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Virginia Quitclaim Deed

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VIRGINIA QUITCLAIM DEED PURSUANT TO A FINAL DECREE OF DIVORCE

[Two Individuals to One Individual]

Control Number: VA-025-77

I. TIPS ON COMPLETING THE FORMS

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By clicking on the appropriate form field, you will be able to enter the needed information. In some instances, the form field and the line will disappear after information is entered. In other cases, it will not. The form was created to function in this manner.

II. DISCLAIMER

These materials were developed by U.S. Legal Forms, Inc. based upon statutes and forms for the subject state. All information and Forms are subject to this Disclaimer:

All forms in this package are provided without any warranty, express or implied, as to their legal effect and completeness. Please use at your own risk. If you have a serious legal problem, we suggest that you consult an attorney in your state. U.S. Legal Forms, Inc. does not provide legal advice. The products offered by U.S. Legal Forms (USLF) are not a substitute for the advice of an attorney.

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III. EXEMPTIONS FROM RECORDATION TAX:

Virginia Code

Title 58.1. Taxation.

SUBTITLE I. TAXES ADMINISTERED BY THE DEPARTMENT OF TAXATION.

CHAPTER 8. STATE RECORDATION TAX.

§ 58.1-811. Exemptions. —

A. The taxes imposed by §§ 58.1-801 (state recordation tax on deeds) and 58.1-807 (contract recorded regarding real estate) shall not apply to any deed conveying real estate or lease of real estate:

1. To an incorporated college or other incorporated institution of learning not conducted for profit, where such real estate is intended to be used for educational purposes and not as a source of revenue or profit;

2. To an incorporated church or religious body or to the trustee or trustees of any church or religious body, or a corporation mentioned in § 57-16.1, where such real estate is intended to be used exclusively for religious purposes, or for the residence of the minister of any such church or religious body;

3. To the United States, the Commonwealth, or to any county, city, town, district or other political subdivision of the Commonwealth;

4. To the Virginia Division of the United Daughters of the Confederacy;

5. To any nonstock corporation organized exclusively for the purpose of owning or operating a hospital or hospitals not for pecuniary profit;

6. To a corporation upon its organization by persons in control of the corporation in a transaction which qualifies for nonrecognition of gain or loss pursuant to § 351 of the Internal Revenue Code as it exists at the time of the conveyance;

7. From a corporation to its stockholders upon complete or partial liquidation of the corporation in a transaction which qualifies for income tax treatment pursuant to §331, 332, 333 or 337of the Internal Revenue Code as it exists at the time of liquidation;

8. To the surviving or new corporation, partnership, limited partnership, business trust, or limited liability company upon a merger or consolidation to which two or more such entities are parties, or in a reorganization within the meaning of § 368(a)(1)(C) and (F) of the Internal Revenue Code as amended;

9. To a subsidiary corporation from its parent corporation, or from a subsidiary corporation to a parent corporation, if the transaction qualifies for nonrecognition of gain or loss under the Internal Revenue Code as amended;

10. To a partnership or limited liability company, when the grantors are entitled to receive not less than 50 percent of the profits and surplus of such partnership or limited liability company; provided that the transfer to a limited liability company is not a precursor to a transfer of control of the assets of the company to avoid recordation taxes;

11. From a partnership or limited liability company, when the grantees are entitled to receive not less than 50 percent of the profits and surplus of such partnership or limited liability company; provided that the transfer from a limited liability company is not subsequent to a transfer of control of the assets of the company to avoid recordation taxes;

12. To trustees of a revocable inter vivos trust, when the grantors in the deed and the beneficiaries of the trust are the same persons, regardless of whether other beneficiaries may also be named in the trust instrument, when no consideration has passed between the grantor and the beneficiaries; and to the original beneficiaries of a trust from the trustees holding title under a deed in trust;

13. When the grantor is the personal representative of a decedent's estate or trustee under a will or inter vivos trust of which the decedent was the settlor, other than a security trust defined in §55-58.1, and the sole purpose of such transfer is to comply with a devise or bequest in the decedent's will or to transfer title to one or more beneficiaries after the death of the settlor in accordance with a dispositive provision in the trust instrument; or

14. When the grantor is an organization exempt from taxation under § 501(c)(3) of the Internal Revenue Code that is organized and operated primarily to acquire land and purchase materials to erect or rehabilitate low-cost homes on such land, which homes are sold at cost to persons who otherwise would be unable to afford to buy a home through conventional means.

