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I-9 Form

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Utah Last Will and Testament

LAST WILL AND TESTAMENT OF

BE IT KNOWN THIS DAY THAT,

I, , of County, Utah, being of legal age and of sound and disposing mind and memory, and not acting under duress, menace, fraud, or undue influence of any person, do make, declare and publish this to be my Will and hereby revoke any Will or Codicil I may have made.

ARTICLE ONE

Marriage and Children

I am not married. I reside with . I am a parent of the following adult children:

Name            Date of Birth

  

  

  

ARTICLE TWO

Debts and Expenses

I direct my Personal Representative to pay all costs and expenses of my last illness and funeral expenses. I further direct my Personal Representative to pay all of my just debts that may be probated, registered, and allowed against my estate. However, this provision shall not extend the statute of limitations for the payment of debts, or enlarge upon my legal obligation or any statutory duty of my Personal Representative to pay debts.

ARTICLE THREE

Specific Bequests of Real and/or Personal Property

I will, give and bequeath unto the persons named below, if he or she survives me, the property described below:

Bequest 1

Name:    Address:    Relationship:

Property:

Bequest 2

Name:    Address:    Relationship:

Property:

Bequest 3

Name:    Address:    Relationship:

Property:

ARTICLE FOUR

Homestead or Primary Residence

I will, devise and bequeath all my interest in my homestead or primary residence, if I own a homestead or primary residence on the date of my death that passes through this Will, to:

OR , my children, equally, per stirpes.

ARTICLE FIVE

All Remaining Property – Residuary Clause

I will, devise, bequeath and give all the rest and remainder of my property and estate of every kind and character, including, but not limited to, real and personal property in which I may have an interest at the date of my death, and which is not otherwise effectively disposed of, to:

OR , my children, equally, per stirpes.

ARTICLE SIX

Contingent - All Remaining Property – Residuary Clause

In the event that I name a person other than my children in Article Five and that person shall predecease me, I will, devise, bequeath and give all the rest and remainder of my property and estate of every kind and character, including, but not limited to, real and personal property in which I may have an interest at the date of my death, and which is not otherwise effectively disposed of, to my children: .

ARTICLE SEVEN

Appointment of Personal Representative, Executor or Executrix

I hereby appoint , as Personal Representative of my estate and this Will.

In the event my Personal Representative shall predecease me, or, for any reason, shall fail to qualify or cease to act as my Personal Representative, then I hereby appoint to serve as successor Personal Representative of my estate and Will.

ARTICLE EIGHT

Waiver of Bond, Inventory, Accounting, Reporting and Approval

My Personal Representative and successor Personal Representative shall serve without any bond, and I hereby waive the necessity of preparing or filing any inventory, accounting, appraisal, reporting, approvals or final appraisement of my estate.

ARTICLE NINE

Powers of Personal Representative, Executor and Executrix

I direct that my Personal Representative shall have broad discretion in the administration of my Estate, without the necessity of court approval. I grant unto my Personal Representative, all powers that are allowed to be exercised by Personal Representatives by the laws of the State of Utah and to the extent not prohibited by the laws of Utah, the following additional powers:

1. To exercise all of the powers, rights and discretions granted by virtue of any "Uniform Trustees' Powers Law," and/or “Probate Code” adopted by the State of Utah.

2. To compromise claims and to abandon property which, in my Executor’s opinion, is of little or no value.

3. To purchase or otherwise acquire and to retain any and all stocks, bonds, notes or other securities, or shares or interests in investment trusts and common trust funds, or in any other property, real, personal or mixed, as my Personal Representative may deem advisable, whether or not such investments or property be of the character permissible by fiduciaries, without being liable to any person for such retention or investment.

4. To settle, adjust, dissolve, windup, or continue any partnership or other entity in which I may own a partnership or equity interest at the time of my death, subject, however, to the terms of any partnership or other agreement to which I am a party at the time of my death.

5. To lease, sale, or offer on a lease purchase, any real or personal property for such time and upon such terms and conditions in such manner as may be deemed advisable by my Personal Representative, all without court approval.

6. To sell, exchange, assign, transfer and convey any security or property, real or personal, held in my estate, or in any trust, at public or private sale, at such time and price and upon such terms and conditions (including credit) as my Personal Representative may deem advisable and for the best interest of my estate, or any trust.

7. To pay all necessary expenses of administering the estate and any trust, including taxes, trustees' fees, fees for the services of accountants, agents and attorneys, and to reimburse said parties for expenses incurred on behalf of the estate or any trust hereunder.

8. Unless otherwise specifically provided, to make distributions in cash or in specific property, real or personal, or in an undivided interest therein, or partly in cash and partly in other property.

9. To determine what is principal and what is income with respect to all receipts and disbursements; to establish and maintain reserves for depreciation, depletion, obsolescence, taxes, insurance premiums, and any other purpose deemed necessary and proper.

