-off typically within 1 business day after QC.
Faster turnaround may be available but can incur additional fees.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year limit | Varies by plan | Varies by plan | Varies by plan |
A small production firm consolidated release workflows to reduce approval bottlenecks.
A real estate company used the request to publish property tour videos.