B. The taxes imposed by §§ 58.1-803 and 58.1-804 shall not apply to any deed of trust or mortgage:

1. Given by an incorporated college or other incorporated institution of learning not conducted for profit;

2. Given by the trustee or trustees of a church or religious body or given by an incorporated church or religious body, or given by a corporation mentioned in § 57-16.1;

3. Given by any nonstock corporation organized exclusively for the purpose of owning and/or operating a hospital or hospitals not for pecuniary profit;

4. Given by any local governmental entity or political subdivision of the Commonwealth to secure a debt payable to any other local governmental entity or political subdivision; or

5. Securing a loan made by an organization described in subdivision 14 of subsection A of this section.

C. The tax imposed by § 58.1-802 shall not apply to any:

1. Transaction described in subdivisions 6 through 13 of subsection A of this section;

2. Instrument or writing given to secure a debt;

3. Deed conveying real estate from an incorporated college or other incorporated institution of learning not conducted for profit;

4. Deed conveying real estate from the United States, the Commonwealth or any county, city, town, district or other political subdivision thereof;

5. Conveyance of real estate to the Commonwealth or any county, city, town, district or other political subdivision thereof, if such political unit is required by law to reimburse the parties taxable pursuant to §58.1-802; or

6. Deed conveying real estate from the trustee or trustees of a church or religious body or from an incorporated church or religious body, or from a corporation mentioned in § 57-16.1.

D. No recordation tax shall be required for the recordation of any deed of gift between a grantor or grantors and a grantee or grantees when no consideration has passed between the parties. Such deed shall state therein that it is a deed of gift.

E. The tax imposed by §58.1-807 shall not apply to any lease to the United States, the Commonwealth, or any county, city, town, district or other political subdivision of the Commonwealth.

F. The taxes and fees imposed by §§ 58.1-801, 58.1-802, 58.1-807, 58.1-808, and 58.1-814 shall not apply to (i) any deed of gift conveying real estate or any interest therein to The Nature Conservancy or (ii) any lease of real property or any interest therein to The Nature Conservancy, where such deed of gift or lease of real estate is intended to be used exclusively for the purpose of preserving wilderness, natural or open space areas.

G. The words "trustee" or "trustees," as used in subdivision 2 of subsection A, subdivision 2 of subsection B, and subdivision 6 of subsection C, include the trustees mentioned in §57-8 and the ecclesiastical officers mentioned in § 57-16.

H. No recordation tax levied pursuant to this chapter shall be levied on the release of a contractual right, if the release is contained within a single deed that performs more than one function, and at least one of the other functions performed by the deed is subject to the recordation tax.

I. No recordation tax levied pursuant to this chapter shall be levied on a deed, lease, easement, release, or other document recorded in connection with a concession pursuant to the Public-Private Transportation Act of 1995 (§ 56-556 et seq.) or similar federal law.

QUITCLAIM DEED

(Two Individuals or Husband and Wife to an Individual)

Prepared by and, after Recording, Return to:

Tax Map Reference No.

Grantee’s Name and Current Address:

Consideration and/or assumption balance to be paid: $

Exempt from Recordation Taxes pursuant to Section

, Virginia Code.

THIS DEED GIVEN PURSUANT TO A FINAL DECREE OF DIVORCE and dated this day of , 20 , by and between , Grantor, and , Grantee.

FOR VALUABLE CONSIDERATION, the receipt and sufficiency of which is hereby acknowledged, and , hereinafter referred to as “Grantors”, do hereby grant, convey and quitclaim unto , hereinafter “Grantee”, the following lands and property, together with all improvements located thereon, lying in the County of , State of Virginia, to-wit:

See Legal Description Attached as Exhibit A incorporated by reference as though set forth in full

Legal Description:

Prior instrument reference: Deed, recorded on , 20 , at Book , Page , of the public records of the Circuit Court Clerk for County, Virginia.