10. To participate in any plan of reorganization, consolidation, dissolution, redemption, or similar proceedings involving assets comprising my estate or any trust created hereunder.

11. To perform such acts, to participate in such proceedings and to exercise such other rights and privileges in respect to any property, as if she or he were the absolute owner thereof.

12. To compromise, settle or adjust any claim or demand by or against my estate, or any trust, to litigate any such claims, including claims relating to estate or income taxes.

13. To borrow money from such source or sources and upon such terms and conditions as my Personal Representative shall determine, and to give such security therefore as my Personal Representative may determine.

ARTICLE TEN

Construction Intentions

It is my intent that this Will be interpreted according to the following provisions:

1. The masculine gender shall be deemed to include the feminine as well as the neuter, and vice versa; the singular shall be deemed to include the plural, and vice versa.

2. The term “testator” as used herein is deemed to include me as Testator or Testatrix.

3. This Will is not a result of a contract between myself and any beneficiary, fiduciary or third party, and I may revoke this Will at any time.

4. If any part of this Will shall be declared invalid, illegal, or inoperative for any reason, it is my expressed intent that the remaining parts shall be effective and fully operative.

ARTICLE ELEVEN

Misc. Provisions

I direct that this Will and the construction thereof shall be governed by the Laws of the State of Utah.

Optional Provisions

If any person named herein is indebted to me at the time of my death and such indebtedness be evidenced by a valid Promissory Note payable to me, then such person’s portion of my estate shall be diminished by the amount of such debt.

Any and all debts of my estate shall first be paid from my residuary estate. Any debts on any real property left herein shall be assumed by the person to receive such real property and not paid by my Personal Representative.

I desire to be buried in the cemetery in County, .

I direct that my remains be cremated and that the ashes be disposed of according to the wishes of my Executor.

SIGNATURE

Signed by Testator/Testatrix:

I, , having signed this Will in the presence of and who attested it at my request on this the day of , 20 at , declare this to be my Last Will and Testament.

________________________________

Testator/Testatrix

The above and foregoing Will of was declared by in our view and presence to be his/her Will and was signed and subscribed by the said in our view and presence and at his/her request and in the view and presence of and in the view and presence of each other, we, the undersigned, witnessed and attested the due execution of the Will of on this the day of , 20 .

_____________________________________

Witness Signature

Print Name:

Address:

Telephone No.

_____________________________________

Witness Signature

Print Name:

Address:

Telephone No.

UTAH SELF-PROVING AFFIDAVIT

I, , the testator/testatrix, sign my name to this instrument this day of , 20 and being first duly sworn, do hereby declare to the undersigned authority that I sign and execute this instrument as my will and that I sign it willingly, that I execute it as my free and voluntary act for the purposes therein expressed, and that I am 18 years of age or older, of sound mind, and under no constraint or undue influence.

_______________________________________

Testator/Testatrix

We, and , the witnesses, sign our names to this instrument, being first duly sworn, and do hereby declare to the undersigned authority that the testator/testatrix signs and executes this instrument as [his] [her] will and that [he] [she] signs it willingly, and that each of us, in the presence and hearing of the testator/testatrix, hereby signs this will as witness to the testator's/testatrix's signing, and that to the best of our knowledge the testator/testatrix is 18 years of age or older, of sound mind, and under no constraint or undue influence.

_______________________________________

Witness

_______________________________________

Witness

State of Utah
County of

Subscribed, sworn to and acknowledged before me by , the testator/testatrix, and subscribed and sworn to before me by , and , witnesses, this day of , 20 .

_______________________________________

Notary Public

My Commission expires:

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What the I-9 Form Is and who it covers

The I-9 Form (Employment Eligibility Verification) is a U.S. federal form used by employers to verify identity and authorization to work in the United States. Employers must collect specified employee information and acceptable identity and employment authorization documents, record those details, and retain the form according to federal retention rules. The form supports compliance with immigration and employment laws administered by U.S. Citizenship and Immigration Services (USCIS) and the Department of Homeland Security. Completion requires both employee and employer sections; certain exceptions apply for remote verification and reverification events.

Why accurate I-9 completion matters for employers

The I-9 Form documents lawful work authorization, reduces employer exposure to immigration penalties, and establishes a retained record for audits. Accurate, timely completion helps demonstrate compliance with 8 CFR §274a.2 and reduces the risk of fines associated with paperwork violations.

Why accurate I-9 completion matters for employers

Typical users and roles for the I-9 Form

Employers across industries use the I-9 Form to verify new hires and keep required work-authorization records.

  • Human resources teams responsible for onboarding, compliance, and record retention across all employer sizes.
  • Hiring managers who collect employee section information and coordinate document review with HR.
  • Third-party staffing agencies and background check vendors when contracted to perform onboarding services.

Assign clear responsibility for intake, inspection, and retention so forms are consistently completed and available for inspection.

