Applicant Details
Full legal name, birth date, and contact details. Require exact match to government ID and specify acceptable formats to avoid verification failures.
A consistent electronic IDV form reduces manual errors, documents signer intent for ESIGN and UETA compliance, and creates a verifiable audit trail that supports regulatory reviews and downstream decisions.
Teams that commonly prepare or receive Virtual IDV Application Forms include onboarding, compliance, lending, and healthcare intake units; each group needs clear fields and retention controls.
The form also serves third parties such as agents, notaries, and downstream reviewers who rely on consistent evidence and recorded consent to validate decisions.
Full legal name, birth date, and contact details. Require exact match to government ID and specify acceptable formats to avoid verification failures.
Slots for front/back of government ID, proof of address, and selfie. Specify file types, size limits, and image quality to ensure reliable credential analysis.
Method options such as SMS code, knowledge-based authentication (KBA), or third-party identity provider. Record method used and verification result in the audit trail.
Consumer-facing disclosure per ESIGN requirements describing electronic records, right to paper, and withdrawal procedures; capture affirmative consent before verification.
Optional section reporting device, IP, and identity-confidence scores. Use concise result descriptions and retain raw evidence for appeals or audits.
Timestamped log of uploads, authentication events, and signer actions. Include IP addresses, timestamps, and a downloadable certificate of completion.
| Field | Configuration |
|---|---|
| Authentication Method | SMS OTP by default; KBA or third-party ID provider optional for higher assurance |
| Document Types | Accept Passport, State ID, Driver License; require both front and back images |
| Image Requirements | JPEG/PNG up to 10MB; require full document visible, no glare |
| Audit Capture | Record timestamps, IP, device info, and verification result for every session |
Choose distribution and integration options that match your verification scale and data controls.
Automated ID checks return results in seconds for most credential types
Manual escalation commonly completes within 24–72 hours
Audio-video recordings typically retained 5–10 years per RON rules
Allow at least 30 days for signers to raise identity disputes following completion
Store audit certificate indefinitely or per retention policy for evidentiary support
Optica streamlined customer onboarding with remote ID checks and digital consent capture.
A property manager used online IDV for lease signings during remote showings.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 env/user/yr | Varies | Varies | Varies |