SUBJECT to all easements, rights-of-way, protective covenants and mineral reservations of record, if any.

WITNESS Grantor’s hands on the day first set forth above.

(1st Grantor’s Signature)

Print or Type Name

(2nd Grantor’s Signature)

Print or Type Name

Commonwealth of Virginia, County of

On this day of , 20 , before me, personally appeared to me known to be the person who executed the foregoing instrument, and he/she thereupon duly acknowledged to me that he/she executed the same to be his/her free act and deed.

Given under my hand and seal this day of , 20 .

My Commission Expires:

Notary Public

Print or Type Name

Enter text✕

What a Virginia Quitclaim Deed Is and When It’s Used

A Virginia Quitclaim Deed is a legal instrument used to transfer whatever interest the grantor currently holds in real property to a grantee without making title warranties. It conveys the grantor’s interest, if any, and is commonly used for intra-family transfers, divorce settlements, clearing clouded title, or transferring property to a trust. The deed must include a legal description, be signed by the grantor, and be acknowledged before a notary or other authorized official to be eligible for recording in the county land records.

Why a Quitclaim Deed May Be the Right Instrument

A quitclaim deed transfers only the grantor’s present interest and offers no warranty of title, making it faster and lower cost than a warranty deed. It is useful when parties know each other’s title history or when the goal is simply to change the named owner on public records.

Why a Quitclaim Deed May Be the Right Instrument

Who Typically Uses a Virginia Quitclaim Deed

Common users include individuals and entities transferring property where warranties are unnecessary or undesired.

  • Homeowners transferring property between family members, often to simplify ownership records
  • Divorcing spouses assigning interest as part of a property settlement
  • Trustees or grantors placing real property into, or out of, a trust

Each party should assess title risk and consider whether title insurance or attorney review is warranted before completing the transfer.

Who Signs and Who Manages the Process

Grantor — Property Owner

The grantor is the person or entity that signs the quitclaim deed to release their interest. They must sign in the presence of an authorized notary and provide identification that satisfies the notary or RON identity-proofing requirements.

Settlement Agent — Title/Closing Officer

A title agent or county clerk often prepares or reviews the deed for recording. They verify the legal description, collect recording fees, and ensure acknowledgement formatting meets county recorder requirements before submitting for recordation.

Core Parts of a Proper Virginia Quitclaim Deed

A complete deed contains specific elements to ensure it can be recorded and will effectuate the intended transfer; omission of required pieces can delay recording or create ambiguity.

Grantor Identification

Full legal name of the person or entity conveying interest, matching the ID used for notarization and any prior recorded instruments.

Grantee Identification

Full legal name of the recipient; for entities include state of formation and exact corporate/LLC name to avoid ambiguity.

Legal Description

Complete metes-and-bounds or lot/plat description used in prior deeds; parcel number alone is often insufficient for recording.

Consideration Clause

Statement of consideration (e.g., nominal sum or love and affection). Some counties permit 'for value received' language; clarity prevents questions about intent.

Acknowledgement/Notary Block

Notary acknowledgement or remote notary compliance language must follow Virginia formatting to satisfy recorder requirements.

Signature and Date

Grantor signature, signer’s printed name, and execution date; notary date and seal complete the execution section.

Step-by-Step: Completing and Recording a Virginia Quitclaim Deed

Follow these core steps sequentially to create an executable, recordable quitclaim deed in Virginia.

  • 01
    Prepare Deed: Draft using correct legal description and grantor/grantee names.
  • 02
    Review Title: Check prior deed history to confirm ownership and correct description.
  • 03
    Sign before Notary: Grantor signs in notary’s presence or via authorized RON process.
  • 04
    Record in County: Submit deed and fee to county recorder where the property sits.

Where to File and Who Receives the Final Record

Recording secures the public record of ownership and provides constructive notice; filing specifics depend on county procedures.

  • County Recorder: Primary office for recording deeds and maintaining land records.
  • Title Company: Often receives recorded copy for title abstract and insurance updates.
  • Mortgage Lender: If property has liens, lender should receive notice and recorded document.
  • Grantee Copy: Grantee keeps a certified or recorded copy for property records.