Who completes or signs the I-9 Form

HR Manager

An HR Manager performs initial I-9 intake, inspects original identity and work authorization documents in person, completes the employer section, and ensures retention schedules are followed. They maintain audit-ready records and coordinate corrective action for any deficiencies uncovered during internal reviews.

Compliance Officer

A Compliance Officer oversees policy, conducts periodic I-9 audits, tracks reverification triggers, documents remediation steps for errors, coordinates with legal counsel as needed, and ensures company procedures align with 8 CFR §274a.2 and USCIS guidance.

Security and compliance features for electronic I-9 handling

Encryption: TLS 1.2/1.3 in transit
At-Rest Protection: AES-256 encryption at rest
Access Controls: Role-based permissions, SSO support
Audit Trail: Timestamps, IPs, action log
Certifications: SOC 2 Type II, ISO 27001
HIPAA Support: BAA available upon request

Penalties and primary risks from improper I-9 handling

Paperwork Fines: $281–$2,789 per violation
Intentional Violations: $660+ per violation, no cap
Backup Withholding: 24% rate for missing TIN
Civil Liability: Employment discrimination suits possible
Recordkeeping Failure: Failure to produce I-9 on inspection
Criminal Exposure: Fraud or false statement liability

Common mistakes to avoid when preparing I-9s

  • Incomplete sections: leaving employee or employer sections blank or unsigned leads to noncompliance and increases audit exposure during USCIS inspections.
  • Accepting unacceptable documents, such as expired IDs or photocopies when originals are required, undermines verification and can trigger fines during investigations.
  • Using incorrect retention schedules or discarding I-9s prematurely violates 8 CFR §274a.2 and can result in civil penalties and required remediation.
  • Improper remote verification without following authorized RON or USCIS temporary procedures can invalidate inspection steps and create compliance gaps.

Stepwise process to complete the I-9 during onboarding

Follow this sequence to complete the I-9 Form accurately and on time during onboarding process.

  • 01
    Employee Section: Enter full legal name, DOB, and citizenship or immigration status; sign and date Section 1.
  • 02
    Document Review: Employer examines original documents and records document title, issuing authority, number, and expiration date.
  • 03
    Employer Section: Complete employer attestation, sign, print name, and date Section 2 within three business days of hire.
  • 04
    Retention: Store I-9 per federal retention rules and make available for inspection by DHS.

Configure your digital I-9 workflow

Configure your digital workflow fields and authentication settings for consistent I-9 processing and secure storage.

Workflow Field and Configuration Configuration
Employee Full Legal Name Field Required; enable exact-text validation and optional Magic field auto-fill to reduce typos.
Document Type and Details Field Capture document title, number, issuer, and expiration; require original-document confirmation.
Signer Authentication and Verification Method Set email plus SMS code or SSO for stronger attribution; consider KBA where higher assurance needed.
Retention and Access Controls Settings Archive per 8 CFR §274a.2, restrict access to HR and compliance roles, enable audit exports.

Technical considerations for eSubmission and integrations

Digital I-9 processing requires integrations, supported formats, and signer authentication choices to maintain secure, auditable workflows across platforms.

  • Formats: PDF, DOCX accepted
  • Integrations: Salesforce, NetSuite, Google Workspace supported
  • Authentication: Email, SMS, KBA, or SSO options

Key timing rules and deadlines for the I-9

Key I-9 timing rules for hire verification, reverification, and retention help avoid penalties.

When To Complete I-9 After Hire:

Employer must complete Section 2 within three business days of hire; employee completes Section 1 by first day.

When To Reverify Work Authorization:

Reverify when temporary authorization expires; use Section 3 or a new Form I-9 as required.

Retention Minimums and Inspection:

Keep for three years after hire or one year after termination, whichever is later, available for DHS inspection.

Temporary Remote Inspection Procedures:

Follow the current USCIS guidance for any authorized remote inspection protocols or temporary flexibilities.

Audit Preparation:

Organize forms and supporting documents to respond promptly to government inspection requests.

Real-world examples of online I-9 workflows

Organizations of different sizes use digital processes to collect I-9s, adapt verification for field work, and maintain audit-ready records.

Martin Properties — Founder

Tim Martin needed to process on-site and remote hires for property management staff efficiently.

  • Adopted an online intake to collect I-9s and supporting documents securely.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Optica Ventures — COO

Optica needed a straightforward system for remote contractors and employees across states.

  • Implemented digital signing and centralized storage for I-9s.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Comparison: signNow and other eSignature vendors for I-9 workflows

Neutral comparison of common pricing and feature criteria for eSignature vendors used to collect and retain I-9 Forms; signNow is listed first per data conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs and solutions for common I-9 issues

Answers to frequent questions about timing, acceptable documents, remote inspection, retention, and audit readiness for the I-9 Form.


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