How to Customize and Complete the Deed Online

Set up a secure workflow with fields, signer roles, and notary acknowledgment to support eSigning or RON where permitted.

Field Configuration
Upload Document Upload the deed PDF and convert to a stable form for field placement.
Signature Field Place signature and date fields for grantor and include printed-name text boxes.
Notary Acknowledgement Add a notary block; for RON include AV-recording and identity-proofing options if available.
Save Template Save as a template to reuse with consistent field mapping and version control.

Notarization and Witness Workflow for Execution

Follow these practical execution steps to meet Virginia notary and recording expectations.

01

Prepare Deed for Signing

Confirm legal description, names, and recording county before signing.

02

Verify Identity

Grantor presents government-issued ID or completes RON identity-proofing steps.

03

Notary Acknowledgement

Notary completes acknowledgement language and applies seal or electronic stamp.

04

Use Witnesses When Required

If state or local rule demands witnesses, have them sign in the same session.

05

Remote Notarization Option

Enable RON only if the county accepts remote acknowledgements and state rules are met.

06

Return Originals to Recorder

Deliver signed original with fee to the county recorder for filing.

07

Pay Recording Fee

Pay applicable county fee and any transfer taxes at submission.

08

Obtain Recorded Copy

Receive stamped recorded deed for the grantee’s and title company’s records.

Essential Data Elements to Include

Grantor: Full legal name
Grantee: Full legal name
Legal Description: Metes-and-bounds or lot/plat
Consideration: Amount or stated reason
Parcel ID: County tax parcel number
Notary Acknowledgement: Notary block and seal

Common Mistakes That Delay Recording

  • Using a street address instead of the full legal description causes many recorders to reject the deed.
  • Mismatched grantor names between prior instruments and the current deed create title chain inconsistencies.
  • Failing to obtain a proper notarial acknowledgement, or using the wrong notary block format, leads to rejection.
  • Omitting required county transfer tax or recording fee information delays acceptance and can incur extra fees.

Risks and Consequences of an Incorrect or Incomplete Deed

Failed Transfer: Deed may not vest title if invalid
Cloud on Title: Errors can create disputes requiring quiet-title actions
Tax Exposure: Transfer taxes or reporting obligations may apply
Lender Issues: Mortgagee may object or call loan covenant
Forgery Risk: Improper signatures increase fraud exposure
Recording Rejection: County recorder can refuse unacceptable forms

eSignature Vendor Comparison for Signing and Notarizing Deeds

These vendor attributes help teams compare eSignature options for executing deeds, with signNow listed first in accordance with platform details.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
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Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Tips for Accurate and Efficient Completion

Apply consistent procedures to reduce errors and protect future title clarity when preparing or recording quitclaim deeds.

Use Exact Legal Descriptions
Copy the legal description from the prior recorded instrument verbatim. Inaccurate descriptions are a common basis for recording rejection and can complicate future title searches.
Match Grantor Name to ID
Ensure the grantor’s name on the deed matches the name on government-issued identification used for notarization to avoid acknowledgement challenges and potential fraud questions.
Confirm County Requirements
Check the county recorder’s required acknowledgment wording, cover sheet needs, and recording fee schedule before submission to prevent rejections and extra trips to the office.
Consider Title Insurance
Recommend a title search and insurance policy when transferring property with potential liens or defects; quitclaim deeds do not provide warranty protection against prior defects.

Real-World Use Cases for a Virginia Quitclaim Deed

The following scenarios illustrate typical situations where parties use a quitclaim deed to effect a targeted title change.

Intra-Family Transfer

A parent transfers a vacation parcel to an adult child to simplify ownership.

  • Transfer is often for nominal consideration.
  • The deed clears public records quickly but does not protect against preexisting title defects; obtain a title search if issues are possible.

Divorce Property Assignment

One spouse conveys interest to the other as part of a settlement agreement.

  • Deed documents the agreed change in ownership.
  • Parties should ensure the deed matches divorce decree language and record promptly to update property tax and mortgage records.

Frequently Asked Questions About Virginia Quitclaim Deeds

Answers to common questions cover execution, recording, eSign options, and the document’s legal effect in Virginia.


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